UN Coordination Specialist

Background

Under the direct supervision of the UN Resident Coordinator (RC), the UN Coordination Specialist supports the UN coordination mandate in order to achieve a coherent and effective UN response to Zambia’s Development agenda. The UN Coordination Specialist supports the development of common UN strategies and contributes towards a coherent implementation of the Zambia-UN Sustainable Development Partnership Framework 2016-2021 (Partnership Framework).

The UN Coordination Specialist works in close collaboration with the UN Resident Coordinator, UN Country Team members, UN Results Groups, the Regional Directors Team, UN Development Operations Coordination Office in New York, Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society, ensuring successful and transparent coordination of UN activities.

Duties and Responsibilities

Provides policy guidance and support to RC based on analysis of development and political trends and their possible impact on UN work, focusing on the achievement of the following results:

Through analysis and research of political, social and economic situation in country, advise RC on developments having consequences for UN agencies’ work and priorities;Overall coordination of the process of continuously identifying, analyzing and prioritizing needs in Zambia in order to facilitate an appropriate, coherent programmatic response by UNCT, reflecting Partnership Framework priorities and SDGs;Facilitation of assessments and other analytical work to help determine UNCT strategy and priorities, reflecting the overall framework of Partnership Framework and SDGs;Advise on adjusting strategies and implementation modalities, cost-effective and efficient implementation of joint UN programmes, common services and other UN functions;Advise and facilitate the RC in defining the UN’s role, priorities and strategies and the various coordination mechanisms, including support to lead agencies of Results Groups and Inter-Agency Teams;Monitor relevant developments in the General Assembly, Security Council, and within the peace and security departments of the United Nations HQ;Preparation of social, economic, and political analyses and briefings to the RC;Preparation of updates for the UN Secretariat and other UN entities, as and when required by the RC;Provision of advice on social, economic, and political matters, as and when required by the RC.Ensures effective strategic communication and advocacy of UN programme results through theResults Groups focusing on the achievement of the following results:Ensure tracking of latest developments and issues on UN reform in the media, UN system and other partners that require attention and on which UN system should respondManagement of the UNCT’s media and communication strategies, through the UN Communications Group;Provide oversight and guidance to the preparation of speakers’ notes, talking points and speeches for major advocacy events of the Resident Coordinator system, in close consultation with the UNCT and partners.Ensures creation of strategic partnerships and implementation of the resource mobilization and investment strategy for Partnership Framework implementation focusing on achievement of the following results:Development of partnerships with International IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society;Compilation of donor information including substantive briefs on donor strategies and national development strategies, provision of advice to RC on ensuring synchronicity, alignment and complementarities between the strategies and UN activities;Monitoring and support to UNCT preparations for emergencies, crisis and post-crisis issues, roundtables and other key events in close consultation with appropriate counterparts in government, bilateral and multilateral partners.Oversees planning strategic engagement with non-resident UN agencies, focusing on achievement of the following results:Based on country assessment and needs, pinpoint areas and gaps where non-resident UN agencies (NRAs) could play a role;Establish links to non-resident agencies in technical areas not covered by the UNCT and facilitate inputs from NRAs to joint planning, and ensure that NRAs are informed and participating to UNCT initiatives.Ensures effective management of RCO and its staff focusing on the achievement of the following results:Oversee, manage and guide the work of the UN Resident Coordinator’s Office, a team of staff members working in inter-agency coordination, donor coordination, joint programming under the overall guidance of the RC;Guide staff in partnership building and strategic interaction with national partners, donor aid agencies, civil society and the private sector, adhering to UN principles and values;Coordination of RCO workflow, providing substantive/technical guidance to RCO staff as necessary;Serve as supervisor to RC Office staff, providing feedback and inputs to staff Results and Competency Assessments (RCAs) as required;Oversight and management of human resource and recruitment processes for RCO.

Competencies

Core

Innovation

Ability to make new and useful ideas work

Leadership

Ability to persuade others to followCommunication and Relationship Management

Ability to listen, adapt, persuade and transform

DeliveryAbility to get things done.

People Management

Ability to improve performance and satisfaction.Technical/Functional

Primary

Coordination Effectiveness

Ability to lead the design and implementation of UN programme activities, strengthening of strategic partnerships for Partnership Framework implementation;Ability to build and sustain effective partnerships with UN Agencies and main constituents, advocate effectively, communicate sensitively across different constituents.

Partnering and networking

Initiates and sustains relationships with key constituents;Builds and sustains effective partnerships with UN agencies;Advocates effectively, engaging others to take action in desired directions;Communicates sensitively and effectively across different constituencies;Seeks and applies knowledge information and best practices from within and outside the UN Country Team.

People Skills

Recognizes and responds appropriately to the ideas, interests and concerns of others;Builds trust and engenders morale by displaying open, transparent and credible behavior;Respects individual/ cultural differences;Utilizes diversity to foster teamwork;Ensures others’ understanding of, involvement in and adaptation to change processesProvides and responds constructively to feedback.

Management and Leadership

Produces quality outputs in a timely manner when assigned a given task;Analyses problems carefully and logically, leading to fact-based and practical recommendations;Has initiative and develops creative solutions to particularly challenging situations;Focuses on impact and result for the client;Leads teams effectively and possesses good conflict resolution skills;Executes responsibilities accordingly;Sound strategic planning expertise and familiarity with results-based management instruments and their application;Consistently approaches work with energy and a positive, constructive attitude;Remains calm, in control and good-humoured even under pressure;Demonstrates openness to change and ability to manage complexities;Dependable and reliable;Possesses sound political judgment and maturity, and keeps confidentiality.

Secondary

Knowledge Management

Ability to efficiently handle and share information and knowledge.

Required Skills and Experience

Education:

Master’s Degree in Social Sciences, Economics, International Relations, or related field.

Experience:

Minimum 7 years of post-qualification relevant experience at the national or international level in coordination, monitoring and reporting of activities and funding for results using an integrated outcome approach, including experience preferably from developing countries;Demonstrable experience in providing management advisory services, with hands-on experience strategic planning and programming processes, including design, monitoring and evaluation of development projects;Previous UN field and coordination experience will be considered an asset;In-depth knowledge of the UN system, UN reform and its operational mandates, would be an advantage;Familiarity with the human rights based approach to programming an advantage;Demonstrable experience establishing outreach and partnerships;Knowledge of humanitarian system is considered an asset.

Language Requirements:

English

Other:

Excellent skills in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Marketing and Communications Manager

Marketing and Communications Manager

Population Media Center (PMC) is a nonprofit, international organization, which strives to improve the health and well-being of people around the world using entertainment-education strategies. Founded in 1998, PMC has 19 years of field experience in social behavior change communication, impacting more than 50 countries around the world.

PMC seeks applications from suitably qualified and experienced persons to fill the position of Marketing and Communications Manager.

Responsibilities

Reporting to the PMC Resident Representative – Zambia, the Marketing & Communications Manager is responsible for the development and implementation of cohesive marketing strategies that grow audience share, funding, and advance PMC’s brand and mission. She/he will work closely with the Resident Representative, Deputy Representative, and Creative Teams, as well as working closely with the Director of Marketing & Communications at PMC-Headquarters to:

1. Increase audience share and drive public demand for PMC entertainment

The Marketing & Communications Manager  develops and implements promotional plans for PMC’s dramas and other activities, working closely with media outlets, PMC formative research, the PMC Resident Representative, and PMC creative teams. S/he develops a timeline of activities that outline deliverables with clear objectives and budgets. S/he is responsible for implementation and evaluation of those deliverables.

In harmony with other strategic planning, develop and implement promotion plans for PMC’s dramas and other in-country activities; monitor and evaluate according to goals, timelines, and budgetConceptualize and create dynamic messages, activities, and materials for a variety of audiencesResearch, write, and design print and digital materials, including presentations or talking points, brochures, posters, websites, billboards, promotional packets, etc.Work closely with Creative, Research, and Leadership on specific and overall initiativesWork closely with PMC-Headquarters Director of Marketing and Communications to ensure all marketing and communications activities are aligned with mission and vision and to provide stories from the field for Headquarters’ activitiesDocument, photograph, and videotape events, listeners, production, etc.Maintain social media accountsDevelop and align marketing budgets in collaboration with financial officerDevelop media contacts; write and distribute press releases; participate in interviews and speaking events; assist appropriate PMC personnel for speaking eventsKeep abreast of advances in marketing and communications strategy and technology

2. Drive demand and increase funding for PMC interventions on social and environmental issues

The Marketing & Communications Manager develops and grows relationships with current and prospective funders and partners, ranging from government entities to health facilities to UN agencies to NGOs, working closely with the Resident Representative, Monitoring and Evaluation Officer, and external entities. He/She is responsible for continually finding and creating multi-media stories of PMC’s impact, documenting impact on individual listeners’, partners (such as clinic attendance or attitudes of clients), and popular opinion.

Ensure in-country team understands PMC’s brand, audiences, value proposition, and marketing and communication objectives and activitiesTrack and categorize efforts; regularly send updates and materials to headquartersAssist the Resident Representative to prepare reports on promotional activities to submit to PMC headquarters, government counterparts, donors and project partners, as neededKeep abreast of social and behavior change communications, international development, PMC’s social issues, and private and public funding sectors

3. Manage the PMC brand to control how it’s perceived in the market

The Marketing & Communications Manager develops and advances PMC’s brand and mission by continually learning about PMC’s audiences, understanding how PMC is perceived in the market, and protecting the integrity of PMC’s products — by working with PMC staff internally to understand and articulate PMC and its value proposition, ensuring PMC’s marketing promises match deliverables, and ensuring visual and verbal consistency across all materials and presentations.

Oversee PMC’s brand to ensure PMC’s image and value proposition across all materials and presentations

QUALIFICATIONS and EXPERIENCE

A minimum of a bachelor’s degree in marketing, communications, CIM Professional Postgraduate Diploma or Social Behavior Change advanced qualificationA minimum of 5 years’ experience in the design, management, and implementation of marketing and communications strategyStrong organizational and personnel skills, and the ability to meet deadlinesExcellent writing and oral communication skillsStrong knowledge of graphic design preferredStrong BRAND management backgroundStrong knowledge of Adobe Creative Cloud and MS Office preferredStrong knowledge of website architecture and content strategy preferredKnowledge of HTML, CSS, and experience with Word Press preferredProficiency in English preferredExperience in managing donor funded communication activities is added advantageMember of the Zambia Institute of Marketing

To apply, submit via email a cover letter and CV to email ;protected
Applications due by Wednesday 4th April 2018 5pm. Please ensure that you mention www.gozambia.com  as the source of this job advertisement when applying for this role. To learn more about PMC, visit www.populationmedia.org.

General Maintenance Officer

Mulungushi University invites applications letters from qualified and sufficiently motivated members of the public to fill the following vacancies:

1.0 GENERAL MAINTENANCE OFFICER (01)

Job Purpose:

To ensure that the University infrastructure is in a good state of repair and suitable condition all the times.

Principal Accountabilities:-

To carry out routine checks and visual inspection of building infrastructure, installation and fittings to ensure that they are all in good conditionTo plan, organize and supervise maintenance and repair works of University building infrastructure, installation and fittingsTo allocate tasks to plumbers, carpenters, bricklayers, painters, handymen, and general workers and supervise their work in order to ensure accuracyTo prepare sectional budget and submit it to the Resident EngineerTo prepare reports in the Section and submit to the Resident Engineer

Qualifications and Personal Attributes:-

Must have a Grade 12 Certificate with at least 5 Credits that must include Mathematics and English LanguageMust possess a Diploma in Civil Engineering. Possession of a Bachelor of Engineering degree in Civil Engineering will be an added advantageMust have at least 05 years practical and demonstrable work experience in a reputable organisationMust be able to interpret Engineering Drawings (architectural and structural)Must be computer literate and conversant with applicable Engineering Software such as Auto CADMust be a fully paid up member of EIZ with a valid Practicing License

Applications attaching CVs, Copies of National Registration Cards and Academic qualifications. The CV must give full personal particulars including full name, place and date of birth, academic and professional qualifications, etnployment history and experience, mobile numbers.

Applications should be addressed to:-

The Registrar
Mulungushi University
P O Box 80415
KABWE

The closing date for receipt of application shall be 2nd February, 2018.

Construction Supervisor – Irrigation

Full Time
Copperbelt, Zambia
Posted 5 hours ago
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Website Z&A Consulting Engineers International Ltd

Z&A Ltd

Construction Supervisor – Musakashi Irrigation Project

Z&A Consulting Engineers International Ltd is searching for a qualified construction supervisor or technician to assist the Resident Engineer in the supervision of construction of a 1,000 ha irrigation scheme near Mufulira.

Candidate must have over 5 yrs experience in construction of water, irrigation or agricultural projects, and hold a Certificate in a relevant construction discipline as a minimum.

Contract period is 18 months starting early 2017.

To apply for this job email your details to rdenly@gmail.com

Apply using webmail: Gmail / AOL / Yahoo / Outlook

Vacancy at U.S. Embassy in Zambia

ANNOUNCEMENT NUMBER: 52/2016

OPEN TO: All Interested Candidates/All Sources

POSITION: Electrician

OPENING DATE: September 29, 2016

CLOSING DATE: October 13, 2016

WORK HOURS: Full-Time, 40 Hours/Week

SALARY: Ordinarily Resident (OR): FSN- 4 (Starting salary ZK 85, 969.02 p.a); Not-Ordinarily Resident (NOR): FP-AA (Starting salary $ 25, 261.00 p.a.) *Final grade/step for NORs will be determined by Washington.

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission in Zambia is seeking eligible and qualified applicants for the position of Electrician. NOTE: Due to the high volume of applications received, we will only contact applicants who are being considered. Thank you for your understanding.

BASIC FUNCTION OF POSITION

The incumbent is a service provider who installs, maintains and repairs electrical systems, machines and appliances in all Embassy residences. The electrician also diagnoses and inspects electrical systems, equipment, and components to identify hazards, defects, and the need for adjustment or repair while ensuring compliance with standards. S/he responds to emergency situations during and after hours for the purpose of resolving immediate electrical concerns.

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

1. EDUCATION: Completion of senior secondary school and craft certificate in electrical is required.

2. EXPERIENCE: Three years of experience working as an electrician is required.

3. LANGUAGE: Level III (good working knowledge) English is required. (This will be tested).

4. SKILLS AND ABILITIES: Must be able to use all tools of the trade. A valid driver’s license is required.

5. JOB KNOWLEDGE: Full journeyman knowledge of established electrical procedures and safety rules is required.

FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities may be obtained on our website at

https://zm.usembassy.gov/embassy-consulates/jobs

and/or by contacting the Human Resources Office on telephone number +260-211-357000 extension 7284, 7153 and 7136.

WHERE TO APPLY: Human Resources Office: The Human Resources Officer Mailing Address: P.O. BOX 320065, Lusaka E-mail Address: HR_Lusaka@state.gov

Only short listed candidates will be contacted.

Electrician

ANNOUNCEMENT NUMBER: 52/2016

OPEN TO: All Interested Candidates/All Sources

POSITION: Electrician

OPENING DATE: September 29, 2016

CLOSING DATE: October 13, 2016

WORK HOURS: Full-Time, 40 Hours/Week

SALARY: Ordinarily Resident (OR): FSN- 4 (Starting salary ZK 85, 969.02 p.a); Not-Ordinarily Resident (NOR): FP-AA (Starting salary $ 25, 261.00 p.a.) *Final grade/step for NORs will be determined by Washington.

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission in Zambia is seeking eligible and qualified applicants for the position of Electrician. NOTE: Due to the high volume of applications received, we will only contact applicants who are being considered. Thank you for your understanding.

BASIC FUNCTION OF POSITION

The incumbent is a service provider who installs, maintains and repairs electrical systems, machines and appliances in all Embassy residences. The electrician also diagnoses and inspects electrical systems, equipment, and components to identify hazards, defects, and the need for adjustment or repair while ensuring compliance with standards. S/he responds to emergency situations during and after hours for the purpose of resolving immediate electrical concerns.

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

1. EDUCATION: Completion of senior secondary school and craft certificate in electrical is required.

2. EXPERIENCE: Three years of experience working as an electrician is required.

3. LANGUAGE: Level III (good working knowledge) English is required. (This will be tested).

4. SKILLS AND ABILITIES: Must be able to use all tools of the trade. A valid driver’s license is required.

5. JOB KNOWLEDGE: Full journeyman knowledge of established electrical procedures and safety rules is required.

FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities may be obtained on our website at https://zm.usembassy.gov/embassy-consulates/jobs and/or by contacting the Human Resources Office on telephone number +260-211-357000 extension 7284, 7153 and 7136.

WHERE TO APPLY: Human Resources Office: The Human Resources Officer Mailing Address: P.O. BOX 320065, Lusaka E-mail Address: HR_Lusaka@state.gov

Only short listed candidates will be contacted.

Executive Assistant to the Resident Representative, Lusaka, Zambia

Education & Work Experience: E-Technical School – 5 year(s) experience, G-Bachelor’s Level Degree – 10 year(s) experience

G6

Vacancy Type

FTA Local

Posting Type

External

Bureau: Africa

Contract Duration: 1 Year with possibility for extension

Open to Zambian Nationals only.

Background Under the guidance and direct supervision of the UNDP Resident Representative/ UN Resident Coordinator, the Executive Assistant ensures effective and efficient functioning of the office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.

The Executive Assistant works in close collaboration with Front Office, Programme and Operations teams, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas.

Duties and Responsibilities

Effective and efficient functioning of the UNDP Resident Representative/UN Resident Coordinator’s office
Effective communications and administrative support to the office
Facilitation of knowledge building and management

Ensures effective and efficient functioning of the RR/RC’s office focusing on achievement of the following results:

Management of the RR/RC’s office, ensuring an environment of professionalism and teamwork at all times, and setting exemplary standards of conduct for the CO team;
Maintenance of the RR/RC’s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings and/ taking minutes, including efficient management of the mission and representation schedule.
Preparation of correspondence, directives, comments on behalf of the RR/RC for signature; making follow–up when required.
Organization of regular and ad-hoc meetings; preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with focal points.
Screening of all incoming communication, filter outgoing correspondence for supervisor’s signature, clearance and further action by other staff; wherever possible.
Adherence to and maintenance of appropriate protocol and correspondence guidelines by CO team when communicating with Government and other external partners;
Use of automated office management system
MORE AND APPLY

Vacancies at the American Embassy in Lusaka , Zambia – Ends April 13, 2016

OPEN TO: All Interested Candidates/All Sources

POSITION: Branch Chief – Care, Treatment and Prevention

OPENING DATE: March 23, 2016

CLOSING DATE: April 13, 2016

WORK HOURS: Full-Time, 40 Hours/Week

SALARY: Ordinarily Resident (OR): FSN- 13 (Starting salary
ZK 541,237.14 p.a.);

Not-Ordinarily Resident (NOR): Base Schedule FP-02 (Starting
salary $ 83,173)

*Final grade/step for NORs will be determined by Washington.

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST
HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR
CONSIDERATION.

The U.S. Mission in Zambia is seeking eligible and qualified applicants for the position of Branch
Chief – Care, Treatment and Prevention.

BASIC FUNCTION OF POSITION
Under the leadership of the CDC Director and Associate Director for Science, incumbent provides
technical oversight and guidance in the implementation of CDC funded activities in relation to Care,
Treatment and Prevention in Zambia. Responsibilities include direct supervision of the specialists in
the Care, Treatment and Prevention Branch to ensure that the planned activities are carried out in a
timely manner, either directly by CDC or through CDC’s implementing partners in Zambia.
Coordinates’clinical care, treatment and prevention activities with the CDC Senior Management Team, includingProgram Management and other Branches to ensure that program implementation is effective and activities adhere to best practices.

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive
information supporting each item. Failure to do so may result in a determination that the applicant is
not qualified.

An Equal Opportunity Employer

1. EDUCATION: Post-graduate degree in medicine with a valid license to practice medicine in
Zambia is required. A postgraduate degree in public health and/or tropical medicine is also
required.

2. EXPERIENCE: A combination of at least eight (8) years of medical practice, research or
teaching in the area of HIV/AIDS, Tuberculosis, or Sexually Transmitted Infections is required.

3. LANGUAGE: Level IV (fluent) English and Level III (good working knowledge) of one or
more indigenous languages spoken in Zambia is required. English Language proficiency will be
tested.

4. SKILLS AND ABILITIES: Excellent written and oral communication is required.
5. JOB KNOWLEDGE: Demonstrated clinical knowledge and expertise in the area of HIV/AIDS
care, treatment and prevention is required.

FOR FURTHER INFORMATION: The complete position description listing all of the duties and
responsibilities may be obtained on our website at http://zambia.usembassy.gov/openjobs.html and/or
by contacting the Human Resources Office on telephone number +260-211-357000 extension 7284,
7153 and 7136.

Secretary to Resident Representative

Position title: Secretary to Resident Representative, CMFO
Grade: GS.6
Position N°: 50069875
Reference: ADB/16/026
Publication date: 08/02/2016
Closing date: 28/02/2016
Country: Cameroon

The African Development Bank Field Office in Cameroon (CMFO) has been established to strengthen dialogue between the Bank and the government, development partners, the private sector, and the civil society, in the design of its development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy. CMFO also seeks to assist the operational functions of the Bank Group in launching and follow up of projects and programs in Cameroon with a view to enhancing portfolio quality, identification, promotion of participatory approach, and regional integration. CMFO invites applications from qualified candidates to fill in the following vacant position. This is a national position and posting will be in Yaoundé, Cameroon.

Under the direction of the Resident Representative, the incumbent will be responsible of the following:

Manage the Resident Representative’s calendar and schedule his meetings;
Make the necessary arrangements for the high level visitors and answer their questions with tact and discretion;
Prepare briefing materials used by the Resident Representative in his official travels and during special meetings;
Deal with protocol matters and organize the Resident Representative’s meetings with the authorities of the host country; ensure coordination of official receptions given by the Resident Representative;
Participate in staff meetings, take minutes and write reports;
Perform unofficial translations and act as interpreter;
Coordinate the secretariat services of the Office; assign specific tasks to the other secretaries and verify all correspondence signed by the Resident Representative;
Advise the other secretaries on working methods;
Write correspondence that does not address substantive issues and ensure monitoring;
Manage incoming and outgoing courier, phone calls; keep a proper archiving system;
Handle the mission reports of the Resident Representative; ensure quality of documents requiring approval and / or signature of the Resident Representative;
Administer office staff’s personnel records; keep the Resident Representative and the Administrative and Finance team informed by providing relevant information, reports and updates;
Draft/finalize correspondence on a range of topics on behalf of the Resident Representative and prepare minutes of meetings;
Perform other tasks as required.

Including desirable skills, knowledge and experience

The incumbent must hold :

A minimum of a Bachelor’s degree or a ‘’Maîtrise’’ in Executive Secretariat or HND or Pitmans or RSA, for candidates who have studied under the Anglophone system.
An additional qualification in office administration is a competitive advantage.
He/she must possess a minimum of four (4) years of experience in Secretariat and Administration.
He/she must have thorough knowledge and use of standard software used in the Bank, such as Word, Excel, Outlook, Access and PowerPoint. Knowledge of SAP R/3 will be an advantage.
He/she must perfectly communicate in French and/or English, with a working knowledge of the other language.

Candidates (s) wishing to apply must be of Cameroonian nationality or nationals of member countries of the Bank residing in Cameroon and, in possession of a regular residence and work permit.

NB : This position does not attract international terms and conditions. The post holder will be considered as a local staff and will therefore not have international terms and conditions of employment.

Apply for this position

To apply for this position, you need to be national of one of AfDB

member countries

.