Regional Coordinator

Marie Stopes Zambia (MSZ) is a results-focused social enterprise, which uses modern marketing techniques to provide family planning and reproductive healthcare. MSZ is part of the global network that is Marie Stopes International (MSI). MSZ subscribes to the MSI goal and mission, which is to prevent unwanted births and to ensure the individual’s right to Children by Choice not Chance.
It is a role requirement that the job holder must fully support the concept of Child Protection, zero tolerance for fraud and bribery and comply with and promote and live MSI CORE VALUES:
mission driven, customer focused, results orientated, pioneering, sustainable and people centered.

Purpose:

The main purpose of this role is to assist the Health Services Department with the smooth running of the assigned Region through provision of high level administrative and logistical support to the Outreach teams and Copperbelt Support Office. Duties will range from developing effective office systems, acting as a point of contact with the Outreach teams and other departments, organising internal and external meetings and events, collating and processing expense receipts, assisting with the production of monthly financial and narrative reports, overseeing procurement and stock management and all other administrative tasks.

Key Responsibilities:

1. Financial Administration

Prepare monthly cash requests for all teams using standardized reporting templatesAssist with the re-coding of account codes for SUN system, filing accounting documents and the monthly closureAccurate bookkeeping, record and identify all transactions with the relevant codesReport all discrepancies and variations to the Outreach Manager/Finance DepartmentOversees all team retirements for completeness, validity, sign-off/authorisation and on-ward handover to the Accountant for SUN processingMonitor project team expenses and implement cost cutting measures and produce quarterly reports for the Health Services DirectorDevelop a tool to ensure that he/she is aware of all team staff accounts that need retiring.

2. Stock and Asset Managemet

Oversee procurement management on all teams as agreed with the Clinical Services ManagerOversee project stock management on all teams and ensure that all monthly processes around balancing team stocks to SUN are adhered to – this includes ensuring teams conduct monthly stock countsUse standardized reporting tools to monitor stock usage against outputs on all teams. This is to be achieved in liaison with the Monitoring & Evaluation ManagerEnsures all movements of assets are authorized and properly managed; and submit record of movements to the Finance DepartmentEnsures that all fixed assets that are not in usable condition are reported to the Finance Department

3. HR and Office Management

Coordinates team activities with resources, equipment and information required for the smooth operation of the Outreach teamsAssign tasks to teams and assist with schedule management as agreed with the Health Services Director and the Outreach ManagerManages all logistics on all teams (i.e. transport, communication, internet, programs etc.)Use standardized reporting tools to monitor fuel usage against mileage covered on all team vehiclesUse standardized reporting tools to monitor team working hours, leave schedules and any other team member plans so as to ensure a continued work-schedule on all teamsCreate and maintain copies of all comprehensive team documentation, plans and reports.

Skills and Experience
Qualifications:

Degree in business, management or related field, with accounting knowledgeExperience in working with statistical and financial dataMust have excellent communication/interactive skills and must function well independently, as well as part of a teamAt least 3  years of  experience in a senior administrative positionFluency in both written and spoken English; and knowledge of one or more local languages

Attitude/Motivation

Demonstrates MSZ team member behavioursPro MSI philosophy of social enterprise and cost recoveryPro-choice

Qualified candidates should send a cover letter and detailed curriculum vitae to email ;protected Closing date for applications is 25th May, 2018.

Only shortlisted candidates will be contacted.

Community Health Technical-Specialist (4 positions)

EMPLOYMENT OPPORTUNITIES

Save the Children is the world’s leading independent organisation for children and has been operational in Zambia since the 1980s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, child poverty, nutrition and WASH.

Position : Community Health Technical-Specialist (4 positions)
Duty Station : Luapula, Muchinga, Copperbelt and Central Provinces

ROLE PURPOSE:

The Project will focus on behaviours related to HIV, maternal and child health, family planning, malaria, and nutrition. Additional areas of focus may include investments in economic opportunities and education-related behaviours that collectively contribute to improved health outcomes. Working in close collaboration with a range of development partners, the Project will design and implement evidence-informed and theory-based innovative SBC interventions supported by research and programmatic experience to: 1) reduce barriers to adoption of priority social and individual behaviours; 2) strengthen functional linkages between health facilities and communities; and 3) improve capacity and commitment of Zambian institutions to fund, coordinate, design, implement, and evaluate effective SBC programming at the national and sub-national levels.

KEY AREAS OF ACCOUNTABILITY:

Supports the design of the technical assistance needed by provincial and district health management teams in community engagement and social and behaviour change, in close collaboration with relevant technical staff and the B/A Zambia Team Lead,Monitors implementation of the project’s health community engagement technical assistance activities, in collaboration with Provincial B/A Zambia staff,Builds capacity of provincial and district MOH health staff, using proven training approaches, mentorship and quality improvement strategies to improve RMNCAH&N service delivery and quality,Collaborates with the MOH at the provincial and district level to implement community level interventions to increase provider services and end-user uptake of health services,In collaboration with the project’s M&E Specialist, ensures that the project maximizes and reports outcomes for the community engagement component,Contributes to the development of annual work plans and budgets, training plans, quarterly reports and other reports as needed,Ensures the timely and quality completion of program technical deliverables and reports in accordance with USAID guidelines,Maintains regular collaboration/communication with the B/A HQ Country Support Team (CST) and in-country B/A team members.

QUALIFICATIONS AND EXPERIENCE

Masters-level degree in Public Health, Development, Social Science, Communication, or other relevant field;10+ years of professional experience working on strengthening community systems, Neighborhood Health Committees, district/provincial health promotion teams/management teams to improve health service availability, utilization and demand of services;Demonstrated ability to work within a multi-faceted health development program in collaboration with provincial and district MOH staff;Familiarity and relevant work experience with evidence-based RMNCAH&N interventions and best practices, specifically at the community level;Familiarity working on USAID programs and with multilateral agencies, academic institutions, and Zambian health Civil Society Organizations;Strong knowledge of community-level prevention and control approaches and significant experience in design and implementation of activities promoting citizen engagement and health service demand;Strong organizational and interpersonal skills and ability to work in a large team-oriented setting;Strong experience with Microsoft Office applications;Excellent oral and written communication skills in English required;Highly organized and able to work successfully in a team that is geographically dispersed;Ability to travel as needed for meetings and to other project provinces;Proven track record managing small project teams, working as a team player, and fostering team work.

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holders to have regular contact with or access to children or young people. In this regard, the job holder should be in a position to work and uphold the interest of Children and uphold the organization’s Child Safeguarding policy.

How to Apply:

Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Human Resources and Administration Manager at email ;protected . PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES. Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

The closing date for receipt of applications is 2nd May 2018. Only short listed candidates will be notified. Save the children being a Child Safeguarding organisation reserves the right to check (through references) that candidates being considered are suitable to work with Children.

Finance & Administration Officer x1

EMPLOYMENT OPPORTUNITIES

Save the Children is the world’s leading independent organisation for children and has been operational in Zambia since the 1980s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, child poverty, nutrition and WASH. In total, we employ around 150 staff in Zambia and had an operating annual budget in 2017 of approximately US$12million.

Position : Finance & Administration Officer (1 position)

Duty Station : Nchelenge

ROLE PURPOSE:

Assist in the monitoring, reporting and maintenance of the Nchelenge Office Finances, Administration and logistics.

KEY AREAS OF ACCOUNTABILITY:

Cash Management

Timely and accurate preparation of cash and cheque payments including based on the approved payment vouchers.Careful and efficient handling of SC petty cash and cash instruments at the Nchelenge Sub OfficeMaintain, keep, and reconcile cash in hand on daily basis with the cash booksEnsuring efficient and effective operation of the different bank accounts so that they are not overdrawn at any time.Review all expenditures supporting documentation request missing documents, authorisation as per SOD and receipts for accuracy, completeness and correctness of codes before preparing payment vouchers and issuing out cash and or cheques and receipts.Receiving working and other advances refunds from staff and other third parties and timely issuing cash receipts to the payer.Maintaining cash in hand insurance throughout the year as a safety measure and ensuring other controls in place for safeguarding of cash in hand e.g. use of dual key safe etcMaintain a system to track financial commitments and outstanding contract amounts by staff and third parties transacting with SC and ensure that they are diligently executed when due.

Bank Management

Collect bank statements from the bank on regular basis and sequentially file them.Represent SC as a banking agent and ensure the safety of cash in transit and proper recording of cash withdrawn from the bank.Keeping track of funds available in the country to ensure smooth cash flow for programme operations.Provide information to Finance Officer for preparation of cash forecast to request funds from HO.

Finance & Non Finance Documents Archiving

Providing audit selections and responding to audit queries pertaining to cash and bank payments as well as temporary business advances and receipts.Issuing and liquidating temporary business advancesCommunication with suppliers to respond to their queries and reconcile their accounts.Maintain voucher serial number control registerProper and chronological filing of transaction vouchers and supporting documents for ease of storage and retrieval.Participating in timely posting of transactions in Agresso from time to time as may be called upon.

Administration & Logistics:

Responsible for updating and reconciling staff’s annual leave days and report the Country Office on a regular basis.Following up and updating timesheets from staff in the sub office on a monthly basis.Keep proper records of all human resource documents.Support performance management process for the Office.Provide necessary information for payroll input on a monthly basis.Provide information to HR the leave, performance reviews and other information for compilation of Withholding tax returns.Responsible to pay office rentals, utilities, communication and other bills on time.Ensure that all purchase requests for goods and services are processed in a timely mannerResponsible for all front office dutiesEnsure that office has adequate office requisites and that the stores is well maintainedEnsure all office assets and goods are regularly updated in the inventory management and that items are in good working orderEnsure that the Nchelenge office has an efficient and systematic filing system of all documents as per SCI guidelinesTo be responsible for the office petty cash and disbursement thereof.Ensure that all assets such as vehicles are in good running order. Also to ensure that the office premises are well maintained and fully functional.Responsible for other administration duties to run office smoothly.Any other duties as assigned by the line manager.

QUALIFICATIONS AND EXPERIENCE

Minimum of Diploma in accounting or business administration,At least 3 years’ experience in accounting field, preferably with an NGO,High level of initiative, ability to work independently with minimal supervision,Good interpersonal and communication skills,Excellent Team working spirit,Good computer skills on Microsoft excel ,Good accounting and finance management skills with knowledge of computer Accounting packages and understanding of basic accounting concepts,Self-motivated, flexible with demonstrated ability to meet set deadlines and high good integrity.

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holders to have regular contact with or access to children or young people. In this regard, the job holder should be in a position to work and uphold the interest of Children and uphold the organization’s Child Safeguarding policy.

How to Apply:

Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Director Human Resources at email ;protected . PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES. Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

The closing date for receipt of applications is 2nd May 2018. Only short listed candidates will be notified. Save the children being a Child Safeguarding organisation reserves the right to check (through references) that candidates being considered are suitable to work with Children.

Wash Field Officer x2

Employment Opportunities

Organization Background

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries. Child protection is key in all that we do.

Working in Zambia since 1996, Plan International Zambia’s development and capacity building programmes focus primarily on Education, Health, Water and Sanitation, Economic Security and Youth Empowerment, including Child Protection and Participation. Plan International Zambia has programme units in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

Plan is seeking suitable persons to fill the position below:

1. WASH Field Officer X2 LUSAKA (3 Years contract)

The Wash Field Officer is a full time position. He/She will report to the Project Manager – WASH and Gender. The Wash Field Officer will have overall responsibility to coordinate the WASH SDG project in Chongwe and Kafue districts in order to facilitate and provide technical support to all stakeholders including communities, partners and associates in the implementation of project activities.

Key areas of responsibility include:

Community Capacity BuildingFacilitating the training of volunteers to implement Community Led Total Sanitation-CLTS in Chongwe district and Urban Led Total Sanitation-CLTS in Kafue districtMonitoring and Evaluation of the Project activitiesParticipate in the planning, delivery, monitoring and evaluation of project in the implementing districtsEnsuring that Plan International Zambia participation as a lead in this project is transparent, cooperative, pro-active and productive at field levelNetworking and Resource Development

Individual Specifications:

Minimum qualification; Diploma in Environmental Health sciences, water engineering and related fields.Three years practical experience in a similar role in a development organization.Must possess proven ability to create good working relationships with partners, NGO’S and relevant line ministries.Good community participatory skills.Excellent public speaking and writing skills.Excellent project, planning, monitoring and evaluation.Advanced computer skillsPossess a motorbike driving licenseKnowledge of local language ; Soli and Tonga will be an added advantage

For full details on the job profile please send an email, clearly stating the job title of interest to email ;protected Kindly note that only candidates who meet the above specifications and competencies should apply enclosing their CVs, and photocopies of their relevant academic qualifications. Day time telephone and/or mobile contacts should be clearly indicated. Applications should reach the undersigned not later than THURSDAY 26TH APRIL 2018. Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

Only shortlisted candidates will be contacted.

For those wishing to write in please use the address as follows;

The Country Human Resource Manager
Plan International Zambia
Private Bag 518X
Plot 87 A Kabulonga road
Kabulonga.
LUSAKA.

Plan International provides equal employment opportunities to qualified and experienced women and men

Communications and Campaigns Coordinator

Position: Communications and Campaigns Coordinator

Duty Station : Lusaka

ROLE PURPOSE

The Communication and Campaigns Coordinator (CCC) will increase Save the Children’s visibility in Zambia and in the region of Southern Africa in the five thematic areas. He/she will use social media and other communication strategies to implement campaign objectives, raise the profile of SC in Zambia, give visibility to SC Zambia’s advocacy, raise the voice of children in Zambia and disseminate SC Zambia’s knowledge to the general public. The role will oversee relationships with the media.

KEY AREAS OF ACCOUNTABILITY:

The Advocacy and Communications Coordinator will:

Deliver ambitious campaign plans to engage and influence the government, in line with agreed organisational objectives, and provide strategic insight to wider Save the Children International advocacy effortsBuild profile and credibility for Save the Children, especially on our priority issues, by being a convincing spokesperson for the organisation on and off lineBe a strong internal and external networker, building relationships with various departments, gathering information, stories and resources to implement SC Zambia’s communication strategyLead in designing communication interventions, especially in providing leadership in designing promotional materials, communication materials for various projects, including IEC materials, developing and maintaining a photo database, edit project studies for publications.

QUALIFICATIONS AND EXPERIENCE

University degree in Communications;Substantial experience in campaign planning and implementation in substantial experience in campaign planning and implementation in Zambia or an African country;Knowledge of the media and its role in raising awareness and shaping public policy;Existing network with media in Zambia and beyond (TV, radio, written, online).

Child Safeguarding

Level 3 – the responsibilities of the post may require the post holders to have regular contact with or access to children or young people. In this regard, the job holder should be in a position to work and uphold the interest of Children and uphold the organization’s Child Safeguarding policy.

How to Apply:

Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Director Human Resources at email ;protected . Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement.

PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES

The closing date for receipt of applications is 20th April 2018. Only short listed candidates will be notified. Save the children being a Child Safeguarding organisation reserves the right to check (through references) that candidates being considered are suitable to work with Children.

IT and Administration Assistant

Position IT and Administration Assistant
Duty Station Kalulushi Field Office

ROLE PURPOSE: To provide technical support and communication by monitoring, maintaining and troubleshooting all workplace technologies, responding to user requests, adhering to country level, regional level and global level IT changes that directly or indirectly impact the organization. To attend to administrative support functions

KEY AREAS OF ACCOUNTABILITY:

Equipment Maintenance:

Keeping all anti-virus, spyware and applications and utilities updated;Defragmenting and hard drive checks;Dust and blow desktops, laptops, server and printers and keeping vents unblocked;Ensure replacement of any malfunctioning components by the supplier or when the equipment is out of warranty order the component and replace;Ensure all equipment has a surge protector and UPS;Front office management;Stores and asset management.

IT Support:

Installing and configuring all computer hardware, software, systems, networks, printers and scanners;Planning and undertaking scheduled all maintenance upgrades;Liaising with all computer users to determine the nature of problems;Responding to breakdowns;Carrying out investigations, diagnosing and solving computer software and hardware faults;Repairing equipment and replacing parts;Completing and sending excel sheets on work done for the month;Securing replacement or specialist components, fixtures or fittings;Checking computer equipment for electrical safety;Maintaining records of software licences at the sub office;Managing stocks of equipment, consumables and other supplies at the sub office;Ensuring that SCI IT policy is adhered to;Collaborate with CO IT on all issues concerning the infrastructure of the country office setup;Perform backups of all information at the sub office;Provide IT support for the Lusaka office when needed;Assist users understand any new SCI applications deployed at HQ/RO/CO level;Develop or rollout new and innovative solutions to support SCI programs;Taking charge of all IT related infrastructure at the sub office in collaboration with the CO ICT Specialist.

Administration

Responsible for all front office duties;Ensure that office assets and goods are regularly updated in inventory management system and that items are in good working order;Ensure that office has adequate office requisites and that the stores is well maintained.

QUALIFICATIONS AND EXPERIENCE

Diploma in Management Information Systems or equivalent IT qualification and/or administration;At least 3 years’ experience working with servers;Must be a paid up member of the relevant indigenous professional body;Sound knowledge of Windows server 2008R2/2012R2;Cisco Certified Network Associate CCNA;Sound knowledge of MySQL.

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holders to have regular contact with or access to children or young people. In this regard, the job holder should be in a position to work and uphold the interest of Children and uphold the organization’s Child Safeguarding policy.

How to Apply:

Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Director Human Resources at email ;protected .
PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement.

The closing date for receipt of applications is 20th April 2018. Only short listed candidates will be notified. Save the children being a Child Safeguarding organisation reserves the right to check (through references) that candidates being considered are suitable to work with Children.

Photography and Film Volunteers

Lubuto Library Partners is seeking photography/film volunteers!

What is Lubuto?

Lubuto Library Partners is an innovative development organization that builds the capacity of public libraries to create opportunities for equitable education and poverty reduction. Our mission is to empower African children and youth and help them develop the knowledge and skills to reconnect with their culture and community and participate fully in society.
Lubuto constructs enduring, indigenously-inspired open-access libraries stocked with comprehensive collections of well-chosen books and appropriate technology. These libraries are the center for Lubuto’s programs, which offer education, psychosocial support and self-expression through reading, music, art, drama, computers, mentoring and other activities.

Photography and film volunteers are needed to take photos and/or film documenting:

Daily life at the libraries;Programs, including but not limited to DREAMS (PEPFAR) programs focused on HIV prevention in adolescent girls, arts programming (drama, music, visual arts), literacy, storytimes, Zambian Sign Language storytimes, and technology programs;Biweekly field trips to different educational and cultural destinations around Lusaka where girls from the DREAMS mentoring program meet with female leaders;Special events (e.g., HIV testing/counseling, community film screenings, career talks, author talks, media events)

Volunteers will:

Be able to sign up for particular time slots that fit your schedule and match your interests;Have the option of using our camera or yours;Receive recognition on our website, in publications, etc., anywhere that your photos appear.

You should have:

Photography or film experience, including amateur/hobby photography– does not have to be professional experience, students are also welcome to apply;A genuine interest in working with children and youth from vulnerable backgrounds;A willingness to sign and adhere to our Child Protection Policy;The ability to commit to at least one 2-4 hour time slot on a monthly basis.

Where we are:

We have libraries in Garden Compound and Lusaka West, and an office in PHI. Transportation is available from our PHI office to either library. All transportation for field trips is provided.

If interested, please send an email to email ;protected that briefly describes your professional background, your interest in volunteering, and your availability. Please attach three photos you have taken as samples. These photos should feature people.Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement.

Director – Human Resource, Administration & Information Technology (1 Position Re-advertised)

Position : Director -Human Resource, Administration & Information Technology (1 Position Re-advertised)

Duty Station : Lusaka

ROLE PURPOSE: As a member of the Senior Leadership Team (SLT) in Zambia, the HR, Administration & IT Director shares in the overall responsibility for the direction and coordination of the Country Office (CO). The HR, Admin& IT Director in his/her capacity will be accountable for the provision of effective HR, Admin & IT services in both humanitarian and development programming contexts.

SCOPE OF ROLE:

Dimensions:

The post holder will work closely with all senior managers in the Zambia programme and will have a direct reporting line to the Country Director.
Save the Children is the world’s leading independent organisation for children and has been operational in Zambia since the 1980s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, child poverty, nutrition and WASH. In total, we employ around 150 staff in Zambia and had an operating annual budget in 2017 of approximately US$12million.

KEY AREAS OF ACCOUNTABILITY:

As a member of the Senior Leadership Team, contribute to:

Leadership of the Zambia Country Office;Support the development of an organisational culture that reflects our values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our members and donors;Help design and implement a coherent organizational structure that is consistent with agency practices and appropriate to program needs;Help establish, maintain, and improve active and regular working relationships with: host government authorities, partner agencies including humanitarian and development donors, and local and international NGOs;Ensure the Zambia Country Office complies with all Save the Children Management Operating Standards and Standard Operating Procedures;Ensure that all required support is provided promptly, at scale and in line with the rules and principles during humanitarian response, working closely with the Regional Office.

Policies and Procedures

Supervise the Human Resource function to ensure that advice and support are provided to managers and staff on interpretation and application of policies and procedures and on other HR related matters;Supervise the development of HR practices and processes aligned with the organization’s overall strategy to meet the evolving needs of the organisation;Ensure appropriate and adequate humanitarian HR procedures are detailed in the Country Office Humanitarian Preparedness Plan in order to enable rapid scale up;Facilitate the HR aspects (such as deployment mechanisms) of Zambia’s Humanitarian Response TeamProvide ethical oversight and leadership across the Country Office;Ensure that staff and Save the Children and Associates are aware of and adhere to the Child Safeguarding Policies.

Staff Recruitment and Retention

Ensure appropriate recruitment, retention and succession of staff including orientation programs; design and implementation of compensation and performance management systems and career development for staff;Ensure through thorough review that employment terms, conditions and practices are fair, consistent, compliant with labour law and Save the Children human resource policies and best practice;Prepare terms and conditions of employment and issue all employment and consultancy contracts in compliance with Zambia Labour Law;In collaboration with Finance Director, ensure maintenance of updated information on staff salaries, allowances and income tax calculations in compliance with current laws and regulations.

Performance Management and Staff Development

Develop a culture of performance management across the organization, where staff are held accountable;Lead implementation and maintenance of performance management system that is in alignment with organizational goals;Ensure that performance reviews are conducted regularly by supervisors; provide training and advise to managers on effective implementation of performance management;Analyze on an ongoing basis the organisational staffing profile and, in conjunction with senior managers, advising on job holder competencies and skills in light of changing contexts and content;Providing guidance on staff capacity building and in formulating the annual training calendar, and offering expert facilitation of in-house training programs such as performance management workshops and orientation programs;Ensure that staff have access to HR guidance on individual development opportunities arising from performance review feedback and personal career development interests;Monitor and advise on disciplinary matters in accordance with established policies and procedures;Mediate conflict, grievances and harassment cases.

Staff Management, Mentorship, and Development – Human Resource, Administration & IT

Ensure appropriate staffing within the department;Ensure that all direct reports understand and are able to perform their roles during a Humanitarian response;Manage the Direct reports team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly;Ensure the recruitment/ training of staff as appropriate and ensure availability of appropriate professional development opportunities for staff;Incorporate staff development strategies and Performance Management Systems into team building process. Establish result based system and follow upManage the performance of all staff:Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;Coaching, mentoring and other developmental opportunities;Recognition for outstanding performance;Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans.

Legal Relationships

Ensure that Save the Children policies are coherent and relevant to current policies in Zambia and internationally;Maintain/Develop further relations with the Ministry of Labour and other relevant legal support services;Directs the preparation of information requested or required for compliance with laws;Liaise and maintain regular relationship with the Save the Children Lawyer at local and legal office in Save the Children International;Protects the interest of employees and the organisation in accordance with organisation Human Resource policies and government laws and regulations.

Administration/Information Technology

Supervise administrative function to ensure the smooth import of capital assets, monitor visa/work permit process for expatriate staff and liaison with GRZ;Ensure sophisticated, efficient, cost effective Information Technology Systems are in place which is also in compliance with SCI Quality Framework;Responsible for ensuring CO internal and external communications systems function effectively and efficiently.

Facilities Management

Oversee the overall maintenance of all Save the Children office premises, facilities assets and equipment (physical work environment) in country and ensure that these are secure, in working order and efficiently utilized;Motivate staff to improve appearance of office;Review all contracts and leases;Responsible for CO Compliance with Health and Safety regulations in accordance with SCI Quality.

*Any other duties as maybe assigned by supervisor

QUALIFICATIONS AND EXPERIENCE

Minimum of 8 years Human Resources experience in a corporate or an NGO environment, including experience in the development of strategic and operational support services plans and their implementation in a professional work environment over a sustained period of time;Bachelor degree in Human Resources Management, Business Administration, Social Sciences, or other related academic discipline, and/or a postgraduate specialisation in Human Resources;Must be a paid up member of the Zambia Institute of Human Resource Management (ZIHRM);Willingness and ability to travel in country;Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities in both development and emergency contexts;In-depth knowledge of employee relations and develop and maintain knowledge of current employment legislation;Experience in capacity building and setting frameworks for staff development;Resourcefulness and creativity in developing the role of HR within the programme and ensuring the most effective support to line management;Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies;Demonstrated credibility with colleagues and stakeholders at all levels of an organization;Excellent oral and written communication skills in English;Strong interpersonal skills with the ability to demonstrate skills in leading a multi- disciplined team through a period of change;Leadership skills, including the ability to supervise and motivate qualified professional staff with strong personal value systems;Analytical, decision making and strategic planning skills and the ability to handle multiple priorities;Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff;Team building skills;A commitment to the values and principles of SC;Experience of exposure to developing countries;High level of commitment to the principles of development and to the organizational and programmatic goals of Save the Children.

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holders to have regular contact with or access to children or young people. In this regard, the job holder should be in a position to work and uphold the interest of Children and uphold the organization’s Child Safeguarding policy.

How to Apply:

Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Country Director at email ;protected Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement.

PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES.

The closing date for receipt of applications is 6th April 2018 at 17 00 hours. Only short listed candidates will be notified. Save the Children reserves the right to re advertise if suitable applicants are not found.

Finance Officer – Emergency Response

Organisation Background

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries. Child protection is key in all that we do.

Working in Zambia since 1996, Plan International Zambia’s development and capacity building programmes focus primarily on Education, Health, Water and Sanitation, Economic Security and Youth Empowerment, including Child Protection and Participation. Plan International Zambia has programme units (PUs) in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

Plan is seeking for experienced, innovative, motivated, self-starter Individuals to fill the positions below:

Finance Officer – Emergency Response

 

1 Position (Temporal Position for 4 months) Nchelenge/ Mantapala

 

Position Description

The incumbent will support emergency response in Nchelenge/ mantapala. He/she will drive best practices in financial and administrative management of emergency projects. Be accountable for ensuring that statistic and financial information are completed to set deadline and that costs are controlled to within budget allocation. The incumbent will be reporting to Finance and Administration Coordinator and the Emergency Response Manager.

 

Key responsibilities for this position include:

 

Preparation of Payment Vouchers and Journal entries to record correct financial records in Financial SystemReview and Monitor project advances and ensure proper accountability of funds.Review all Project Outlines to ensure budget allocation conforms to approved donor budget.Work with Program and Business Development teams to ensure that project budgets are properly implemented and help with any budget re-alignments that may ariseEnsure timely preparation of monthly /quarterly/yearly project reports and submit for review as per Grant reporting requirementProvide necessary documentation to support project expenditure reports.Provide technical support to project staff  on project management and reportingEnsure effective monitoring of country project budgetTrack and ensure compliance to rules and regulationsTrack project budget changes and ensure correct current Approved Budget is maintained in SAP and that activities are in line with plans and FAD documents and any revisions thereof.

Individual Specifications include:

A Higher National Diploma in AccountingDegree in Accounting or equivalent qualification will be an added advantage2-3 years experience in a similar role in an NGO environmentWell versed in computerized accounting applicationsAnalytical skillsKnowledge of Donor funding rules and regulations

Kindly note that only candidates who meet the above specifications and competencies should apply enclosing their CVs, and photocopies of their academic qualifications. Day time telephone and/or mobile contacts should be clearly indicated. Applications should reach the undersigned not later than Thursday 29th March 2018. Only shortlisted candidates will be contacted. Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

Please use the address as follows;

 

For the attention of: Country Human Resource Manager

C/o The Program Unit Manager
Luapula PU
P O Box 710459
Mansa

Plan International provides equal employment opportunities to qualified and experienced women and men

Call for Expression of Interest – Final Evaluation (Adolescents Sexual Reproductive Health Project)

1.1 Introduction

Plan International is a humanitarian, child-centered development organization that works in over 60 countries to pursue its vision of a world where all children realize their full potential in societies that respect human rights and dignities. Plan International is an independent, equal opportunity, non-profit organization without political or religious affiliation. Child protection is a key element in all that we do.
Working in Zambia since 1996, Plan International Zambia’s development and capacity building programmes focus primarily on education, health, WASH, economic empowerment, and child protection and participation. Plan International’s work is guided by our Child-Centered Community Development (CCCD) approach. Plan International Zambia works in over 15 districts through its programme units in: Central, Luapula, Eastern and Lusaka provinces, where the Country Office (CO) is located. Additionally, Plan International Zambia has been implementing an Education project in Muchinga, Northern, North-Western and Western Provinces. Plan International Zambia provides adequate support to children and ensures that their voices are heard on issues affecting their welfare hence promoting child participation in their societies and champion their interests.

1.2 Brief Background of the Project

Plan International Zambia and Afya Mzuri have been implementing a three and half – year Swedish International Development Agency (SIDA) Funded project which focuses on increasing access to adolescent sexual reproductive health services. The project is working with key stakeholders among them are; traditional leaders, parents, religious leaders, community leaders, adolescents, gate keepers, health workers in the Ministry of Health and Community based distributors.

The overall project objective

The overall objective of the project is to reduce risky behaviour among young people in the project sites by June 2018.

Specific objectives

  1. To improve access to quality SRH services among boys and girls in the targeted geographic area.
  2. To improve knowledge, attitude and practices on SRH and life skills at community level.
  3. To support SRH Rights and Gender policies at national level within target districts.
  4. To ensure that SRH are respected at community level and cultural norms forming barriers to ASRH are addressed.

Project Period, Location and Target groups

Increasing access to ASRH services project is a three and half year (42 months) project, whose implementation was executed on 1st January, 2015 and is scheduled to close out on 30th June, 2018. The project was implemented in the following districts; Mansa and Chembe in Luapula Province, Kabwe, Kapiri, Chisamba and Chibombo in Central Province and Katete, Petauke, Chadiza and Vubwi in Eastern Province respectively.

2.0. Purpose of End of Project Evaluation and Scope

Plan International Zambia, intends to hire a consultant to carry out end of project evaluation for SIDA-funded ADOLESCENTS SEXUAL AND REPRODUCTIVE HEALTH SERVICES project in three Provinces namely; Luapula (Mansa district), Central (Chisamba, Kapiri and Chibombo district) and Eastern (Chadiza,Petauke, Vubwi and Katete district). Given the context within which the project is being implemented. End of project evaluation primarily intends to provide programme staff and other key stakeholders with information on the progress made towards the projects expected outcomes and to what extent the project targets have been achieved. The evaluation will involve the collection of both quantitative and qualitative data and data collected will be used to draw lessons for improving subsequent project design, planning and implementation.

2.1 The objectives of the evaluation are:

To measure and state progress made in attaining the project’s objectives, outputs and outcomes as stated in the logical framework this far. The consultant will make comparisons between baseline findings and end of project evaluation findings in a logical framework.To measure the project’s actual outcomes against what was planned.To assess actual delivery of project outputs and what was achieved against each indicator of the set indicators.To assess implementing partners’ roles and performance taking into account issues of appropriateness, coordination, effectiveness and efficiency.To assess the strengths and weaknesses of the implementation strategyTo assess the project’s coherence, relevance, efficiency, effectiveness, sustainability and gender lens.To document project success, gaps/challenges, identify lessons learnt and provide plausible recommendations.

2.2 Key guiding evaluation questions

(i) Project results framework – Outcomes (Effectiveness, relevance & Sustainability)

How did the project achieve the outcomes listed in the results framework?What quantitative/qualitative outcomes did the project achieve?How relevant was the original project design for the priorities of the target group?How has the project ensured sustainability of the achievements made (e.g. use of and strengthening existing systems, and contributing to institutionalization)?

(ii) Thematic focus areas in the Sida framework agreement (Effectiveness and relevance)

How has the project contributed/added value for the country/region within the selected thematic focus area for the project (please see the Sida framework application): Children’s right to protection from violence; Right to sexual and reproductive health; Child and youth citizenship and governance; Child rights governance; Children’s rights in disaster risk reduction and resilienceWhat are the best practices and challenges/gaps in terms of how the project contributed to strengthening civil society as the overarching goal of the Sida framework agreement (Please also see the Swedish government CSO strategy which can serve as inspiration)?

(iii) Country Strategy (Relevance)

How relevant was the original design and outcomes of the project to support the programmes in the Country Strategy Plan?

(iv) CCCD Approach (Relevance)

How consistent is the project with the levels of Plan’s CCCD standards: Working with children and communities: Gender equality and inclusion of marginalized groups: Engaging with civil society: Influencing government: Plan’s accountability.What is the stakeholders’ view of the relevance of project activities, in particular related to strengthening of civil society?

(v) Value for money (Efficiency)

To what extent was the project implemented in a cost efficient way?How many people has the project approximately reached? (Direct and indirect beneficiaries)

(vi) Continual improvement (Effectiveness & Sustainability)

Does project staff regularly make time to reflect on their work and learn from it?How does project staff share their learning with colleagues and implementing partners?How does project staff regularly share Plan’s experiences with external audiences as appropriate for feedback and accountability purposes?How do partners promote internal learning and communication of the achievements to external audience?

(vii) Monitoring

How well has the internal monitoring system of Plan and partners contributed to an effective monitoring during the implementation of the project?How has accountability and transparency to beneficiaries been ensured as part of the project monitoring?Have Plan provided relevant support to partners to improve their monitoring such as data collection, data management analysis and reflections?

3.0 Summary of the partners (Plan International Zambia and Afya Mzuri) Expectations from the Consultant:

Review relevant literature necessary to carry out this evaluationPropose the appropriate methodology and approach to the evaluationDevelop appropriate sample size for the evaluation using appropriate sampling strategyDevelop data collection tools for the evaluationCollect data in all the project sites i.e. all the districtsProvide reflection on the methodologies utilized during the execution phase.The consultant should deliver an evaluation report ensure that addresses all evaluation objectives.Work closely with Plan International Zambia’s Project Monitoring & Evaluation officer, Health Project Manager, and Health coordinators in program units (PIIAs) in carrying out the evaluation.

4.0 Methodology

The evaluation should include detailed secondary data and qualitative data on direct beneficiaries; adolescent girls and boys. All data, qualitative and quantitative, collected through this evaluation must be disaggregated by location, age and sex; that is, separately for girls and boys, men and women.
The evaluation will be participatory and will involve the collection of both qualitative and quantitative data. The Consultant will lead and coordinate this exercise (including the development of the design, methodology, research tools and reporting) in close collaboration with Plan International Zambia staff and the partner Afya Mzuri, who is involved in the implementation of the project.

5.0 Expected deliverables

The successful consultant will be awarded with the contract to carry out the evaluation. The key tasks of the consultant will include:

Review relevant Literature as well as project documents thereafter the consultant compiles an inception report to be reviewed by project staff and various stakeholders. The inception report should include a study activity schedule, detailed methodology which should include: Study design, sampling framework and sample size and finalized Data collection tools.Feedback and ReportingFirst Draft Report: The First Draft report will be produced by the consultant and shared with key stakeholders for comments including Plan International Zambia, and Afya Mzuri. There will be a feedback meeting with relevant stakeholders and the agenda will be reviewing the first draft report, in-depth discussion and then provide feedback to the Consultant.Second Draft Report: The second draft report will have all the comments from all stakeholders (including Plan International Zambia and Afya Mzuri) and feedback responded to.Final Report: After incorporating comments from the second draft, a final report will be produced and submitted to Plan International Zambia in both electronic and 3 hard copies. With the following annexes:Full clean data sets of both the quantitative and qualitative data.

6.0 Validation and Dissemination

The Consultant will be required to conduct a validation meeting where s/he will be required to share the preliminary findings for comments and feedback at Plan Country Office in Lusaka. Once the report is finalized, a dissemination meeting will be organized where the consultant will share this with Plan International Zambia, Afya Mzuri and stakeholders from government and projects’ beneficiaries to create an opportunity to learn and explain findings and to add value to the report.

7.0 Ownership and Disclosure of Data/Information

All documents, project designs, drawings, data and information shall be treated as confidential and shall not without the written approval of Plan International Zambia or Afya Mzuri be made available to any third party during and after the effective period of contract. In addition, the consultant(s) formally undertakes not to disclose any parts of the confidential information and shall not, without the written approval of partners be made available to any third party. The utilization of the report is solely at the decision and discretion of Plan International Zambia and Afya Mzuri. All the documents containing both raw data/materials provided by Plan International and Afya Mzuri and final report, both soft and hard copies are to be returned to Plan International Zambia and Afya Mzuri upon completion of the assignment. All documentation and reports written as, and as a result of the research or otherwise related to it, shall remain the property of Plan International Zambia and Afya Mzuri. No part of the report shall be reproduced except with the prior, expressed and specific written permission Plan International Zambia and Afya Mzuri.

8.0 Plan’s Child Protection Policy and Code of Conduct

The Consultant must demonstrate commitment to strictly adhering to Plan International’s safeguarding Children policy and young people as well as research policy and standards. It is also the responsibility of the Consultant to ensure that all persons hired, used or otherwise consulted by him/her are made familiar with the policy and are in agreement to also abide by it before their services are agreed to.

9.0 Desired Skills and qualifications of consultants

Plan International Zambia is looking for a qualified, highly self-motivated, enthusiastic and innovative consultant/consulting firm with the following skills and qualifications:

a. At least a Master’s degree in Social Sciences or related field Health sciences will be an added advantage
b. Minimum of 10 years’ experience in conducting similar studies.
c. Track record in developing and conducting various types of evaluation including qualitative and quantitative data collection
d. Experience in managing and coordinating evaluation/research exercises, delivering agreed outputs on time and on budget
e. Experience in data collection and analysis using participatory methodologies
f. Previous experience working with adolescents and communities using participatory approaches
g. Excellent and demonstrated understanding of adolescents sexual reproductive issues and ethical issues in research
h. Ability to work with communities in relevant local languages (in this case Central, Luapula and Eastern would be an added advantage)
i. Strong quantitative data entry and analysis skills and previous experience using statistical analysis software
j. Ability to respond to comments and questions in a timely and appropriate manner
k. Ability to write high quality, clear, concise reports in English
l. Excellent knowledge on how to use statistical data analysis software (SPSS, STATA, SAS, etc.)
m. Good research skills for interviewing a wide range of stakeholders, at both district and community levels. Strong experience in qualitative data collection and analysis using individual in-depth interviews or focus group discussions
n. Good communication skills
o. Experience in participatory, quantitative and qualitative methodologies.
p. Evidence of previous work in conducting household level quantitative surveys
q. Experience in community based research will be an added advantage.
r. This consultancy should ideally be conducted by a team with the following competencies: A Statistician, Demographer, or Sociologist with expertise in quantitative and qualitative data collection and analysis

10.0 Submission of Technical and Financial Proposals

Plan International Zambia and Afya Mzuri invites the interested individuals or consultant firms to submit the application documents with the following details:

a) Technical proposal to include:

The consultant’s understanding of the ToRsThe proposed methodology, study design, sampling framework and sample size and activitiesA detailed activities schedule/work plan with time frameA profile of the consultant/consulting firm including the full names, physical addresses, telephone numbers, and contact person of the firmFirms capacity and relevant experienceConsultancy team with defined roles in the assignmentCVs of all the consultants who will undertake the evaluation.A statement of availability and commitment to undertake and complete the consultancy within the set timeReferences of previous clientsCopy of previous study works

b) Financial proposal detailing

Itemized consultant’s fees;Itemized field data collection expenses;Itemized administration expenses;Validity period of quotation;Expected payment plan and method.Transport cost to Plan Program Units

c) Organizational and Personnel Capacity Statement

Relevant experience related to the assignmentAppropriate referencesProfile of the Consulting Firm including the full names, physical addresses, telephone numbers, and contact person of the firm/company;Copy of CVs of all the Consultants who will undertake the baseline study.

Evaluation report format

  1. Title page
  2. Contents page
  3. List of Tables and Figures
  4. List of abbreviations and acronyms
  5. Executive Summary (clearly summarizing the assessment and key findings in accessible language)
  6. Background (Focus on the context of the intervention and project objectives)
  7. Approaches and Methodology (detailing what data was collected, how it was collected and by whom, what sampling method that was employed, the sample size, Data Collection tools, Evaluation procedures etc.)
  8. Limitations (Any possible limitations to the assessment)
  9. Findings and analysis (giving the results of the assessment according to the objectives given in this ToR, combining qualitative and quantitative data, disaggregated by sex and age. The findings section should also include a summary table showing updated information for project log frame indicators)
  10. Conclusion
  11. Lessons Learnt and/or Recommendations (lessons and recommendations must be clearly related to the evidence given in the Findings section of the report. This should also include recommendations for Plan International Zambia and Afya Mzuri on the future monitoring and evaluation of the project.
  12. Appendices and Reference information
  13. Annexes: These include:
    a. Itinerary/ schedule
    b. References / list of documents reviewed (secondary data sources used in the should be acknowledged in the report)
    c. List of people and organizations consulted
    d. Examples of all data collection tools used (e.g. questionnaires, semi-structured interview questions)
    e. Additional methodological information if required (e.g. more detailed information on sampling)
    f. Full data tables of all quantitative results (if appropriate and not included in main report)
    g. Additional maps or photos
    h. Not in the actual report, but all raw data (quantitative data files, transcripts of FGDs etc.) should also be submitted to Plan for reference and future use.
    i. TORs

Interested Consultants should submit their proposals by email clearly marked in the Subject line Final evaluation – ASRH Project to email ;protected Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement.