Financial and Administrative Officer at International Crane Foundation

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Title:                           ICF Financial and Administration Officer –Zambia

Reports To:               Zambia – Southern African Floodplains Regional Manager

Department:            ICF/EWT Partnership – Africa Crane Conservation Programme

Location:                      Lusaka Zambia


The International Crane Foundation has recently registered as a local entity in Zambia.  As part of a partnership with the Endangered Wildlife Trust on the African Crane Conservation Programme (ACCP), we aim to have stable wild populations of the four threatened crane species, resident to sub-Saharan Africa (Wattled, Blue, Grey Crowned, and Black Crowned Cranes).

We are looking for a dynamic, committed and detail-orientated person to fill the role of Financial and Administrative Officer for our new office.  The person will be responsible for the financial management, travel planning and the fulfillment of administration requirements for the office and for our field-based projects across the Southern African. The person will work in very close collaboration with our ICF/EWT Partnership’s support staff and with the financial, governance and administrative staff at both the ICF headquarters in the USA and the EWT headquarters in South Africa.


  • Financial management of the Southern African regional hub which will include assistance with the development of budgets and overall financial management and evaluation.
  • Compilation and submission of all monthly financial reports to the ICF/EWT Partnership and donor related financial reports.
  • Procurement of assets, equipment and services.
  • General administration of the ICF office and support provided to the field-projects across the regional hub.
  • Maintenance of the asset register and associated insurance.
  • Good record keeping compliant with ICF’s Accounting Policies and Procedures
  • Management of travel arrangements for all staff in the region.
  • Management of workshops / meetings hosted or organised by the ICF / EWT Partnership in the region.
  • Minute taking at relevant meetings.
  • Regular communication and liaison with all staff in the region and with the relevant people across the ICF/EWT Partnership.


  • A bachelor’s degree in Business Administration with a major in financial management or an associated qualification such as Accunting.
  • At least 2 years’ experience working with an International NGO in a similar position.
  • An understanding or proficiency in Pastel or a similar accounting package would be an advantage.
  • Excellent attention to detail and thoroughness.
  • Proficiency in Microsoft Office suite of programmes, including at least Word and Excel.
  • Experience with office equipment and general administration.
  • Experience with travel planning and workshop / meeting organisation would be an advantage.
  • Good command of oral and written English.
  • Strong interpersonal skills.
  • Ability to maintain confidential information.
  • Good time management skills.
  • Ability to travel regionally and internationally, spending time in other countries in Africa.


The physical abilities and work environment listed below are representative of those an employee encounters while performing the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Physical Abilities:

  • Ability to walk and/or remain standing for long periods of time.
  • Ability to lift or move up to 10 kg; occasionally reaching, stopping or kneeling.
  • Ability to use hands and fingers to type.
  • Ability to talk and hear.

Work Environment: 

  • Office environment with a comfortable office climate and limited noise.
  • Frequently exposed to outdoor weather conditions.
  • The noise level in the work environment is usually moderate.
  • Travel within the region will be required, often in remote areas with limited comfort.

How to Apply

ICF is an equal opportunities employer and this position is open to nationals of Zambia. Qualified candidates should submit a two-page CV, a daytime telephone contact, email address, names and addresses of three referees and a cover letter explaining how their experience will contribute to the requirements of the position. All applications should be sent to:

Closing date for applications is Friday 20 March 2020

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