Office Secretary

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A leading and well established Elevator(Lift) and Escalator Company seeks to recruit an Office Secretary to be responsible for coordinating office activities and perform secretarial assignments for management staff in support of the on going operations of the office.

REPORTING STRUCTURE

Reporting To: General Manager
Supervision Of: Administrative assistant, cleaners, Gardeners
Interacts With: Team



JOB DESCRIPTION

  • Managing and distributing information within an office
  • Taking memos and ,minutes during meeting
  • Maintaining office files
  • Sending and receiving correspondence
  • Attending to clients and customers
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Maintain Clients contact lists
  • Book travel arrangements
  • Act as the point of contact for internal and external clients
  • Assist with other general office administration and tender documents

CANDIDATE SPECIFICATION

Experience: 1 years
Education Level: Diploma Level
Qualifications: Diploma in Secretarial or any other related field with a minimum of one year work experience
Software: Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Equipment: Printers, Scanners, fax machines
Knowledge Of: Office management systems and procedures
Skills To: Time Management, Office Etiquette and problem solving, Excellent written and verbal communication skills
Ability To: Work with minimal supervision
Personality: Attention to detail, Strong organizational skills,
Other: Similar work exprience will be an added advantage

ORGANISATION

Industry: Engineering
Culture: Mixed
Gender Profile: Mixed
Age Profile: Between 25 and 55 years of age



TERMS AND CONDITIONS

Employment: Permanent
Location: Zambia
Remuneration: Negotiable
– in USD: Not Calculated

Currency conversions are provided only for comparative purposes.
Remuneration will be paid in ZMK.

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