Plan International is a humanitarian, child-centered development organization that works in over 60 countries to pursue its vision of a world where all children realize their full potential in societies that respect human rights and dignities. Plan International is an independent, equal opportunity, non-profit organization without political or religious affiliation. Child protection is a key element in all that we do.
Working in Zambia since 1996, Plan International Zambia’s development and capacity building programmes focus primarily on education, health, WASH, economic empowerment, and child protection and participation. Plan International’s work is guided by our Child-Centered Community Development (CCCD) approach. Plan International Zambia works in over 15 districts through its programme units in: Central, Luapula, Eastern and Lusaka provinces, where the Country Office (CO) is located. Additionally, Plan International Zambia has been implementing an Education project in Muchinga, Northern, North-Western and Western Provinces. Plan International Zambia provides adequate support to children and ensures that their voices are heard on issues affecting their welfare hence promoting child participation in their societies and champion their interests.
1.2 Brief Background of the Project
Plan International Zambia and Afya Mzuri have been implementing a three and half – year Swedish International Development Agency (SIDA) Funded project which focuses on increasing access to adolescent sexual reproductive health services. The project is working with key stakeholders among them are; traditional leaders, parents, religious leaders, community leaders, adolescents, gate keepers, health workers in the Ministry of Health and Community based distributors.
The overall project objective
The overall objective of the project is to reduce risky behaviour among young people in the project sites by June 2018.
- To improve access to quality SRH services among boys and girls in the targeted geographic area.
- To improve knowledge, attitude and practices on SRH and life skills at community level.
- To support SRH Rights and Gender policies at national level within target districts.
- To ensure that SRH are respected at community level and cultural norms forming barriers to ASRH are addressed.
Project Period, Location and Target groups
Increasing access to ASRH services project is a three and half year (42 months) project, whose implementation was executed on 1st January, 2015 and is scheduled to close out on 30th June, 2018. The project was implemented in the following districts; Mansa and Chembe in Luapula Province, Kabwe, Kapiri, Chisamba and Chibombo in Central Province and Katete, Petauke, Chadiza and Vubwi in Eastern Province respectively.
2.0. Purpose of End of Project Evaluation and Scope
Plan International Zambia, intends to hire a consultant to carry out end of project evaluation for SIDA-funded ADOLESCENTS SEXUAL AND REPRODUCTIVE HEALTH SERVICES project in three Provinces namely; Luapula (Mansa district), Central (Chisamba, Kapiri and Chibombo district) and Eastern (Chadiza,Petauke, Vubwi and Katete district). Given the context within which the project is being implemented. End of project evaluation primarily intends to provide programme staff and other key stakeholders with information on the progress made towards the projects expected outcomes and to what extent the project targets have been achieved. The evaluation will involve the collection of both quantitative and qualitative data and data collected will be used to draw lessons for improving subsequent project design, planning and implementation.
2.1 The objectives of the evaluation are:
To measure and state progress made in attaining the project’s objectives, outputs and outcomes as stated in the logical framework this far. The consultant will make comparisons between baseline findings and end of project evaluation findings in a logical framework.To measure the project’s actual outcomes against what was planned.To assess actual delivery of project outputs and what was achieved against each indicator of the set indicators.To assess implementing partners’ roles and performance taking into account issues of appropriateness, coordination, effectiveness and efficiency.To assess the strengths and weaknesses of the implementation strategyTo assess the project’s coherence, relevance, efficiency, effectiveness, sustainability and gender lens.To document project success, gaps/challenges, identify lessons learnt and provide plausible recommendations.
2.2 Key guiding evaluation questions
(i) Project results framework – Outcomes (Effectiveness, relevance & Sustainability)
How did the project achieve the outcomes listed in the results framework?What quantitative/qualitative outcomes did the project achieve?How relevant was the original project design for the priorities of the target group?How has the project ensured sustainability of the achievements made (e.g. use of and strengthening existing systems, and contributing to institutionalization)?
(ii) Thematic focus areas in the Sida framework agreement (Effectiveness and relevance)
How has the project contributed/added value for the country/region within the selected thematic focus area for the project (please see the Sida framework application): Children’s right to protection from violence; Right to sexual and reproductive health; Child and youth citizenship and governance; Child rights governance; Children’s rights in disaster risk reduction and resilienceWhat are the best practices and challenges/gaps in terms of how the project contributed to strengthening civil society as the overarching goal of the Sida framework agreement (Please also see the Swedish government CSO strategy which can serve as inspiration)?
(iii) Country Strategy (Relevance)
How relevant was the original design and outcomes of the project to support the programmes in the Country Strategy Plan?
(iv) CCCD Approach (Relevance)
How consistent is the project with the levels of Plan’s CCCD standards: Working with children and communities: Gender equality and inclusion of marginalized groups: Engaging with civil society: Influencing government: Plan’s accountability.What is the stakeholders’ view of the relevance of project activities, in particular related to strengthening of civil society?
(v) Value for money (Efficiency)
To what extent was the project implemented in a cost efficient way?How many people has the project approximately reached? (Direct and indirect beneficiaries)
(vi) Continual improvement (Effectiveness & Sustainability)
Does project staff regularly make time to reflect on their work and learn from it?How does project staff share their learning with colleagues and implementing partners?How does project staff regularly share Plan’s experiences with external audiences as appropriate for feedback and accountability purposes?How do partners promote internal learning and communication of the achievements to external audience?
How well has the internal monitoring system of Plan and partners contributed to an effective monitoring during the implementation of the project?How has accountability and transparency to beneficiaries been ensured as part of the project monitoring?Have Plan provided relevant support to partners to improve their monitoring such as data collection, data management analysis and reflections?
3.0 Summary of the partners (Plan International Zambia and Afya Mzuri) Expectations from the Consultant:
Review relevant literature necessary to carry out this evaluationPropose the appropriate methodology and approach to the evaluationDevelop appropriate sample size for the evaluation using appropriate sampling strategyDevelop data collection tools for the evaluationCollect data in all the project sites i.e. all the districtsProvide reflection on the methodologies utilized during the execution phase.The consultant should deliver an evaluation report ensure that addresses all evaluation objectives.Work closely with Plan International Zambia’s Project Monitoring & Evaluation officer, Health Project Manager, and Health coordinators in program units (PIIAs) in carrying out the evaluation.
The evaluation should include detailed secondary data and qualitative data on direct beneficiaries; adolescent girls and boys. All data, qualitative and quantitative, collected through this evaluation must be disaggregated by location, age and sex; that is, separately for girls and boys, men and women.
The evaluation will be participatory and will involve the collection of both qualitative and quantitative data. The Consultant will lead and coordinate this exercise (including the development of the design, methodology, research tools and reporting) in close collaboration with Plan International Zambia staff and the partner Afya Mzuri, who is involved in the implementation of the project.
5.0 Expected deliverables
The successful consultant will be awarded with the contract to carry out the evaluation. The key tasks of the consultant will include:
Review relevant Literature as well as project documents thereafter the consultant compiles an inception report to be reviewed by project staff and various stakeholders. The inception report should include a study activity schedule, detailed methodology which should include: Study design, sampling framework and sample size and finalized Data collection tools.Feedback and ReportingFirst Draft Report: The First Draft report will be produced by the consultant and shared with key stakeholders for comments including Plan International Zambia, and Afya Mzuri. There will be a feedback meeting with relevant stakeholders and the agenda will be reviewing the first draft report, in-depth discussion and then provide feedback to the Consultant.Second Draft Report: The second draft report will have all the comments from all stakeholders (including Plan International Zambia and Afya Mzuri) and feedback responded to.Final Report: After incorporating comments from the second draft, a final report will be produced and submitted to Plan International Zambia in both electronic and 3 hard copies. With the following annexes:Full clean data sets of both the quantitative and qualitative data.
6.0 Validation and Dissemination
The Consultant will be required to conduct a validation meeting where s/he will be required to share the preliminary findings for comments and feedback at Plan Country Office in Lusaka. Once the report is finalized, a dissemination meeting will be organized where the consultant will share this with Plan International Zambia, Afya Mzuri and stakeholders from government and projects’ beneficiaries to create an opportunity to learn and explain findings and to add value to the report.
7.0 Ownership and Disclosure of Data/Information
All documents, project designs, drawings, data and information shall be treated as confidential and shall not without the written approval of Plan International Zambia or Afya Mzuri be made available to any third party during and after the effective period of contract. In addition, the consultant(s) formally undertakes not to disclose any parts of the confidential information and shall not, without the written approval of partners be made available to any third party. The utilization of the report is solely at the decision and discretion of Plan International Zambia and Afya Mzuri. All the documents containing both raw data/materials provided by Plan International and Afya Mzuri and final report, both soft and hard copies are to be returned to Plan International Zambia and Afya Mzuri upon completion of the assignment. All documentation and reports written as, and as a result of the research or otherwise related to it, shall remain the property of Plan International Zambia and Afya Mzuri. No part of the report shall be reproduced except with the prior, expressed and specific written permission Plan International Zambia and Afya Mzuri.
8.0 Plan’s Child Protection Policy and Code of Conduct
The Consultant must demonstrate commitment to strictly adhering to Plan International’s safeguarding Children policy and young people as well as research policy and standards. It is also the responsibility of the Consultant to ensure that all persons hired, used or otherwise consulted by him/her are made familiar with the policy and are in agreement to also abide by it before their services are agreed to.
9.0 Desired Skills and qualifications of consultants
Plan International Zambia is looking for a qualified, highly self-motivated, enthusiastic and innovative consultant/consulting firm with the following skills and qualifications:
a. At least a Master’s degree in Social Sciences or related field Health sciences will be an added advantage
b. Minimum of 10 years’ experience in conducting similar studies.
c. Track record in developing and conducting various types of evaluation including qualitative and quantitative data collection
d. Experience in managing and coordinating evaluation/research exercises, delivering agreed outputs on time and on budget
e. Experience in data collection and analysis using participatory methodologies
f. Previous experience working with adolescents and communities using participatory approaches
g. Excellent and demonstrated understanding of adolescents sexual reproductive issues and ethical issues in research
h. Ability to work with communities in relevant local languages (in this case Central, Luapula and Eastern would be an added advantage)
i. Strong quantitative data entry and analysis skills and previous experience using statistical analysis software
j. Ability to respond to comments and questions in a timely and appropriate manner
k. Ability to write high quality, clear, concise reports in English
l. Excellent knowledge on how to use statistical data analysis software (SPSS, STATA, SAS, etc.)
m. Good research skills for interviewing a wide range of stakeholders, at both district and community levels. Strong experience in qualitative data collection and analysis using individual in-depth interviews or focus group discussions
n. Good communication skills
o. Experience in participatory, quantitative and qualitative methodologies.
p. Evidence of previous work in conducting household level quantitative surveys
q. Experience in community based research will be an added advantage.
r. This consultancy should ideally be conducted by a team with the following competencies: A Statistician, Demographer, or Sociologist with expertise in quantitative and qualitative data collection and analysis
10.0 Submission of Technical and Financial Proposals
Plan International Zambia and Afya Mzuri invites the interested individuals or consultant firms to submit the application documents with the following details:
a) Technical proposal to include:
The consultant’s understanding of the ToRsThe proposed methodology, study design, sampling framework and sample size and activitiesA detailed activities schedule/work plan with time frameA profile of the consultant/consulting firm including the full names, physical addresses, telephone numbers, and contact person of the firmFirms capacity and relevant experienceConsultancy team with defined roles in the assignmentCVs of all the consultants who will undertake the evaluation.A statement of availability and commitment to undertake and complete the consultancy within the set timeReferences of previous clientsCopy of previous study works
b) Financial proposal detailing
Itemized consultant’s fees;Itemized field data collection expenses;Itemized administration expenses;Validity period of quotation;Expected payment plan and method.Transport cost to Plan Program Units
c) Organizational and Personnel Capacity Statement
Relevant experience related to the assignmentAppropriate referencesProfile of the Consulting Firm including the full names, physical addresses, telephone numbers, and contact person of the firm/company;Copy of CVs of all the Consultants who will undertake the baseline study.
Evaluation report format
- Title page
- Contents page
- List of Tables and Figures
- List of abbreviations and acronyms
- Executive Summary (clearly summarizing the assessment and key findings in accessible language)
- Background (Focus on the context of the intervention and project objectives)
- Approaches and Methodology (detailing what data was collected, how it was collected and by whom, what sampling method that was employed, the sample size, Data Collection tools, Evaluation procedures etc.)
- Limitations (Any possible limitations to the assessment)
- Findings and analysis (giving the results of the assessment according to the objectives given in this ToR, combining qualitative and quantitative data, disaggregated by sex and age. The findings section should also include a summary table showing updated information for project log frame indicators)
- Lessons Learnt and/or Recommendations (lessons and recommendations must be clearly related to the evidence given in the Findings section of the report. This should also include recommendations for Plan International Zambia and Afya Mzuri on the future monitoring and evaluation of the project.
- Appendices and Reference information
- Annexes: These include:
a. Itinerary/ schedule
b. References / list of documents reviewed (secondary data sources used in the should be acknowledged in the report)
c. List of people and organizations consulted
d. Examples of all data collection tools used (e.g. questionnaires, semi-structured interview questions)
e. Additional methodological information if required (e.g. more detailed information on sampling)
f. Full data tables of all quantitative results (if appropriate and not included in main report)
g. Additional maps or photos
h. Not in the actual report, but all raw data (quantitative data files, transcripts of FGDs etc.) should also be submitted to Plan for reference and future use.
Interested Consultants should submit their proposals by email clearly marked in the Subject line Final evaluation – ASRH Project to email ;protected Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement.