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UN Coordination Specialist

Background

Under the direct supervision of the UN Resident Coordinator (RC), the UN Coordination Specialist supports the UN coordination mandate in order to achieve a coherent and effective UN response to Zambia’s Development agenda. The UN Coordination Specialist supports the development of common UN strategies and contributes towards a coherent implementation of the Zambia-UN Sustainable Development Partnership Framework 2016-2021 (Partnership Framework).

  • The UN Coordination Specialist works in close collaboration with the UN Resident Coordinator, UN Country Team members, UN Results Groups, the Regional Directors Team, UN Development Operations Coordination Office in New York, Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society, ensuring successful and transparent coordination of UN activities.

Duties and Responsibilities

Provides policy guidance and support to RC based on analysis of development and political trends and their possible impact on UN work, focusing on the achievement of the following results:

  • Through analysis and research of political, social and economic situation in country, advise RC on developments having consequences for UN agencies’ work and priorities;
  • Overall coordination of the process of continuously identifying, analyzing and prioritizing needs in Zambia in order to facilitate an appropriate, coherent programmatic response by UNCT, reflecting Partnership Framework priorities and SDGs;
  • Facilitation of assessments and other analytical work to help determine UNCT strategy and priorities, reflecting the overall framework of Partnership Framework and SDGs;
  • Advise on adjusting strategies and implementation modalities, cost-effective and efficient implementation of joint UN programmes, common services and other UN functions;
  • Advise and facilitate the RC in defining the UN’s role, priorities and strategies and the various coordination mechanisms, including support to lead agencies of Results Groups and Inter-Agency Teams;
  • Monitor relevant developments in the General Assembly, Security Council, and within the peace and security departments of the United Nations HQ;
  • Preparation of social, economic, and political analyses and briefings to the RC;
  • Preparation of updates for the UN Secretariat and other UN entities, as and when required by the RC;
  • Provision of advice on social, economic, and political matters, as and when required by the RC.
  • Ensures effective strategic communication and advocacy of UN programme results through the
  • Results Groups focusing on the achievement of the following results:
  • Ensure tracking of latest developments and issues on UN reform in the media, UN system and other partners that require attention and on which UN system should respond
  • Management of the UNCT’s media and communication strategies, through the UN Communications Group;
  • Provide oversight and guidance to the preparation of speakers’ notes, talking points and speeches for major advocacy events of the Resident Coordinator system, in close consultation with the UNCT and partners.
  • Ensures creation of strategic partnerships and implementation of the resource mobilization and investment strategy for Partnership Framework implementation focusing on achievement of the following results:
  • Development of partnerships with International IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society;
  • Compilation of donor information including substantive briefs on donor strategies and national development strategies, provision of advice to RC on ensuring synchronicity, alignment and complementarities between the strategies and UN activities;
  • Monitoring and support to UNCT preparations for emergencies, crisis and post-crisis issues, roundtables and other key events in close consultation with appropriate counterparts in government, bilateral and multilateral partners.
  • Oversees planning strategic engagement with non-resident UN agencies, focusing on achievement of the following results:
  • Based on country assessment and needs, pinpoint areas and gaps where non-resident UN agencies (NRAs) could play a role;
  • Establish links to non-resident agencies in technical areas not covered by the UNCT and facilitate inputs from NRAs to joint planning, and ensure that NRAs are informed and participating to UNCT initiatives.
  • Ensures effective management of RCO and its staff focusing on the achievement of the following results:
  • Oversee, manage and guide the work of the UN Resident Coordinator’s Office, a team of staff members working in inter-agency coordination, donor coordination, joint programming under the overall guidance of the RC;
  • Guide staff in partnership building and strategic interaction with national partners, donor aid agencies, civil society and the private sector, adhering to UN principles and values;
  • Coordination of RCO workflow, providing substantive/technical guidance to RCO staff as necessary;
  • Serve as supervisor to RC Office staff, providing feedback and inputs to staff Results and Competency Assessments (RCAs) as required;
  • Oversight and management of human resource and recruitment processes for RCO.

Competencies

Core

Innovation

  • Ability to make new and useful ideas work

Leadership

  • Ability to persuade others to follow
  • Communication and Relationship Management

Ability to listen, adapt, persuade and transform

  • Delivery
  • Ability to get things done.

People Management

  • Ability to improve performance and satisfaction.
  • Technical/Functional

Primary

Coordination Effectiveness

  • Ability to lead the design and implementation of UN programme activities, strengthening of strategic partnerships for Partnership Framework implementation;
  • Ability to build and sustain effective partnerships with UN Agencies and main constituents, advocate effectively, communicate sensitively across different constituents.

Partnering and networking

  • Initiates and sustains relationships with key constituents;
  • Builds and sustains effective partnerships with UN agencies;
  • Advocates effectively, engaging others to take action in desired directions;
  • Communicates sensitively and effectively across different constituencies;
  • Seeks and applies knowledge information and best practices from within and outside the UN Country Team.

People Skills

  • Recognizes and responds appropriately to the ideas, interests and concerns of others;
  • Builds trust and engenders morale by displaying open, transparent and credible behavior;
  • Respects individual/ cultural differences;
  • Utilizes diversity to foster teamwork;
  • Ensures others’ understanding of, involvement in and adaptation to change processes
  • Provides and responds constructively to feedback.

Management and Leadership

  • Produces quality outputs in a timely manner when assigned a given task;
  • Analyses problems carefully and logically, leading to fact-based and practical recommendations;
  • Has initiative and develops creative solutions to particularly challenging situations;
  • Focuses on impact and result for the client;
  • Leads teams effectively and possesses good conflict resolution skills;
  • Executes responsibilities accordingly;
  • Sound strategic planning expertise and familiarity with results-based management instruments and their application;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Remains calm, in control and good-humoured even under pressure;
  • Demonstrates openness to change and ability to manage complexities;
  • Dependable and reliable;
  • Possesses sound political judgment and maturity, and keeps confidentiality.

Secondary

Knowledge Management

  • Ability to efficiently handle and share information and knowledge.

Required Skills and Experience

Education:

  • Master’s Degree in Social Sciences, Economics, International Relations, or related field.

Experience:

  • Minimum 7 years of post-qualification relevant experience at the national or international level in coordination, monitoring and reporting of activities and funding for results using an integrated outcome approach, including experience preferably from developing countries;
  • Demonstrable experience in providing management advisory services, with hands-on experience strategic planning and programming processes, including design, monitoring and evaluation of development projects;
  • Previous UN field and coordination experience will be considered an asset;
  • In-depth knowledge of the UN system, UN reform and its operational mandates, would be an advantage;
  • Familiarity with the human rights based approach to programming an advantage;
  • Demonstrable experience establishing outreach and partnerships;
  • Knowledge of humanitarian system is considered an asset.

Language Requirements:

Other:

  • Excellent skills in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

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INTERNSHIPS AT UNDP ZAMBIA 2018

Intern – ICT

Background
The main objective of this ICT Internship programme is to offer an outstanding graduate-level student the opportunity to acquire direct exposure to UNDP’s work. It is designed to complement technical theoretical-oriented studies with practical experience in various aspects of Information and Communications Technology.

Duties and Responsibilities
With a view to strengthening his skills in the practical field as well as to enhance his capacity, the ICT Unit recognizes that under the direct supervision and guidance by the ICT Manager, the intern will be assigned various ICT tasks and that at the end of the Internship programme the intern should be able to demonstrate experience and competency in the following areas:
Help Desk
  • Be able to offer technical support on Micro-Computer software and hardware problems;
  • Be able to provide support on the Productivity Tools such as MS-Office Applications – including MS Outlook for Client E-mail services and Web browsing tools like Internet Explorer, Firefox, Chrome and others; and
  • Demonstrate skills in the use of tools for data access, transfer and conversion.
LAN Management
  • Gain skills in installing and upgrading of network hardware / software as per UNDP standard requirements;
  • Be part of the IT team in troubleshooting PC software and hardware problems;
  • Be able to demonstrate skills in the evaluation and appraisal of current and future hardware, software and service requirements; and
  • Be able to carry out and monitor preventive maintenance programmes.
Procurement and Inventory Management
  • Gain competency in the maintenance of inventory records of computer hardware and software;
  • Be able to keep records on requests for systems enhancements and maintenance; and
  • Be encouraged to keep up-to-date on industry trends in software and hardware development;
  • Desktop Publishing Management – Public Relations;
  • Gain experience in the use of standard Desktop Publishing tools;
  • Be able to design and produce brochures, invitation cards and other information leaflets as may be required; and
  • Gain knowledge in developing Websites and this should be demonstrated towards the end of the Internship programme by providing assistance support to the Country Office website through technical updates.
Back-stopping tasks
  • Participate in the ICT Unit meetings; and
  • Undertake any other task as determined by the office.
Learning Elements
Upon completion of the assignment, the intern is expected to:
  • Be conversant with the overall activities undertaken in the ICT Unit;
  • Be familiar with the general UNDP procedures;
  • Be able to work in other technical sectors of the UNDP Lusaka Office;
  • Prepare a report of their experience in UNDP during the internship;
  • Show desire to pursue Postgraduate studies in the near future.

Competencies
Job Knowledge/Technical Expertise:
  • Basic research and analysis: generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty.
Design and Implementation of Management Systems:
  • Develops simple system components. Demonstrates good knowledge of information technology and applies it in work assignments.
Core Competencies:
  • Demonstrating/safeguarding ethics and integrity;
  • Demonstrates corporate knowledge and sound judgement;
  • Self-development, initiative-taking.
Communication:
  • Speaks and writes clearly and effectively;
  • Listens to others, correctly interprets messages from others and responds appropriately;
  • Asks questions to clarify, and exhibits interest in having two-way communication;
  • Taylors language, tone, style and format to match audience;
  • Demonstrates openness in sharing information and keeping people informed.
Team Work:
  • Acts as a team player and facilitates team work;
  • Is willing to learn from other; places team agenda before personal agenda; and
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation:
  • Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
  • identifies clients’ needs and matches them to appropriate solutions;
  • Meets timeline for delivery of products or services to client.

Required Skills and Experience
Education:
  • Should be in final year of studies towards the attainment of a University degree in a Computer Science related disciplin; or
  • Have graduated with a university degree and, if selected, must start the internship within one-year of graduation.
Experience:
  • Candidates are not expected to have any working experience as they have just completed their degree programme; and
  • Good interpersonal skills.
Language Requirements:
  • Fluency in oral and written English.
Conditions:
  • Interns are considered gratis personnel. They are not staff members.
  • Interns are not financially remunerated by UNDP. The costs associated must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her arrangements for travel, accommodation, visa, etc.
  • All costs associated with the latter must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation, etc.

Procurement Analyst

Job Title: Procurement Analyst

Job ID: 8968
Vacancy End Date (Midnight New York, USA): 07/04/2017
Duty Station: Lusaka, Zambia
Education & Work Experience: I-Master’s Level Degree – 4 year(s) experience
Contract Duration: 1 Year with possibility for extension

Open to Zambian Nationals Only.

Background

Under the guidance and direct supervision of the Operations Analyst and the overall guidance of the Deputy Country Director (Operations), the Procurement Analyst supervises the CO Procurement Unit, responsible for effective delivery of procurement services in order to obtain the best value for money. The incumbent analyses and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Procurement Analyst works in close collaboration with Operations, Programme and project teams in the CO, UNDP HQs staff, the RSC and Government officials to successfully deliver procurement services.




Duties and Responsibilities

Summary of Key Functions:

  • Implementation of operational strategies
  • Management of procurement processes
  • Implementation of sourcing strategy and e-procurement tools
  • Facilitation of knowledge building and knowledge sharing
  • Assets management in compliance with IPSAS requirements

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
  • CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit.
  • Analysis of requirements and synthesis of proposals for cost saving and reduction strategies.
  • Synthesis of proposals and implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
  • Implementation of the strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

Manages and guides procurement processes for CO, NEX/DEX projects, UN House and other Agencies focusing on achievement of the following results:

  • Timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation.
  • Implementation of proper monitoring and control of the entire supply chain, procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
  • Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
  • Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval.
  • Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
  • Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies.
  • Implementation of harmonized procurement services, analysis of requirements and elaboration of proposals on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.

Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
  • Management of e-procurement module.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Organization of trainings for the operations/ projects staff on Procurement.
  • Synthesis of lessons learnt and best practices in Procurement.
  • Sound contributions to knowledge networks and communities of practice.

Ensures proper control of CO Assets focusing on achievement of the following results:

  • Preparation of inventory reports and ensuring that quarterly certifications are approved and uploaded on share point.
  • Implementation of inventory and physical verification control of assets in the CO and projects.
  • Preparation of the Fixed Assets Certification Letter for Property, Plant and Equipment (PP&E) and Intangible Assets (including all the fixed assets schedules) in accordance with the established procedures and guidelines for PP&E.



Impact of Results

The key results have an impact on the overall CO efficiency in procurement management and success in introduction and implementation of operational strategies. Strategic approach to procurement, accurate, thoroughly researched and documented information, timely and appropriate delivery of services, introduction of e-procurement, ensure client satisfaction and overall timely delivery of UNDP programmes and projects.

Competencies

Functional Competencies:

Building Strategic Partnerships

Level 1.2:  Maintaining a network of contacts

  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
  • Establishes and nurtures positive communication with partners
  • Promoting Organizational Learning and Knowledge Sharing

Level 1.2: Basic research and analysis

  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies and new approaches
  • Identifies and communicates opportunities to promote learning and knowledge sharing

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Analyses the requirements and synthesizes proposals
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Promoting Organizational Change and Development

Level 1.2: Basic research and analysis

  • Researches and documents ‘best practices’ in organizational change and development within and outside the UN system
  • Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives
  • Gathers and analyses feedback from staff
  • Design and Implementation of Management Systems

Level 1.2: Research and analysis and making recommendations on management systems

  • Maintains information/databases on system design features
  • Develops simple system components
  • Client Orientation

Level 1.2: Establishing effective client relationships

  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Actively supports the interests of the client by making choices and setting priorities to meet their needs
  • Anticipates client needs and addresses them promptly
  • Promoting Accountability and Results-Based Management

Level 1.2: Basic monitoring

  • Gathers, analyses and disseminates information on best practice in accountability and results-based management systems

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making
  • UNDP Procurement Certification Programme

Required Skills and Experience

Education

  • Master’s Degree in Business Administration, Public Administration, Procurement, Finance, Economics or related field (i.e. CIPS Certification).

Experience

  • Four (4) years of relevant experience at the national or international level in procurement management.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of web based management systems.

Language Requirements

English is the working language of the United Nations in Zambia. Fluency in oral and written English is required.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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RECRUITMENT AT UNDP ZAMBIA – 7/5/2016


Executive Assistant

Duty Station: Lusaka, Zambia
Position Number: 00002629
Contract Type: Fixed Term Appointment
Position Grade: ICS-6
Supervisor: UNDP Resident Representative/ UN Resident Coordinator
Application Procedure:
To apply for this position, please submit an application online on the UNDP Jobs website: http://jobs.undp.org.
Click on the link below to submit your application:
Closing date for receiving applications is Friday, 8 July 2016. Long-listed candidates will be required to take a written technical test in order to qualify for an interview. Qualified female candidates are encouraged to apply.