Tailoring Supervisor/Instructor

Pact Overview

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.
Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development

Project Overview

Pact Zambia is currently implementing DREAMS, an ambitious PEPFAR initiative to reduce new HIV infections among adolescent girls and young women (AGYW) between the ages of 10 and 24 years. The goal of DREAMS is to help girls develop into Determined, Resilient, Empowered, AIDS-free, Mentored and Safe women. Since 2015 over 100,000 AGYW have been enrolled on the program in Lusaka, Ndola and Chingola Districts. In 2018, the aim is to reach a further 112,307 AGYW in an expanded geographical area which includes Kitwe, Kapiri Mposhi, Kabwe, Livingstone and Chipata. USAID Z-CHPP delivers DREAMS services to AGYW through six local sub-partners.
‘Kozo Girls’ is a sub-project of DREAMS, and has the overall objective of reducing the number of girls missing school during menstruation. Many girls in Zambia cannot afford menstrual hygiene products and opt to stay at home while on their period, rather than face discomfort or embarrassment if they go to school. A girl who skips school every month is potentially missing up to a quarter of her education.

Since June 2017, Pact has trained 42 Kozo Girls in Lusaka and Copperbelt to make washable, reusable sanitary pads to sell. The Kozo Girls are now actively making pads in six sites across Lusaka and have sold over 1,000 pads since September 2017. Pact believes that Kozo Girls has the potential to be scaled and turned into a sustainable social enterprise, uplifting the girls involved economically and bringing an attractive, cost-effective, and environmentally friendly alternative to other menstrual hygiene products to the Zambian market.

Position Summary:
To support with the design, set-up and management of a Lusaka-based sewing workshop, which will employ up to six Kozo Girls to work on bulk orders of Kozo Pads, and will also provide training to new Kozo Girls.

Key Responsibilities:

In conjunction with relevant Pact staff, develop financial incentivization structure for the Kozo Girls who are working on bulk orders (incentivization will be based on production).Clearly plan separate workshop and training space making the most effective use of space available. Advise Pact staff on additional furniture/equipment requirements.In conjunction with relevant Pact staff, develop a schedule for the Kozo Girls coming to work on bulk orders (including breakdown of tasks to ensure they are contributing equally to production), and those coming for training.To provide refresher training to existing Kozo Girls on pad manufacture, introducing and enforcing strict quality control so that Kozo Pads are uniform in shape, design and quality.To provide training to new Kozo Girls using the designated sewing machines for beginners.To introduce and enforce workplace policies around:
a. Health and safety
b. Punctuality
c. Cleanliness and tidiness (of workshop and individual work)
d. Quality controlTo cultivate team work and a healthy work ethic amongst the Kozo Girls.To work with Pact Human Resources department to develop performance assessment tools to monitor and evaluate the Kozo Girls working on the ‘assembly line’.As required, support the training of new sewing instructors who will be working on the Kozo Girls project in different locations.To support the administration and management of Kozo Pad orders, ensuring that customers receive their orders on time; to manage small number of ‘walk-in’ cash orders.To work alongside Kozo Girls, Pact staff and consultants to improve and refine the Kozo Pad design.To welcome visitors to the workshop and give tours, answer questions etc. and talk about workshop

Person Profile:
Essential skills and experience (please do not apply if you do not meet these requirements):

  1. Experienced tailor able to operate and maintain different types of manual and electric sewing machines.
  2. Has experience managing a busy sewing workshop, supervising several tailors at once.
  3. Demonstrated experience leading sewing training for youth/young women.
  4. Can perform simple administrative duties, including bookkeeping and managing petty cash.
  5. Has completed grade 12
  6. Good level of written and spoken English.

Desirable skills and experience:

Able to repair faults on sewing machines.Experience making reusable menstrual pads and/or working on a menstrual hygiene management project.Has worked for an international non-governmental organization (NGO).

Interested candidates should submit their CV with a cover letter providing evidence of why they are the preferred candidate for this role, and details of two referees who will be able to allude specifically to the candidate’s capacity to carry out this assignment. Applications can be sent to email ;protected indicating the Job Title in the subject line on or before 28th May 2018.

Bearing Network Engineer

ZTE is a provider of advanced telecommunications system, mobile devices, and enterprise technology solution to consumers, carriers, companies and public sector customers. Listed in the stock exchanges of Hong Kong (stock code: 0763. HK) and Shenzhen, China (stock code: 000063. SZ), ZTE’s products and services are sold to over 500 operators in more than 160 countries. The company is committed to provide customers with integrated end-to-end innovations to deliver excellence and value as the telecommunications and information technology sectors converge.

ZTE Zambia Service Limited is looking for dynamic and self driven graduate Engineers and a Legal Officer. Engineers should posses the fundamental Engineering skills and specializations in the following :Power .Transmission, Core Network, VAS-Value Added Service, IP Engineer,FTTX , Project Management and Bearing Network who are keen to make a career in the ICT industry.:

POSITION : BEARING NETWORK ENGINEER

LOCATION: LUSAKA

JOB DESCRIPTION:

  1. In charge of the equipment commissioning,PAT test,cut over and maintenance during the delivery of the project according to the requirement of engineering design document.
  2. In charge of the skill transferring,problem handling,routine inspection,prevention of major faults
  3. In charge of project documents archiving and updating

JOB REQUIREMENTS

  1. Good knowledge on data equipment (include Firewall/Router/Switch/PTN)products.
  2. At least 2 years’ experience in transmission or other related fields.
  3. Good command of English in both spoken and written.
  4. Ability to prioritize and execute tasks in a high-pressure environment 5. Strong interpersonal skills, with focus on customer service orientation

Send your application letters and associated CV’s to:.

THE HUMAN RESOURCE MANAGER
ZTE ZAMBIA SERVICE LIMITED
PANGAEA OFFICE PARK,STAND NO 2374.SHOWGROUNDS
FIRST FLOOR, LUSAKA ZAMBIA

Email: email ;protected
Email: email ;protected

Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

The closing date to submit your applications is 24th May 2018.

Ultra Sonographer

The University of North Carolina – Global Projects Zambia (UNC-GPZ) will be conducting a double-masked randomized controlled trial of weekly injectable 17-alpha hydroxyprogesterone caproate to prevent preterm birth among HIV-infected pregnant women in Zambia.

All participants will have a dating ultrasound, cervical length measurement, and follow-up growth ultrasound as part of the study. The Ultrasound Technician is trained to perform ultrasounds for the purpose of obstetrics. He/she will be integral to the success of the project and will be held to a high standard of performance. He/she will be responsible for performing ultrasounds for clinical diagnosis and training others to perform routine and emergency obstetric ultrasounds.

MAIN RESPONSIBILITIES (include but are not limited to the following):

General

Maintain patient privacy and confidentiality of participant records at all timesConsult appropriate supervisors within the study as needed on any issues related to the successful implementation of the studyPerform duties in accordance with all standard operating procedures

Activities

Perform and record results of obstetrical dating ultrasounds for potential study participantsPerform and record results of fetal ultrasounds to assess growth, fluid volume, placenta location, and identify gross abnormalities for study participantsPerform and record results of transvaginal cervical length measurement for study participantsAssist in standard ultrasound quality assurance and quality controlConduct data entry in accordance with standard operating procedure and source documentation guidelinesConduct training on obstetric ultrasounds to staff at UTH and other new hires

Other

Obtain competency in obstetric ultrasound, including transvaginal cervical length, as evidence by completion of online training and certificationComplete the Human Subjects Protection and Good Clinical Practice Course as required by the University of North Carolina Institutional Review BoardAttend to any other duties as assigned to ensure the optimal implementation of the study

QUALIFICATIONS AND EXPERIENCE

Recognized training and qualification in ultrasonographyRegistration with the Health Professions Council of ZambiaMinimum of 2 years relevant work experience with regard to:Pelvic ultrasounds (desired)Obstetric ultrasoundsProfessional maturity and ability to work with minimum supervisionCandidates should have knowledge of maternal and child health care in Zambia

Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

Divisional Accountant

Mulonga Water and Sewerage Company Limited (MWSC) is the provider of water and sewerage services in Chingola, Mufulira and Chililabombwe. The Company invites applications from suitably qualified candidates for the following position:

Divisional Accountant

Job Purpose

To undertake accounting filnctions and responsibilities at the Division through the preparation of management accounts, accounting and expenditure against budget and assists in the preparation ofthe corporate budget by consolidating the divisional budget submissions.

Responsibilities

Post transactions to respective ledger accounts as an input into the management accountsMonitors daily cash position to establish funds position and accountabilityInitiates payments to suppliers and other creditors and maintains suppliers’ ledgerScrutinizes all purchase orders for completeness and authorizations according to approval levels put in placePrepares monthly financial reports so as to establish financial performance of the DivisionEnsures safe custody of funds collected daily and ensures banking of the sameMakes payments to casual workers on a monthly basisConducts stocktaking to establish stock positionSupervises, coaches, trains and disciplines staff working under himUndertakes other tasks as assigned by the Divisional Manager

Minimum Qualifications and Work Experience

Grade 12 school certificateDiploma in accounting or Finalist of ACCA or equivalent qualification3-5 years relevant work experienceMember of ZICA

If you have the necessary competences/qualifications we are looking for, please submit your application together with a comprehensive CV including your contact telephone number and certified copies of your cerificates to the address below.

The closing date will be 28th May 2018.

Please only shortlisted candidates will be communicaed

Director Human Resources
Mulonga Water and Sewerage
PO Box 11712
Chingola

Email: email ;protected

Tape Line Extruder Operators x 10

Job Title: Tape Line Extruder Operators x 10

Job Description

Will be responsible for running the Extrusion machine (Tape Line).Must have an experience of 2 to 6 years.Should be from sacks manufacturing Industry.Must have the skills to work on the Tape line Extrusion Machine.We need 10 candidates for this Job.

About Company

Green Island Investments Limited is a company under Wonderful Group of Companies. It is a professional company that manufactures various kind of sacks. These are widely used in packing of grain, wheat, rice cereal, sugar, salt food staff, animal feeds etc.

Job Duties

Understand and follow safe work practicesCheck the Hopper levelsAble to mix ingredients in the hopperPerform other related duties as directed by the supervisorAble to wind the tape line

Job Type: Contract

Work Experience: 2 to 6 Years

Job Location: Mungwi Road Plot No. 1938, Lusaka- Zambia

Last Date of Application: 25/05/2018

Contact Details

All applications, copies of CVs and qualifications should be addressed, and sent via e-mail or delivered to;

The Human Resources Officer
Wonderful Group of Companies
Plot No. 1938 Mungwi Road
P.O Box 31211 Lusaka – Zambia

E-mail: email ;protected

Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

Coordinator – Human Resource (1 Position)

EMPLOYMENT OPPORTUNITY

Save the Children is the world’s leading independent organisation for children and has been operational in Zambia since the 1980s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, child poverty, nutrition and WASH.

Position : Coordinator-Human Resource (1 Position)

Duty Station : Lusaka

ROLE PURPOSE:

To work closely with the Human Resource Manager to support strategic Human Resource management, support development of related Human Resource policies, systems and structures and furnish advice. To provide Human Resource support to the Country Office while partnering with other departments to understand core business needs with regards to Human resource and be the focal point person for HR support whilst enhancing the achievement of Save the Children Zambia’s objectives.

To provide Human Resource support to the Country Office and be the point person for a HR support.

KEY AREAS OF ACCOUNTABILITY:

I. Coordinates recruitment, selection and placement process (Adverts, short-listing, arranging for interviews, interview selection, offers, placements by arranging for induction programs, etc.) in consultation with PMs/HODs; and supports adherence to SCI recruitment policies and procedures to ensure consistency with organization’s values. Advise employees on employment policy, benefits and compensation;

II. Interprets and supports implementation of the HR policies, systems and procedures, etc), supports handling of disciplinary cases (Investigates cases, takes corrective action for wrong behaviour, resolves disputes/grievances and complaints, etc); provides human resources business support to the managers and staff and ensures smooth running of the HR function within responsibility; assists managers, and other internal clients and users with the interpretation and practical application of HR methods, systems and policies;

III. Manages staff contracts (i.e. offer letters, transfers/relocations, contract renewals/terminations, etc) including preparations of staff contracts, and monitors contracts to ensure that end dates are reported in advance; works in collaboration with the HR and Administration Manager to ensure that employment contracts meet legal and policy requirements;

IV. Support the Develop to performance process for all staff members for the Field Offices and the Country Office;

V. Support staff training, monitors and records trainings undertaken by staff and promotes training feedback;

VI. Responsible for payroll administration by ensuring that documentations relating to all payroll input are well filed on a monthly basis, salaries, statutory obligations are prepared and processed in a timely manner;

VII. Preparation of terminal packages such as gratuities and leave days payments for leavers;

VIII. Coordinates HR /Staff wellness committee and ensures that monthly stand-up meetings are taking place and action points are being followed up; encourages staff representatives to hold consultative meetings with staff regularly;

IX. Coordinates insurance of staff medical, Group Life Assurance, Group Accident Policy and ensures value for money;

X. Ensure that staff benefits such as medical scheme and Group Life Assurance (GLA) are well managed to guarantee provision of good services to SCI staff members;

XI. Facilitates the provision of safe and secure working environment for the staff at the CO and field office; coordinates HR initiatives such as staff wellness activities, etc in the CO, and suggests new and innovative ways of how the initiatives should continuously be improved; investigates problems and issues and works in partnership with others to come up with solutions and transfer knowledge;

XII. Demonstrates on-going proficiency in the human resources specialty through continuous learning and provision of reliable output; maintains a “best practices” mind set and looks for opportunities to implement improvements in the area of human resources management;

XIII. Responsible for monthly downloading of timesheets from the UNIT4 Agresso effort reporting system and share with the focal point person at Save the Children US for onward submission to Abt Associates under the Systems for Better Health project;

XIV. Performs any other duties as assigned by the supervisor.

(adsbygoogle = window.adsbygoogle || []).push({});

QUALIFICATIONS AND EXPERIENCE

Degree in Human Resource Management or relevant field with 4 years demonstrated experience in similar position;Must be a paid up member of the Zambia Institute of Human Resource Management (ZIHRM);Experience with any payroll software a must requirement;International NGO work experience a must requirement;Ability to maintain confidentiality;Excellent interpersonal relationship skills;Must have a mature and honest disposition;Team player;Sober mind;Computer literate.

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holders to have regular contact with or access to children or young people. In this regard, the job holder should be in a position to work and uphold the interest of Children and uphold the organization’s Child Safeguarding policy.

How to Apply:

Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Human Resource and Administration Manager at email ;protected Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES

The closing date for receipt of applications is 28th May 2018 at 17 00 hours. Only short listed candidates will be contacted.

USHHD Consultancy service for Legal Scan in Urban Sanitation

BACKGROUND

The Urban Sanitation & Hygiene for Health and Development (USHHD) Project of the WASH SDG Programme aims to sustainably improve access to and use of sanitation services and improve hygiene behaviours in the coming five years (2017-2022). It is built on three core strategic objectives, namely (1) increasing demand for improved WASH facilities and practices, (2) improving the quality of service provision and by (3) improving governance of the sector. The programme will contribute to achieving access to safely managed sanitation and improved hygiene behaviour for 210,000 and 260,000 people respectively in peri-urban/urban areas of Kabwe, Kasama, Mbala, Mpulungu and Nakonde. It is a multi-country programme that works with Chambeshi and Lukanga Water and Sewerage Companies as well as the respective Local Authorities to develop inclusive, safe and sustainable city-wide sanitation services.
The USHHD Projects seeks a Consultant to undertake a legal scan for urban sanitation and hygiene in Zambia. It is noted that legal arrangements for sanitation and hygiene could be complex, and not always easily found. They could also be often scattered across a range of different sectors: health, housing, environment, water etc. The legal arrangements could be at various level – national, provincial, municipal /district and even village level. The arrangements at various levels may not speak to each other and may even be contradictory. It is important to consider all relevant legal arrangements in the legal scan. This may include legal arrangements that are not generally known or applied, as some of these can be used to advocate for a change in practice.

PURPOSE AND AIMS

Aim: To have an overview of legal arrangements that influence a safe and sustainable sanitation (on-site and offsite along the sanitation value chain ) and hygiene services in Zambia.

Specific Objectives:

To undertake a legal review to

Help the USHHD Project have an overview of how these arrangements influence a safe and sustainable sanitation (on-site and offsite along the sanitation value chain) and hygiene services in Zambiaenable identification of existing legal arrangements that could be used to drive changeidentify gaps that could be limiting the use and broader application of the legal arrangements.Identify issues for which good legislation exists but is unknown or unused, and issues that urgently require improved legislation or action.

Process

It is noted that the amount of legal information can be overwhelming hence need to maintain focus on the purpose of the review, and to work in a systematic way for each step. The following 4 main Steps are proposed to be undertaken by the Consultant as the minimum for the legal review:

A. Gather related legal documents.

Check legislation and regulation of health, environment, waste, urbanization, housing, governance, decentralization, finance. While searching for relevant documents, and consider:The hierarchy of legal documents: It is important to include reference to the higher level documents that policies, plans and strategies sit under, to understand their context (i.e. Environmental law, Building law) and legal obligationAdopt a systems perspective of urban sanitation and hygiene: Include documents from the fields/sector that address the systems perspective including disease pathways (e.g. Water Quality, Water Resources, Environment, Health, Pollution); sanitation service chain (e.g. Housing and Building codes, planning/building permits, design and discharge standards, solid waste, agriculture/reuse); full service lifecycle (e.g. national planning and budgets, asset ownership, operation and maintenance responsibility and budget, involvement of private sector).Human Rights perspective: Assess the status of the Human Right to Sanitation within national legislation and the constitution, and clarity of responsibilities of specified institutions charged with addressing sanitation needs of all population target groups

The following tools could be used in the search of legal documents:

Consulting with key informantsSearch for existing legal reviewsReview government agency websites and review hard copy information pamphlets or reports may also include this information when not available online.

B. Identify relevant excerpts and manage information.

Identify and manage the relevant information through proper referencing system right from the start. It is suggested that the relevant paragraphs be copied including the exact texts rather than a summary. The context from which the paragraph has been extracted should be mentioned. Note that the reflections should be kept separate, ensuring a clear distinction between the text of the legal documents and the Consultant’s interpretation of what this means.

C. Organise the information.

The gathered information could be organized in the following ways that relate to the different objectives of urban sanitation (on-site and offsite along the sanitation value chain) and hygiene:

i. Roles and responsibilities of different levels of government
ii. Map information against the sanitation service chain to understand with whom to engage and show practical gaps in the legislation
iii. Consolidate the information on equity of access to sanitation services by addressing how the Human Rights to Water and Sanitation are reflected in the Constitution or lower level legal documents and specific guidance, what are the targets and timelines defined and who is responsible in Government? How is it monitored and how the conditions for progressive realization are improved?

D. Reflect on what this information means

The reflection and analysis can be done by following questions such as:

Which objectives are pursued in urban sanitation (on-site and offsite) and hygiene?Which sanitation technology?What type of settlement?

The answers will highlight roles and responsibilities, priorities and gaps.

The stated objectives of legislation, and focus, will help to understand why certain aspects were included and others excluded in lower level legal documents and plans. The alignment of lower level legislation and plans with the stated objectives and goals can be analyzed. A disconnect can provide opportunities for action. It is expected that the reflection process could provide determination for the following action points:

Issues for which there is good legislation but this is unknownIssues for which there is good legislation but this is not usedIssues that urgently require better / clearer legislation. Note that not all issues require new legislation but simpler options for addressing these issues through local regulations can be found.

DURATION AND WORK PLAN

The legal review should be done in a period of twenty (30) days. The Consultant is obliged to come up with a workplan.

DELIVERABLES

Deliverable 1: Successful completion of a report on collating legal documents with the relevant excerpts identified and managed
Deliverable 2: Successful completion of a report outlining the organisation of the information and reflection on its implication.
Deliverable 3: Successfully completion of the full Legal Scan review report (including conclusions and recommendations) together with presentation to SNV and partners)

CONSULTANT PROFILE

Proven track record of carrying Legal scans particularly in urban sanitation and hygieneSolid experience in designing and carrying out key informant interviews and Focus Group DiscussionsGood understanding of urban sanitation & hygiene issues an advantageExperience of data collection and data analysisProficiency in EnglishSelf-motivated and able to work independentlyAbility to travel to engage key stakeholders such as Ministry of Water Development, Sanitation and Environmental Protection, Ministry of Health, Ministry of Local Government, National Water and Sanitation Company, and other key actors such GIZ, WSUP and WASAZA.

Submission of proposal:

All submissions should be sent via:

  1. Email to: email ;protected and email ;protected the subject line should read ” USHHD Consultancy Service for Legal Scan in Urban Sanitation”
  2. Postal: Procurement Office, SNV Netherlands Development Organisation
  3. Nkanchibaya Road, Rhodes Park, Lusaka, Zambia

Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

Submissions are to be made available to SNV no later than 14th May 2018.

Specialist: Human Capital Reporting & Employee Relations

Job Title: Specialist: Human Capital Reporting & Employee Relations

Key Responsibilities

Develop actionable, proactive metrics that drive forecasting capabilities and strategic objectivesPerform analysis of relevant HR metrics and uncover trends in the dataDevelop, maintain and continuously improve reporting processes for the HR communityParticipate in initiatives to create and enhance awareness and capability amongst line managersParticipate effectively in negotiations with the Union of Communication WorkersManage disciplinary cases, liaising and advising client managers and administers staff grievancesProvide employee relations support to labor relations issuesReview and maintain HR policies and liaise on all key HR audit issuesProvide and analyze input into the HR Operating Expenditure

Candidate Requirements

Bachelors Degree in HR or Business Administration and post-graduate qualification in Human Resource ManagementMember of the Zambia Institute of Human Resources Management (ZIHRM)Minimum of 5 years experience in HR, experience in telecommunications environment desirableExperience of at least 2 years of working in remuneration administration or on working with an HR information system

Applications should be e-mailed to email ;protected

Please indicate the job title in the subject of your e-mail and use your full name and the job title you applying for as the filename of your application. Application should consist of your letter and CV only, in a single document. Hand delivered or posted applications will not be accepted and closing date for accepting an application is 09/05/2018. Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

Note that only shortlisted candidates will be contacted.

Finance Coordinator

EMPLOYMENT OPPORTUNITIES

Save the Children is the world’s leading independent organisation for children and has been operational in Zambia since the 1980s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, child poverty, nutrition and WASH.

Position : Finance Coordinator (1 position)
Duty Station : Lusaka

ROLE PURPOSE: Finance Coordinator is responsible for day to day management of Finance unit. He/She ensures all payments are checked based on SCI guidelines, payments are processed and recorded to the financial systems on a timely fashion. In addition, the responsibility also includes review and sign off monthly payroll, severance accruals, clearance of all outstanding balance sheets accounts, lead on month end and year end processes.

KEY AREAS OF ACCOUNTABILITY:

As a member of Finance Team, contribute to:

Responsible for the oversight of day-to-day management of Lusaka Finance unit.Ensure all processed payments are properly reviewed, properly supported and complete, accurately coded, dually approved and timely processed.Liaise with the budget holders on exceptional cases, understand the engagements and provide necessary guidelines/solutions to both program and finance staff on actions need to be taken to mitigate the potential risks. Recommend change in the process if such a need arises.Review and sign off on the accurateness of the vouchers as well as the bank checks before the payments.Oversee the process of bank book maintenance and bank balance reconciliation.Oversee the voucher posting processes to ensure all vouchers are recorded and posted to the system on a daily basis.Review bank reconciliations on accurateness and correctness to ensure all the payments in the bank statements are accounted for.Maintain a bank signatory list and make sure it is updated on a monthly basis or whenever a need arisesEnsure cash books are maintained and cash reconciliation is done on a daily basis.Responsible for ensuring all program/admin advances taken by staff are settled on a timely fashion.Review and sign off on monthly payroll for SCI staff including calculation and payments of Income Tax as well as Social Security.Review and sign off on periodic severance, calculation as well as allocationRegularly review trail balance and clarify the reason for the variancesLead on timely review and clearance of balance sheets account to ensure timely accruals, amortization and clearance of assets and liability accounts, including account 2031.Lead on month end processes and draft Monthly financial report.Lead year end as well as grant specific audits audit engagements. Ensure the process is timely scheduled and complete on a timely fashion. Work closely with Finance Manager to address the findings.Ensure all finance documents are properly and orderly maintained.Review transactions booked on pool funding sources on accurateness and correctnessProvide technical support and assistance to Budget Holders on budget/expenditure related issues.Capacity Building for Finance and None Finance staffResponsible for preparing the development plan and setting objectives of the staff within the unit.Monitoring the ongoing performance, providing a feedback as well as capacity building of the staff in the unitAny other related tasks as requested by Supervisor.

Emergency Preparedness and Response

In case of emergency, contribute to finance services.

QUALIFICATIONS AND EXPERIENCE

College graduates/studies related to Accounting, finance, and/or audit,Recommended 6+ years of relevant work experience as an accountant, audit, etc.Must be a member of Zambia Institute of Chartered Accountants (ZICA),Proven experience managing the team,Excellent organizational & communications skills,Ability to work independently while keeping a supervisor updated,Good proficiency in spoken and written English,Excellent computer skills especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software is preferred. Knowledge of Agresso would be an advantage,Flexible attitude and willingness to work extra hours to get the job done. ,Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches.

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holders to have regular contact with or access to children or young people. In this regard, the job holder should be in a position to work and uphold the interest of Children and uphold the organization’s Child Safeguarding policy.

How to Apply:

Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Human Resources and Administration Manager at email ;protected . PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES. Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

The closing date for receipt of applications is 3rd May 2018. Only short listed candidates will be notified. Save the children being a Child Safeguarding organisation reserves the right to check (through references) that candidates being considered are suitable to work with Children.

Finance & Administration Officer x1

EMPLOYMENT OPPORTUNITIES

Save the Children is the world’s leading independent organisation for children and has been operational in Zambia since the 1980s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, child poverty, nutrition and WASH. In total, we employ around 150 staff in Zambia and had an operating annual budget in 2017 of approximately US$12million.

Position : Finance & Administration Officer (1 position)

Duty Station : Nchelenge

ROLE PURPOSE:

Assist in the monitoring, reporting and maintenance of the Nchelenge Office Finances, Administration and logistics.

KEY AREAS OF ACCOUNTABILITY:

Cash Management

Timely and accurate preparation of cash and cheque payments including based on the approved payment vouchers.Careful and efficient handling of SC petty cash and cash instruments at the Nchelenge Sub OfficeMaintain, keep, and reconcile cash in hand on daily basis with the cash booksEnsuring efficient and effective operation of the different bank accounts so that they are not overdrawn at any time.Review all expenditures supporting documentation request missing documents, authorisation as per SOD and receipts for accuracy, completeness and correctness of codes before preparing payment vouchers and issuing out cash and or cheques and receipts.Receiving working and other advances refunds from staff and other third parties and timely issuing cash receipts to the payer.Maintaining cash in hand insurance throughout the year as a safety measure and ensuring other controls in place for safeguarding of cash in hand e.g. use of dual key safe etcMaintain a system to track financial commitments and outstanding contract amounts by staff and third parties transacting with SC and ensure that they are diligently executed when due.

Bank Management

Collect bank statements from the bank on regular basis and sequentially file them.Represent SC as a banking agent and ensure the safety of cash in transit and proper recording of cash withdrawn from the bank.Keeping track of funds available in the country to ensure smooth cash flow for programme operations.Provide information to Finance Officer for preparation of cash forecast to request funds from HO.

Finance & Non Finance Documents Archiving

Providing audit selections and responding to audit queries pertaining to cash and bank payments as well as temporary business advances and receipts.Issuing and liquidating temporary business advancesCommunication with suppliers to respond to their queries and reconcile their accounts.Maintain voucher serial number control registerProper and chronological filing of transaction vouchers and supporting documents for ease of storage and retrieval.Participating in timely posting of transactions in Agresso from time to time as may be called upon.

Administration & Logistics:

Responsible for updating and reconciling staff’s annual leave days and report the Country Office on a regular basis.Following up and updating timesheets from staff in the sub office on a monthly basis.Keep proper records of all human resource documents.Support performance management process for the Office.Provide necessary information for payroll input on a monthly basis.Provide information to HR the leave, performance reviews and other information for compilation of Withholding tax returns.Responsible to pay office rentals, utilities, communication and other bills on time.Ensure that all purchase requests for goods and services are processed in a timely mannerResponsible for all front office dutiesEnsure that office has adequate office requisites and that the stores is well maintainedEnsure all office assets and goods are regularly updated in the inventory management and that items are in good working orderEnsure that the Nchelenge office has an efficient and systematic filing system of all documents as per SCI guidelinesTo be responsible for the office petty cash and disbursement thereof.Ensure that all assets such as vehicles are in good running order. Also to ensure that the office premises are well maintained and fully functional.Responsible for other administration duties to run office smoothly.Any other duties as assigned by the line manager.

QUALIFICATIONS AND EXPERIENCE

Minimum of Diploma in accounting or business administration,At least 3 years’ experience in accounting field, preferably with an NGO,High level of initiative, ability to work independently with minimal supervision,Good interpersonal and communication skills,Excellent Team working spirit,Good computer skills on Microsoft excel ,Good accounting and finance management skills with knowledge of computer Accounting packages and understanding of basic accounting concepts,Self-motivated, flexible with demonstrated ability to meet set deadlines and high good integrity.

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holders to have regular contact with or access to children or young people. In this regard, the job holder should be in a position to work and uphold the interest of Children and uphold the organization’s Child Safeguarding policy.

How to Apply:

Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Director Human Resources at email ;protected . PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES. Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

The closing date for receipt of applications is 2nd May 2018. Only short listed candidates will be notified. Save the children being a Child Safeguarding organisation reserves the right to check (through references) that candidates being considered are suitable to work with Children.