Programme Assistant at Jhpiego

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Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University.

For 40 years in East and Southern Africa, Jhpiego has empowered front-line health workers by designing and implementing effective, low-cost, hands-on solutions that strengthen the delivery of health care services, following the household-to-hospital continuum of care. Jhpiego partners with organizations from the community to the national level, building sustainable, local capacity through advocacy, policy development, human resources for health and quality and performance improvement approaches.  For further information about Jhpiego, please visit our website at www.jhpiego.org

Jhpiego invites applications from suitably qualified candidates for the following positions. The successful candidates selected for these positions will be subject to a pre-employment background check.

PROGRAMME ASSISTANT

Overview: The Program Assistant will support administrative and logistical activities under the Department of Defense (DOD) project portfolio within the Jhpiego Country office, Zambia. Working with the project team, s/he will develop activity requests, initiate and monitor procurement, and coordinate logistics for project activities.

Responsibilities:

  • Provide general administrative and project based support.
  • Support the assigned project portfolio, particularly the Department of Defense project.
  • Prepare activity and travel requests for planned activities.
  • Initiate procurement process and work with Procurement Unit to monitor progress.
  • Working with Procurement Unit, coordinate distribution of supplies and materials to project sites.
  • Organize logistics for training activities including identifying and securing the services of facilitators, preparing all training materials, identifying and inviting participants.
  • Support implementation of project activities including distribution of participant per diem, providing on-site logistical support during activity, and liaising with the venue.
  • Assist project staff to prepare reports, presentations and other documents as needed.
  • Liaise with other implementing partners’ M&E focal point persons.

 Qualifications:

  • Business Administration (Diploma/Advanced Diploma in Office Management).
  • 3- 4 years’ experience in a responsible office.
  • Experience in Office management for projects funded by international donors.
    (knowledge of US Government regulations preferred but not a must)
  • Strong computer skills including Excel, Word, and Word Perfect applications.
  • Demonstrated supervisory skills.
  • Able to handle a variety of assignments sometimes under pressure of deadlines.
  • Excellent general administrative skills, including excellent judgment and integrity.
  • Strong program-related administrative management skills.
  • Ability to prioritize tasks and multiple requests.
  • Strong computer skills, including demonstrated ability in word processing and spreadsheets.
  • Ability to work with others and to develop and maintain compatibility among Jhpiego staff.
  • How to Apply

    To apply, please send your application letter and curriculum vitae with three traceable references to the Human Resources Manager: Zambiajobs@Jhpiego.org

    Closing date is Friday 27th September, 2019

    Please note that only shortlisted candidates will be contacted

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