Technician Machinist

The Copperbelt Energy Corporation PLC (CEC) is an independent power transmission and distribution Company with interests in closely linked businesses in Zambia and the African region.

CEC invites applications from suitably qualified, innovative and dynamic individuals to take up the position of Technician Machinist based at our Head Office in Kitwe and reporting to the Supervisor – Mechanical Workshops.

Job Purpose
To manufacture equipment components accurately and timely in order to minimise maintenance downtime and reduce procurement costs.

Key Accountabilities

Manufacture required equipment components in required time using machines to facilitate maintenance work;Undertake skimming and shaping duties on mechanical components to accurately shape the component to the required specification;Ensure that drilling, milling and slotting tasks on components are accurately accomplished to meet required specifications;Carry out required modifications on mechanical system components to improve existing system equipment performance;Engrave tugs for proper identification of equipment within the system;Keep records to assist in work scheduling and costing purpose;Carry out machining activities in the most effective and efficient manner to ensure that same are performed right the first time;Undertake any other job that may be assigned to him from time to time in compliance with company programmes of multi-skilling;Undertake and complete given assignment within allocated time frame to avoid unnecessary overtime;Ensure that all company resources under the section are used solely for company purposes and that there is no misuse of assets such as vehicles, tools etc.

Qualifications and Experience

Grade 12 full CertificateCraft Certificate-Machinist2 years working experienceEIZ membership

Applications

If you are keen on the above position, kindly email your application to email ;protected Please indicate the job title in the subject line of your e-mail and use your full name and the job you are applying for as the filename of your application (e.g., Dexter Mwewa_Technician – Machinist). The application should consist of your letter and CV only, in a single document. Hardcopy applications will not be accepted.

The closing date is 23 May 2018

Lab Mentors

Background

American International Health Alliance (AIHA) is recruiting for Lab mentors for Lusaka, Southern, Western and Eastern Province.  AIHA is an international nonprofit that advances global health through locally driven, locally owned, and locally sustainable interventions in health systems strengthening (HSS) and human resources for health (HRH).

Job Description

A mentor will have 8 or more assigned laboratories that are part of the Ministry of Health (MOH) laboratory system in a province and the mentor must be capable to work full days at the assigned laboratories to support delivery of quality Viral Load Services and foster linkage with health facilities that collect and refer specimens for viral load testing.

Responsibilities

Evaluates viral load laboratory operations and develops with laboratory supervisors and staff a formal action plan for improvement based on a baseline assessment using the SLIPTA Checklist, which includes responsibilities, objectives, timelines, outcome measures and resources and reviews the plan with MOH and CDC.Contributes towards training especially in the area of quality management systems (QMS) in line with ISO 15189 standards and also in viral load testing especially using Roche COBAS instruments.Continually monitors viral load testing services and provides technical and management advice and support as needed to assure quality and capacity of testing services meets testing services demand.Encourages strategic thinking, coaches efforts in operational and budget planning, promotes professionalism and connects the laboratory and its staff to external opportunities for interaction with laboratory professionals and participation in laboratory science meetings and presentations.Support the laboratory management and staff to effectively develop and sustain quality laboratory viral load testing services.Provide support on specimen management cascade (collection, packaging, transport and results transmission between the collecting facilities and testing laboratories.Participate in performing routine laboratory testing and other tasks agreed upon with the laboratory manager and APHL Zambia.Work with the laboratory leadership to track viral load testing performance indicators and meet reporting requirements through the MOH reporting cascade

Knowledge, Skills and Abilities

Knowledge, skills and abilities in the practice and management of medical laboratory diagnostics including clinical chemistry and hematology, microbiology, immunology, molecular diagnostics and in developing and implementing a quality management system.Ability in laboratory investigative techniques, quality control and quality assurance in a laboratory setting.Good writing skills for preparation of assessment reports and proceduresGood communication skills and ability to use Microsoft Office softwareExperience in and ability to teach, train and coach staff in medical laboratory diagnostics and professional behaviors.Ability to act patiently when mistakes are made and understand differences in individual competencies, but not compromise the goals and objectives of continuous improvement keeping the laboratory on course to achievement on the agreed timeline.Ability to work on assignments in laboratories that may be beyond commuting distance from home.

Requirements

Minimum Requirements for this position include the following:

A degree in Biomedical Sciences.Six years plus experience in clinical diagnostic testing including two years supervisory experience in a clinical diagnostic laboratoryValid practicing license from HPCZ and member of the Biomedical Society of ZambiaMentorship experience is an added advantage

How to apply

Send your application Letter and CV to the undersigned: Clearly indicate the province of your preference in the subject line and use your full name as the file name for your application.

Only shortlisted candidates will be contacted. Interested candidates should submit applications by email to email ;protected later than Thursday 24th May 2018.

UN Coordination Specialist

Background

Under the direct supervision of the UN Resident Coordinator (RC), the UN Coordination Specialist supports the UN coordination mandate in order to achieve a coherent and effective UN response to Zambia’s Development agenda. The UN Coordination Specialist supports the development of common UN strategies and contributes towards a coherent implementation of the Zambia-UN Sustainable Development Partnership Framework 2016-2021 (Partnership Framework).

The UN Coordination Specialist works in close collaboration with the UN Resident Coordinator, UN Country Team members, UN Results Groups, the Regional Directors Team, UN Development Operations Coordination Office in New York, Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society, ensuring successful and transparent coordination of UN activities.

Duties and Responsibilities

Provides policy guidance and support to RC based on analysis of development and political trends and their possible impact on UN work, focusing on the achievement of the following results:

Through analysis and research of political, social and economic situation in country, advise RC on developments having consequences for UN agencies’ work and priorities;Overall coordination of the process of continuously identifying, analyzing and prioritizing needs in Zambia in order to facilitate an appropriate, coherent programmatic response by UNCT, reflecting Partnership Framework priorities and SDGs;Facilitation of assessments and other analytical work to help determine UNCT strategy and priorities, reflecting the overall framework of Partnership Framework and SDGs;Advise on adjusting strategies and implementation modalities, cost-effective and efficient implementation of joint UN programmes, common services and other UN functions;Advise and facilitate the RC in defining the UN’s role, priorities and strategies and the various coordination mechanisms, including support to lead agencies of Results Groups and Inter-Agency Teams;Monitor relevant developments in the General Assembly, Security Council, and within the peace and security departments of the United Nations HQ;Preparation of social, economic, and political analyses and briefings to the RC;Preparation of updates for the UN Secretariat and other UN entities, as and when required by the RC;Provision of advice on social, economic, and political matters, as and when required by the RC.Ensures effective strategic communication and advocacy of UN programme results through theResults Groups focusing on the achievement of the following results:Ensure tracking of latest developments and issues on UN reform in the media, UN system and other partners that require attention and on which UN system should respondManagement of the UNCT’s media and communication strategies, through the UN Communications Group;Provide oversight and guidance to the preparation of speakers’ notes, talking points and speeches for major advocacy events of the Resident Coordinator system, in close consultation with the UNCT and partners.Ensures creation of strategic partnerships and implementation of the resource mobilization and investment strategy for Partnership Framework implementation focusing on achievement of the following results:Development of partnerships with International IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society;Compilation of donor information including substantive briefs on donor strategies and national development strategies, provision of advice to RC on ensuring synchronicity, alignment and complementarities between the strategies and UN activities;Monitoring and support to UNCT preparations for emergencies, crisis and post-crisis issues, roundtables and other key events in close consultation with appropriate counterparts in government, bilateral and multilateral partners.Oversees planning strategic engagement with non-resident UN agencies, focusing on achievement of the following results:Based on country assessment and needs, pinpoint areas and gaps where non-resident UN agencies (NRAs) could play a role;Establish links to non-resident agencies in technical areas not covered by the UNCT and facilitate inputs from NRAs to joint planning, and ensure that NRAs are informed and participating to UNCT initiatives.Ensures effective management of RCO and its staff focusing on the achievement of the following results:Oversee, manage and guide the work of the UN Resident Coordinator’s Office, a team of staff members working in inter-agency coordination, donor coordination, joint programming under the overall guidance of the RC;Guide staff in partnership building and strategic interaction with national partners, donor aid agencies, civil society and the private sector, adhering to UN principles and values;Coordination of RCO workflow, providing substantive/technical guidance to RCO staff as necessary;Serve as supervisor to RC Office staff, providing feedback and inputs to staff Results and Competency Assessments (RCAs) as required;Oversight and management of human resource and recruitment processes for RCO.

Competencies

Core

Innovation

Ability to make new and useful ideas work

Leadership

Ability to persuade others to followCommunication and Relationship Management

Ability to listen, adapt, persuade and transform

DeliveryAbility to get things done.

People Management

Ability to improve performance and satisfaction.Technical/Functional

Primary

Coordination Effectiveness

Ability to lead the design and implementation of UN programme activities, strengthening of strategic partnerships for Partnership Framework implementation;Ability to build and sustain effective partnerships with UN Agencies and main constituents, advocate effectively, communicate sensitively across different constituents.

Partnering and networking

Initiates and sustains relationships with key constituents;Builds and sustains effective partnerships with UN agencies;Advocates effectively, engaging others to take action in desired directions;Communicates sensitively and effectively across different constituencies;Seeks and applies knowledge information and best practices from within and outside the UN Country Team.

People Skills

Recognizes and responds appropriately to the ideas, interests and concerns of others;Builds trust and engenders morale by displaying open, transparent and credible behavior;Respects individual/ cultural differences;Utilizes diversity to foster teamwork;Ensures others’ understanding of, involvement in and adaptation to change processesProvides and responds constructively to feedback.

Management and Leadership

Produces quality outputs in a timely manner when assigned a given task;Analyses problems carefully and logically, leading to fact-based and practical recommendations;Has initiative and develops creative solutions to particularly challenging situations;Focuses on impact and result for the client;Leads teams effectively and possesses good conflict resolution skills;Executes responsibilities accordingly;Sound strategic planning expertise and familiarity with results-based management instruments and their application;Consistently approaches work with energy and a positive, constructive attitude;Remains calm, in control and good-humoured even under pressure;Demonstrates openness to change and ability to manage complexities;Dependable and reliable;Possesses sound political judgment and maturity, and keeps confidentiality.

Secondary

Knowledge Management

Ability to efficiently handle and share information and knowledge.

Required Skills and Experience

Education:

Master’s Degree in Social Sciences, Economics, International Relations, or related field.

Experience:

Minimum 7 years of post-qualification relevant experience at the national or international level in coordination, monitoring and reporting of activities and funding for results using an integrated outcome approach, including experience preferably from developing countries;Demonstrable experience in providing management advisory services, with hands-on experience strategic planning and programming processes, including design, monitoring and evaluation of development projects;Previous UN field and coordination experience will be considered an asset;In-depth knowledge of the UN system, UN reform and its operational mandates, would be an advantage;Familiarity with the human rights based approach to programming an advantage;Demonstrable experience establishing outreach and partnerships;Knowledge of humanitarian system is considered an asset.

Language Requirements:

English

Other:

Excellent skills in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Projects Officers

Copperbelt Development Foundation Limited

CAREER OPPORTUNITIES

The Copperbelt Development Foundation Limited (CDFL) a non-governmental organisation involved in social and economic development seeks the services of the following positions to be based at its Kitwe office. Reporting to the Foundation Manager, these positions will form part of the team for CDFL mandated to execute projects on behalf of the Board of Directors in the sectors of Education, Road Access, Water & Sanitation, Empowerment and Health. The positions are offered on three (03) year contracts subject to renewal depending on performance and funding to the organisation.

PROJECTS OFFICER – SOCIAL

DUTIES AND RESPONSIBILITIES

To supervise regular data collection through implementing partners and ensure quality of the data by random verifications and validationsTo record, manage and preserve monitoring and evaluation data in a safe and accessiblc wayTo analyse and discuss findings based on regular monitoring dataProvide Social support on M&E and evidence-based recommendations to the relevant Foundation Manager and Partners.Ensure that implementation of field activities adhcrcs to CDFL’s monitoring and evaluation systemSupport partners in conducting baseline surveys and Knowledge Attitude & Practice (KAP) surveysParticipate actively in project planning process and budgeting.Develop and manage the project life cycle processesSupport Projects Team in dealing with any other tasks as may be required.

QUALIFICATIONS

Grade 12 school certificateDegree in any social scicnce disciplineKnowledge and understanding of project monitoring and evaluationUnderstanding of the current M&E trends and especially M&E systems in development organisations,Understanding the use of MPMM or PRINCE2 methodologies of project planning.

EXPERIENCE

Minimum 3 years’ experience in monitoring and evaluation with at least 02 years with some Non govemmental organisalionExperience in monitoring and evaluating Community based projectsExperience of field data collection & report writingExperience in undertaking baseline surveys & use of Log Frame Approach (LFA) or similar approved methodology

KEY SKILLS

Analytical and rcscarch skillsGood command over report writing in EnglishGood interpersonal skillsValid drivers licenceExcellent computer knowledge with command on MS Excel among other packages ofMS OfficeKnowledge of operating standard office equipment.

PROJECTS OFFICER – TECHNICAL

DUTIES AND RESPONSIBILITIES

Prepare cost analysis based on the architectural drawings, engineenng estimates, matenals required and labour involved.To record, manage and preserve monitoring and evaluation data in a safe and accessible way.Prepare cost plans to enable design teams to produce practical designs for construction projects, which involve liaising with architects, engineers and subcontractors.Prepare tender and contract documents, including bills of quantities.Evaluate tenders from contractors and subcontractors and, where appropriate, negotiate with the contractors.Monitor and keep track of project progress and be responsible for the measurement and valuation of variations in the work dunng the contract, for agreement of intenm payments and the final account and work as part of a team to ensure that the requirements of the client are delivered.End to end project technical supervision in liaison with appointed Government representative.Monitor all commercial infonnalion in relation to project including labour, material and subcontractor cost forecasting thus ensuring budgets adhered to.Provide advice to project staff on commercial and contractual matters including reviewing and drafting of correspondences.Support Projects Team in dealing with any other tasks as may be required.

QUALIFICATIONS

Grade 12 school certificateUniversity Degree in Quantity Surveying/Building science disciplineMembership of professional body (EIZ or SIZ).

EXPERIENCE

Minimum 4 years’ of quantity surveying expenence with at least (two) 2 years with some Non governmental organisationTaking off and Setting up of bills of quantities and preambles for approvalsExecution and management of contracts within time, cost and allocation.Expeience of in preparation and reviewing of project payment certificates & supervision or construction projects.Hands-on experience in AutoCAD for drawings development.

KEY SKILLS

Very good numerical understanding & work independentlyGood intemersonal skills and command over report Wiiting in EnglishValid drivers licenceExcellent computer knowledge with command on MS Excel, AutoCAD among other packages of MS OfficeGood understanding and managing of contracts

APPLICATION METHODOLOGY

Interested, suitably qualified and experienced applicants should submit their application together with academic & professional qualifications, contact phone numbers, Email, detailed Curriculum Vitae with three contact references to:

The Foundation Manager, Copperbelt Development Foundation Limited, P.O. Box 20917, Kitwe. Or through electronic application Emailed to: email ;protected Envelop should clearly be marked “APPLICATION FOR EMPLOYMENT”.

CLOSING DATE FOR RECEIPT OF APPLICATION LETTERS IS FRIDAY, MAY 25th 2018.

Full confidentiality guaranteed. Please note that only shortlisted apphcants Will be responded to.

Parts Sales Support Representative

SANDVIK CENTRAL AFRICA seeks:

Parts Sales Support Representative

The role

You support Sandvik customers by actively promoting and selling Parts & Services, with a view to expand sales, and to support Sandvik’s customers in as many aftermarket businesses opportunities as possible.You know the ins and outs of underground mining and you know your market. With the technical insight to perceive what your customer needs, you are a confident and enthusiastic salesperson. You’re a team player, live and promote a culture of safety, and you thrive under pressure.

Key performance areas

As the Part, Sales, and Service Representative you will represent the product line in the Sales Area. This will be achieved through managing and supporting all direct business, as well as, dealers in regard to after-market sales and service and exploring new business opportunities. This role is product support focused and concentrates on providing guidance and advice on the implementation of support strategies for the product range to our direct businesses and end customers in the Sales Area and to help ensure the growth of our after-market business.

The Parts, Sales and Service Representative will:

Manage the forecasting process of area sales as well as integrate the tactical and operational horizons of company business plans.Work closely with the Key Account Manager and Customer Service Representatives to provide supply contracts, recommend spare parts, proposals, etc. to our business network and identify areas of opportunityAssist customers with finding new ways to expand our product base on key account visitsManage business portal and business warranty on a monthly basis to ensure all purchased inventory is moved to prospective direct businessAssist customers and end users in high profile demos and start ups

The Parts, Sales and Service Representative will be expected to be in the field visiting businesses up to 60% of the time.

Your profile

You possess an Associate’s Degree (or two-year college diploma) in engineering, technical or business field or equivalent experience, along with 5 years’ industry related experience. Familiarity with underground mining equipment is highly desirable. You have excellent communication (verbal and written) and interpersonal skills, along with a high level of professionalism, honesty, and integrity. You are resilient, love challenges, and thrive under pressure, with a strong sense of self-motivation and a passion to win.

The Parts, Sales and Service Representative should also possess:

Strong CRM and SalesforceStrong customer service focusA high level of computer literacy and proficiency in Microsoft Office, CRM tools, QlikViewAbility to assess and manage business riskA wide network of contacts within the industry

Location: Zambia – Centre

Who may apply

All applicants outside Central Africa must ensure that they are able to secure a work permit and permanent residence prior to applying for any advertised positions. Notice period on all positions is 1 month from date of resignation, unless otherwise agreed to by managers. In order to qualify for one of the vacancies advertised, employee needs to have completed at least one year service in their current role.

How to apply

To apply, please click on the ‘Apply Now’ button, or access the Sandvik website www.sandvik.com/career.

If you have any further queries, please contact us on +260 212 241 000.

Applications close: Thursday, 17 May 2018

Job Reference No. 358954

Sandvik is committed to representivity in the composition of its employees and the creation of job opportunities across all sectors of the Zambian population.

Finance and Admin Volunteer

Sani Foundation is seeking an unpaid volunteer to assist in Finance and Admin work for a minimum of three months in a full time capacity (08:00 – 17:00 Mon-Fri). We have lunch available at our office everyday and depending on where you live, we can provide you with transportation on our school bus to help reduce your personal cost of volunteering.

As we are looking to fill this position urgently, we are seeking candidates that are available to start immediately i.e. Monday 14th May 2018. Our offices are located in Ibex Hill, you can find us if you search for Sani Foundation on google maps.

To apply, please email application and CV to email ;protected Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

We look forward to hearing from you and hopefully seeing you on Monday

Data Entry Volunteer

Lubuto Library Partners is seeking for a Data Entry Clerk Volunteer!

What is Lubuto?

Lubuto Library Partners is an innovative development organization that builds the capacity of public libraries to create opportunities for equitable education and poverty reduction. Our mission is to empower African children and youth and help them develop the knowledge and skills to reconnect with their culture and community and participate fully in society.

Lubuto constructs enduring, indigenously-inspired open-access libraries stocked with comprehensive collections of well-chosen books and appropriate technology. These libraries are the center for Lubuto’s programs, which offer education, psychosocial support and self-expression through reading, music, art, drama, computers, mentoring and other activities.

We are looking for a Volunteer Data Entry Clerk to enter information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. Understanding of data confidentiality principles is compulsory.

Responsibilities

Transfer data from paper formats into computer files or database systems;Verify data by comparing it to source documents;Update existing data;Retrieve data from the database or electronic files as requested;Perform regular backups to ensure data preservation;Sort and organize paperwork after entering data to ensure it is not lost;

Requirements

Diploma or higher in any social science;Proven experience as data entry clerk;Excellent knowledge of Microsoft Office (MS Access, Word, Excel etc);Good command of English both oral and written and skills;Great attention to detail;

If interested, please send your application (CV and cover letter) to email ;protected and copy email ;protected closing date 04-May-2018. Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

Admininstrative Assistant

Administrative Assistant Job Profile (Part time role)

The Zambia Dairy Transformation Programme (ZDTP) is a five-year New Zealand funded programme which focuses on supporting smallholder dairy farmers to improve their productivity, milk quality and linkage to urban markets, driving the further commercialisation of the smallholder based Zambian dairy sector.
We currently have an opening for a part time Administrative Assistant to support the Administration and Finance Officer as well as the Programme Logistics Officer.

The role is part time (20 hours per week, exact hours to be agreed) with an initial contracting period of six Months and will be based at our ZDTP Offices in Sunningdale, Lusaka.

Job Purpose/Summary:

The Administrative Assistant will provide an important supportive role to the duties of the Administration and Finance Officer and the Programme Logistics Officer. S/He will be required to undertake a number of office support, clerical, and Accounting duties as instructed.

Specific duties

Effectively perform all of the following functions required to support the Administration office, including but not limited to:

  1. Preparation of cheques
  2. Preparation of Cash Payment Vouchers
  3. Initial checking and Verification of Authenticity of receipts submitted
  4. Checking of Submitted Acquittal forms
  5. Filing of Documents
  6. Following up on Monthly Timesheets from Staff
  7. Getting quotations
  8. Making utility bill payments, purchases and other payments as instructed
  9. Data entry using excel and inputting basic financial data into an online accounting package
  10. Support with other office tasks, such as photocopying, scanning, binding, laminating

Qualifications and Experience:

A Diploma of Business Management, or other relevant qualification from a reputable institution;Previous experience in an office environment using photocopiers, scanners, laminators, binders;Computer Literate and especially proficient in the use of Microsoft word and excelInitiative, attention to detail and known for wanting to do the best and provide practical solutions in difficult situations;Ability to be adaptable and willingness to learn;Strong focus in delivering quality outcomes;

Required Documents

  1. Updated CV – with three traceable references
  2. Cover Letter

Applications should be sent to email ;protected Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

Deadline for Applications is 4th May 2018.

NOTE: DO NOT SEND COPIES OF YOUR QUALIFICATIONS AT THIS STAGE

Finance & Administration Officer x1

EMPLOYMENT OPPORTUNITIES

Save the Children is the world’s leading independent organisation for children and has been operational in Zambia since the 1980s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, child poverty, nutrition and WASH. In total, we employ around 150 staff in Zambia and had an operating annual budget in 2017 of approximately US$12million.

Position : Finance & Administration Officer (1 position)

Duty Station : Nchelenge

ROLE PURPOSE:

Assist in the monitoring, reporting and maintenance of the Nchelenge Office Finances, Administration and logistics.

KEY AREAS OF ACCOUNTABILITY:

Cash Management

Timely and accurate preparation of cash and cheque payments including based on the approved payment vouchers.Careful and efficient handling of SC petty cash and cash instruments at the Nchelenge Sub OfficeMaintain, keep, and reconcile cash in hand on daily basis with the cash booksEnsuring efficient and effective operation of the different bank accounts so that they are not overdrawn at any time.Review all expenditures supporting documentation request missing documents, authorisation as per SOD and receipts for accuracy, completeness and correctness of codes before preparing payment vouchers and issuing out cash and or cheques and receipts.Receiving working and other advances refunds from staff and other third parties and timely issuing cash receipts to the payer.Maintaining cash in hand insurance throughout the year as a safety measure and ensuring other controls in place for safeguarding of cash in hand e.g. use of dual key safe etcMaintain a system to track financial commitments and outstanding contract amounts by staff and third parties transacting with SC and ensure that they are diligently executed when due.

Bank Management

Collect bank statements from the bank on regular basis and sequentially file them.Represent SC as a banking agent and ensure the safety of cash in transit and proper recording of cash withdrawn from the bank.Keeping track of funds available in the country to ensure smooth cash flow for programme operations.Provide information to Finance Officer for preparation of cash forecast to request funds from HO.

Finance & Non Finance Documents Archiving

Providing audit selections and responding to audit queries pertaining to cash and bank payments as well as temporary business advances and receipts.Issuing and liquidating temporary business advancesCommunication with suppliers to respond to their queries and reconcile their accounts.Maintain voucher serial number control registerProper and chronological filing of transaction vouchers and supporting documents for ease of storage and retrieval.Participating in timely posting of transactions in Agresso from time to time as may be called upon.

Administration & Logistics:

Responsible for updating and reconciling staff’s annual leave days and report the Country Office on a regular basis.Following up and updating timesheets from staff in the sub office on a monthly basis.Keep proper records of all human resource documents.Support performance management process for the Office.Provide necessary information for payroll input on a monthly basis.Provide information to HR the leave, performance reviews and other information for compilation of Withholding tax returns.Responsible to pay office rentals, utilities, communication and other bills on time.Ensure that all purchase requests for goods and services are processed in a timely mannerResponsible for all front office dutiesEnsure that office has adequate office requisites and that the stores is well maintainedEnsure all office assets and goods are regularly updated in the inventory management and that items are in good working orderEnsure that the Nchelenge office has an efficient and systematic filing system of all documents as per SCI guidelinesTo be responsible for the office petty cash and disbursement thereof.Ensure that all assets such as vehicles are in good running order. Also to ensure that the office premises are well maintained and fully functional.Responsible for other administration duties to run office smoothly.Any other duties as assigned by the line manager.

QUALIFICATIONS AND EXPERIENCE

Minimum of Diploma in accounting or business administration,At least 3 years’ experience in accounting field, preferably with an NGO,High level of initiative, ability to work independently with minimal supervision,Good interpersonal and communication skills,Excellent Team working spirit,Good computer skills on Microsoft excel ,Good accounting and finance management skills with knowledge of computer Accounting packages and understanding of basic accounting concepts,Self-motivated, flexible with demonstrated ability to meet set deadlines and high good integrity.

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holders to have regular contact with or access to children or young people. In this regard, the job holder should be in a position to work and uphold the interest of Children and uphold the organization’s Child Safeguarding policy.

How to Apply:

Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Director Human Resources at email ;protected . PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES. Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

The closing date for receipt of applications is 2nd May 2018. Only short listed candidates will be notified. Save the children being a Child Safeguarding organisation reserves the right to check (through references) that candidates being considered are suitable to work with Children.

Operations and Compliance Officer

Are you a perfectionist and a stickler for detail? Do you have what it takes to be the new Operations and Compliance Officer at Buttress Insurance Brokers?

To be based at our offices in Lusaka, the Operations and Compliance Officer will be responsible for the administration related to underwriting and claims operations including the implementation of set strategies and standards that ensure timely and accurate service delivery to our clients.

REQUIREMENTS

Minimum qualification: Full Grade 12 certificateBachelor’s Degree in Insurance/Finance/Banking is an advantageMinimum of 3 years relevant experience in the administration and underwriting of vehicle insuranceProficiency in MS Office, including Outlook, Word, Excel, and PowerPointFull English proficiency (written, spoken, listening)Strong numerical reasoning abilityMust be able to collect, evaluate and interpret data, in both statistical and narrative formShould be capable of preparing files and maintaining records and documentationStrong time management skillsGood interpersonal skillsProblem solving skillsA very high attention to detail, including accuracy in entering and verifying dataAbility to multitask and prioritise daily workloadFlexibility and adaptabilityThe ability to be proactive and take the initiativeTact, diplomacy, and discretionThe ability to work under pressure and to tight deadlinesThe ability to research, digest, analyse and present material clearly and concisely

ROLE AND RESPONSIBILITIES

Collect, understand, process, verify and prepare all documentation required for the underwriting process, including but not limited to application forms, installment plans, and all supporting documentation.Devising and maintaining relevant and effective document and filing systems.Adhere to the company’s standards and processes.Develop and utilise spreadsheets as required.Manage specialised financial information, reports, and/or forms dealing with fees, billing, and tracking of projects and expenses.Maintain professional relationships with service providers.Supportive tasks, including conducting research and presenting findings as well as working on specific projects where required.Other related duties as may be required from time to time.

Send your CV and cover letter to us at email ;protected if you meet the requirements. Successful candidates will be invited for an interview and will be required to present proof of their qualifications. Should you not receive a response within two weeks please consider your application as unsuccessful. Please ensure that you mention www.zambia.jobsportal-career.com as the source of this job advertisement.

Closing date for applications: 3 May 2018.