Finance and Administration Assistant

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About NIRAS: The NIRAS Group is an international multidisciplinary consultancy firm creating sustainable development solutions across the globe. We have about 2,400 employees worldwide and implement projects in over 100 countries. NIRAS works with everything from construction, energy, utilities, environment and infrastructure to development consulting, the process industry, architecture, GIS, geodata and automation, as well as urban planning. NIRAS Zambia Limited is a part of the Group. NIRAS supports sustainable development in Zambia in the fields of agriculture, climate change and energy, green growth, forestry, land, water, gender, governance, evaluation, technical vocational education and training as well as private sector development.

The Zambia Agribusiness and Trade Project

The Zambia Agribusiness and Trade Project is a World Bank funded project under the Ministry of Commerce Trade and Industry (MCTI) of the Government of the Republic of Zambia. The Project aims to contribute to increased market linkages and firm growth in agribusiness. It comprises of three components aiming at: (1) Market Linkages in Agribusiness; (2) Strengthening the Regulatory and Institutional Framework for Agribusiness and Trade; and (3) Project Management and Monitoring and Evaluation. Subcomponent (1a), which NIRAS is implementing, is aimed at Building Productive Alliances in Zambia (PAZ) and which seeks to link organized small-scale producers to the market through linkages to commercially viable value chains.

Position Title: Finance and Administration Assistant
Project: Zambia Agribusiness and Trade Project (ZATP)
Position Type: Full -time

Job Summary:

The Finance and Administration Assistant (FAA) will be based in Lusaka and in charge of the day-to-day management of Finance and Administrative tasks under for the TSP team. S/he will prepare monthly cash flow requests, financial reports and ensure proper documentation. S/he will ensure the TSP is cost-effective, efficient and accountable. The FAO will Report to the Finance Team Leader and provide periodic updates to the NIRAS Finance Manager, as well as Project Manager.

Primary Responsibilities and Duties:

  1. Prepare financial reports in line with NIRAS and ZATP Project policies and procedures
  2. Prepare budgets, track expenditure and perform variance analyses
  3. Ensure effective financial management
  4. Ensure compliance with relevant project/donor rules, regulations and internal controls
  5. Post financial transactions into the accounting system
  6.  Preparing for both internal and external audits and/or financial reviews
  7. Provide checks and balances of financial transactions
  8. A liaison person with the bank on financial maters
  9. Prepare cash flow forecasts and ensure effective cash flow management
  10. Oversee the preparation of payments to vendors and other service providers under the project
  11. Payroll preparation and ensure timely payment of statutory obligations- PAYE< NAPSA and WHT
  12. Responsible for maintaining consultants’ records
  13. Prepare monthly bank reconciliations and track bank transactions
  14. Ensure proper asset and inventory management in line with laid down procedures
  15.  Reconcile activity advances and ensure adequate backup documentation
  16. Provide administrative and logistical support to Project Team for efficient Project implementation
  17. Ensure all procurements of services and goods are carried on a timely manner

Desired Qualifications:

  • Minimum of a Bachelor’s Degree in Accounting/Finance or equivalent from a recognized institution
  • Professional qualification such as ACCA/ ZICA/CIMA will be an added advantage
  • Experience with Pastel Accounting system and Excel Spreadsheets is desired
  • Valid ZICA membership registration
  • Outstanding interpersonal skills and eager to work in similar projects
  • A minimum of three (3) years’ experience in financial management.
  • Experience with Development Cooperation, including experience with World Bank funded projects.
  • Ability to juggle multiple tasks and willingness to take initiative.
  • Ability to communicate effectively in English, both verbally and in writing.
  • Exceptional computer skills, particularly in Microsoft Office

Send your written application via email. Your application should consist of a cover letter and a detailed CV, including full addresses and contact telephone numbers. Kindly include names, addresses and contact telephone numbers of three referees in your cover letter. Please send email applications, with the position you are applying for in the subject line, to:

Closing Date: 8th July 2019, at 17:00hrs Local Time

NIRAS is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, colour, national origin, ancestry, creed, religion, gender, disability and political affiliation in any employment decisions. Inform employer that you sourced this job advert from

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