UN Coordination Specialist

Background

Under the direct supervision of the UN Resident Coordinator (RC), the UN Coordination Specialist supports the UN coordination mandate in order to achieve a coherent and effective UN response to Zambia’s Development agenda. The UN Coordination Specialist supports the development of common UN strategies and contributes towards a coherent implementation of the Zambia-UN Sustainable Development Partnership Framework 2016-2021 (Partnership Framework).

The UN Coordination Specialist works in close collaboration with the UN Resident Coordinator, UN Country Team members, UN Results Groups, the Regional Directors Team, UN Development Operations Coordination Office in New York, Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society, ensuring successful and transparent coordination of UN activities.

Duties and Responsibilities

Provides policy guidance and support to RC based on analysis of development and political trends and their possible impact on UN work, focusing on the achievement of the following results:

Through analysis and research of political, social and economic situation in country, advise RC on developments having consequences for UN agencies’ work and priorities;Overall coordination of the process of continuously identifying, analyzing and prioritizing needs in Zambia in order to facilitate an appropriate, coherent programmatic response by UNCT, reflecting Partnership Framework priorities and SDGs;Facilitation of assessments and other analytical work to help determine UNCT strategy and priorities, reflecting the overall framework of Partnership Framework and SDGs;Advise on adjusting strategies and implementation modalities, cost-effective and efficient implementation of joint UN programmes, common services and other UN functions;Advise and facilitate the RC in defining the UN’s role, priorities and strategies and the various coordination mechanisms, including support to lead agencies of Results Groups and Inter-Agency Teams;Monitor relevant developments in the General Assembly, Security Council, and within the peace and security departments of the United Nations HQ;Preparation of social, economic, and political analyses and briefings to the RC;Preparation of updates for the UN Secretariat and other UN entities, as and when required by the RC;Provision of advice on social, economic, and political matters, as and when required by the RC.Ensures effective strategic communication and advocacy of UN programme results through theResults Groups focusing on the achievement of the following results:Ensure tracking of latest developments and issues on UN reform in the media, UN system and other partners that require attention and on which UN system should respondManagement of the UNCT’s media and communication strategies, through the UN Communications Group;Provide oversight and guidance to the preparation of speakers’ notes, talking points and speeches for major advocacy events of the Resident Coordinator system, in close consultation with the UNCT and partners.Ensures creation of strategic partnerships and implementation of the resource mobilization and investment strategy for Partnership Framework implementation focusing on achievement of the following results:Development of partnerships with International IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society;Compilation of donor information including substantive briefs on donor strategies and national development strategies, provision of advice to RC on ensuring synchronicity, alignment and complementarities between the strategies and UN activities;Monitoring and support to UNCT preparations for emergencies, crisis and post-crisis issues, roundtables and other key events in close consultation with appropriate counterparts in government, bilateral and multilateral partners.Oversees planning strategic engagement with non-resident UN agencies, focusing on achievement of the following results:Based on country assessment and needs, pinpoint areas and gaps where non-resident UN agencies (NRAs) could play a role;Establish links to non-resident agencies in technical areas not covered by the UNCT and facilitate inputs from NRAs to joint planning, and ensure that NRAs are informed and participating to UNCT initiatives.Ensures effective management of RCO and its staff focusing on the achievement of the following results:Oversee, manage and guide the work of the UN Resident Coordinator’s Office, a team of staff members working in inter-agency coordination, donor coordination, joint programming under the overall guidance of the RC;Guide staff in partnership building and strategic interaction with national partners, donor aid agencies, civil society and the private sector, adhering to UN principles and values;Coordination of RCO workflow, providing substantive/technical guidance to RCO staff as necessary;Serve as supervisor to RC Office staff, providing feedback and inputs to staff Results and Competency Assessments (RCAs) as required;Oversight and management of human resource and recruitment processes for RCO.

Competencies

Core

Innovation

Ability to make new and useful ideas work

Leadership

Ability to persuade others to followCommunication and Relationship Management

Ability to listen, adapt, persuade and transform

DeliveryAbility to get things done.

People Management

Ability to improve performance and satisfaction.Technical/Functional

Primary

Coordination Effectiveness

Ability to lead the design and implementation of UN programme activities, strengthening of strategic partnerships for Partnership Framework implementation;Ability to build and sustain effective partnerships with UN Agencies and main constituents, advocate effectively, communicate sensitively across different constituents.

Partnering and networking

Initiates and sustains relationships with key constituents;Builds and sustains effective partnerships with UN agencies;Advocates effectively, engaging others to take action in desired directions;Communicates sensitively and effectively across different constituencies;Seeks and applies knowledge information and best practices from within and outside the UN Country Team.

People Skills

Recognizes and responds appropriately to the ideas, interests and concerns of others;Builds trust and engenders morale by displaying open, transparent and credible behavior;Respects individual/ cultural differences;Utilizes diversity to foster teamwork;Ensures others’ understanding of, involvement in and adaptation to change processesProvides and responds constructively to feedback.

Management and Leadership

Produces quality outputs in a timely manner when assigned a given task;Analyses problems carefully and logically, leading to fact-based and practical recommendations;Has initiative and develops creative solutions to particularly challenging situations;Focuses on impact and result for the client;Leads teams effectively and possesses good conflict resolution skills;Executes responsibilities accordingly;Sound strategic planning expertise and familiarity with results-based management instruments and their application;Consistently approaches work with energy and a positive, constructive attitude;Remains calm, in control and good-humoured even under pressure;Demonstrates openness to change and ability to manage complexities;Dependable and reliable;Possesses sound political judgment and maturity, and keeps confidentiality.

Secondary

Knowledge Management

Ability to efficiently handle and share information and knowledge.

Required Skills and Experience

Education:

Master’s Degree in Social Sciences, Economics, International Relations, or related field.

Experience:

Minimum 7 years of post-qualification relevant experience at the national or international level in coordination, monitoring and reporting of activities and funding for results using an integrated outcome approach, including experience preferably from developing countries;Demonstrable experience in providing management advisory services, with hands-on experience strategic planning and programming processes, including design, monitoring and evaluation of development projects;Previous UN field and coordination experience will be considered an asset;In-depth knowledge of the UN system, UN reform and its operational mandates, would be an advantage;Familiarity with the human rights based approach to programming an advantage;Demonstrable experience establishing outreach and partnerships;Knowledge of humanitarian system is considered an asset.

Language Requirements:

English

Other:

Excellent skills in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Capacity Strenghtening and Governance Expert

CALL FOR CAPACITY STRENGTHENING AND GOVERNANCE EXPERT (1 OPENING)

About CRS

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identify is at the heart of our mission and operations. We welcome as part of our staff and as partner’s people of all faiths and secular traditions who share our values and commitment to serving those in need.

Background
CRS is currently seeking applications from qualified Capacity Strengthening and Governance Expert candidates for a USAID-funded Scaling Up Nutrition Technical Assistance (SUN TA) contract in Zambia. The maximum amount and duration of the award is $75 million dollars for seven-years (four years, with two optional eighteen month, at the discretion of the donor). This activity is expected to provide multi-sectoral, layered, high-impact technical assistance coupled with targeted, cost effective, evidence-based direct implementation to reduce stunting in targeted districts. The SUN TA activity will be responsible for need-based technical capacity strengthening for National Food and Nutrition Commission (NFNC) and line ministries, at national, provincial and primarily at the district level. This will include capacity building in the development of annual work planning and costing of nutrition priority activities and interventions, mentoring regarding implementation of the activities by the line ministries, progress reporting, advocacy and governance strengthening, learning, and monitoring and evaluation. It will also include direct implementation to address time-sensitive gaps in programming. This activity will work initially in a minimum of 30 districts in Zambia, with the potential to increase the geographic scope in future years.

Position Summary
The Capacity Strengthening and Governance (CSG) Expert will report to Chief of Party and position will be based in Lusaka. S/he will supervise ten District Capacity Strengthening (DCS) Advisors deployed in various districts throughout Zambia. S/he will mentor the DCS Advisors in the use of the program Menu and activity prioritization process. The CSG Expert is responsible for developing the capacity of district level staff within key line ministries. S/he will have strong experience directly building capacity and mentoring in the areas of organizational assessment, leadership, strategic planning, monitoring and evaluation and financial and human resource management and annual district level plans. S/he will guide the DCS Advisors in the establishment of District Nutrition Coordinating Committee (DNCC).

Key Responsibilities

Under the guidance of the COP, provide thought leadership, management, and oversight to all governance activities in the program, including making linkages to achieve project objectives;Create and maintain good working relationships among all relevant SUN stakeholders (Internal and External) at regional, national, provincial and district levels and communicate ongoing capacity building efforts and events to ensure participation in and support of program activities as needed;Provide technical leadership on capacity building activities throughout the program;Lead and coordinate the development of capacity building strategies, tools, planning and implementation with partners and other government staff using interactive and consultative methods;Promote knowledge acquisition or good governance principles and practices internally and externally;Work closely with the grant and monitoring and evaluation teams to identify ways to increase organizational capacity by mentoring targeted civil society organizations and governmental entities;Identify and develop innovative training tools and materials that increase the program’s ability to measure improvements in capacity in collaboration with the monitoring and evaluation team;Ensure full compliance with all applicable donor regulations related to training and capacity building;Track, analyze and learn existing and new capacity building programs and initiatives relevant to the program, report significant information and identify areas of collaboration;Share program successes with the meal expert, challenges and lessons learned and share them through regular reporting; andSupervise 10 (ten) District Capacity Strengthening Advisors.

Qualifications

Master’s degree required preferably in international development, public policy, public administration, organizational development, or other related areaExperience at the national, regional and local level in the design, implementation and monitoring of participatory governance projects and activitiesMinimum of eight (8) years of experience in leading a team in organizational capacity strengthening, particularly with line ministries and national governmentMinimum five (5) years’ experience utilizing participatory assessment, mapping and planning tools with government representatives and elected officialsDemonstrated knowledge of USAID rules and regulationsStrong organizational and time management skillsDemonstrated ability to work independently and under tight deadlinesDemonstrated integrity, discretion and modeling of good governance practices in all interactions

Personal Skills

Excellent relationship management skills with ability to influence and get buy-in from people not under direct supervision and to work with individuals in diverse geographical and cultural settingsExcellent strategic, analytical, problem-solving and systems thinking skills with capacity to see the big picture and ability to make sound judgment and decisionsExcellent written and oral communication skills, including research publicationsExcellent presentation, facilitation, training, mentoring, and coaching skillsProactive, resourceful and results-oriented.

Travel Required: 50%

Key Working Relationships
Supervisory: District Capacity Strengthening Advisors (10)
Internal: Chief of Party, Deputy Chief of Party
External: SUN Stakeholders and key line ministries at national, provincial and district levels

Agency-wide Competencies: These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

Trusting RelationshipsProfessional GrowthPartnershipAccountability

Disclaimer: This job description is dependent on future funding. The job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Equal Opportunity Employer

Applicant Instructions: Please email a cover letter and current CV (inclusive three contactable referees) in MS Word format to: email ;protected. Please include the position you are applying for in the subject line. Do not at this stage attach copies of your academic qualifications.
The closing date for receiving applications is 28th March 2018. Only shortlisted candidates will be contacted for an interview. Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement.

RECRUITMENT FOR THIS POSITION IS CONTINGENT ON PROJECT AWARD

Nutrition Integration Officer x30

CALL FOR NUTRITION INTERGRATION OFFICER (30 OPENINGS)

About CRS

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identify is at the heart of our mission and operations. We welcome as part of our staff and as partner’s people of all faiths and secular traditions who share our values and commitment to serving those in need.

Background

CRS is currently seeking applications from qualified Nutrition Integration Officer candidates for a USAID-funded Scaling Up Nutrition Technical Assistance (SUN TA) contract in Zambia. The maximum amount and duration of the award is $75 million dollars for seven-years (four years, with two optional eighteen month, at the discretion of the donor). This activity is expected to provide multi-sectoral, layered, high-impact technical assistance coupled with targeted, cost effective, evidence-based direct implementation to reduce stunting in targeted districts. The SUN TA activity will be responsible for need-based technical capacity strengthening for National Food and Nutrition Commission (NFNC) and line ministries, at national, provincial and primarily at the district level. This will include capacity building in the development of annual work planning and costing of nutrition priority activities and interventions, mentoring regarding implementation of the activities by the line ministries, progress reporting, advocacy and governance strengthening, learning, and monitoring and evaluation. It will also include direct implementation to address time-sensitive gaps in programming. This activity will work initially in a minimum of 30 districts in Zambia, with the potential to increase the geographic scope in future years.

Position Summary

The Nutrition Integration Officer will report to the District Capacity Strengthening Advisor. S/he will be based and placed at district (to be determined) level to support capacity building of the District Nutrition Coordinating Committee (DNCC) in establishing Care Groups within their communities to ensure a multi-sector approach and the delivery of a package of key nutrition services (through coordinated service delivery and referrals) at the household level to reduce stunting.

Key Responsibilities

Strengthen DNCC and Ward Nutrition Coordinating Committee (WNCC) capacity to establish Care Groups within their communities to ensure a multi-sector approach and layering of key services at household level;Communicate the needs from District for technical assistance to sector experts for the deployment of sector advisors;Coordinate the delivery of intensive technical assistance to DNCC by identifying and supporting multi-sector needs of districts;Work with key line ministries to ensure coordinated layering of nutrition interventions to First 1000-dayhouseholds using the Care Group Model and;Support Monitoring and Evaluation Officers as they work with District line ministries to set up monitoring and reporting mechanisms for Care Groups and layered services to First 1000-day households

Qualifications

Bachelor’s in progress with direct experience implementing the Care Group ModelBachelor’s Degree in Public Health, or Nutrition or Clinical Medicine or Social Science is preferredMember of Health Professions Council of Zambia, General Nursing Council of Zambia or Nutrition Association of ZambiaSeven (7) years of work experience in health and nutrition programsExperience of working with NGOs and other partners on Nutrition required, on the Care Group Model is a plusDemonstrated experience coordinating with and advocating among a broad set of diverse stakeholders including communities, local and national governments, including National Food and Nutrition Commission, NGOs, and other local partnersProven ability to provide representation at donor and District level meetingsProficiency in using MS Office including Word, Excel, PowerPoint and Outlook

Personal Skills

Excellent relationship management skills with ability to work collaboratively with District line ministries and other SUN stakeholders as part of a multidisciplinary and multicultural teamsStrategic, analytical, problem-solving and systems thinking capacity and skillsExcellent writing skillsAbility to verify the validity of data, coach toward and support reporting accuracy, interpret and analyze dataService –oriented, supportive to counterparts, proactive, resourceful and results-oriented

Travel Required: Up to 40% to communities within the assigned District; 10% outside of the District

Key Working Relationships
Supervisory: None
Internal: District Capacity Strengthening Advisors, liaise with each of the sector experts
External: SUN Stakeholders, and line ministries at the district level
Agency-wide Competencies: These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

Trusting RelationshipsProfessional GrowthPartnershipAccountability

Disclaimer: This job description is dependent on future funding. The job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Equal Opportunity Employer

Applicant Instructions: Please email a cover letter and current CV (inclusive three contactable referees) in MS Word format to: email ;protected. Please include the position you are applying for in the subject line. Do not at this stage attach copies of your academic qualifications. Please ensure that you mention www.zambia.jobs-employment.com as the source of this job advertisement.

The closing date for receiving applications is 28th March 2018. Only shortlisted candidates will be contacted for an interview.

RECRUITMENT FOR THIS POSITION IS CONTINGENT ON PROJECT AWARD

Site/Service Supervisor

Mission

We are currently seeking a Site Supervisor to help with the running of the contract for ADS / SED products to be based at Lumwana Mines in North Western Province of Zambia. The person will be responsible for the day to day operations and activities for the contract and drive Customer Relationship Management at all levels at Lumwana Mine Site and Mine Management. The person should be able to implement measures to improve Operational Efficiency and impart best practices in terms of Equipment Optimization.

Job Description

·To organize and schedule work assignments to Artisans. ·To report on breakdown of machinery to Contract Managers ·To report all major defects to the Contract Manager. ·To ensure that all relevant documentation (work order, Operator/ Mechanical/ productivity checklists) is completed and there is full compliance from Artisans as per requirement. ·To ensure that all tools, workshop facility and equipment are used correctly and kept in good working condition ·Ensure good house keeping at work site. ·To report on incident/accidents damage caused by the client ·Ensure equipment availability and Key performance indicators as per contract. ·Liaise with the customer on maintenance and break down issues. ·To plan and maintain equipment in accordance with Epiroc and contractual standards. ·To supervisor, assign and delegate responsibilities to all staff under you. ·To respond to breakdown jobs in good time. ·Ensure cost effectiveness through good maintenance practice. ·Be instrumental in monitoring of stock levels including major components and advise Contract Manager and Logistics Manager on correct stock holding. ·To track component life on equipment. ·Ensure follow up on Machine audits and feedback and report to Contract Manager. ·To perform other related work as assigned.

Experience requirements

.Good understanding of Maintenance practices, workshop standards and safety standards. .Hands on technical knowledge on Advanced Hydraulics, Advanced Electrics and operations. .Minimum 6 years of experience in handling large Service Agreements and Service Operations at mine site.

Knowledge

.Technical knowledge on surface rigs such as Atlas Copco DML’s machines will be an added advantage.

Educational requirements

·Degree in Mechanical/Electrical Engineering or equivalent. .Must be a member of a professional engineering board or institute.

Personality requirements

·Strong Electrical and Mechanical knowledge of equipment will be an added advantage. ·Ability in managing Artisans is essential ·Good planning and supervisory skills. ·Attention to detail and show a strong sense of urgency.

Country and city description

Solwezi, North Western Province of Zambia

Company presentation

Atlas Copco’s Board of Directors announced in January 2017 that it will initiate work in order to propose to the Annual General Meeting in 2018, to decide on a split of Atlas Copco into two parts. Atlas Copco will focus on industry and Epiroc will focus on mining, infrastructure and natural resources industries.The current Mining and Rock Excavation business area – core of the future Epiroc – provides equipment for drilling and rock excavation, a complete range of related consumables and service through a global network. The business area innovates for sustainable productivity in surface and underground mining, infrastructure, civil works, well drilling and geotechnical applications. Principal product development and manufacturing units are located in Sweden, the United States, Canada, China and India.

Logistics Assistant – Transport SC5

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in Supply Chain, Logistics Management, Transport Management or business studies

Language: Fluency (level C) in English language.

ORGANIZATIONAL CONTEXT

Based in Lusaka Zambia, the Job holder reports to Logistics Officer, or the designate.
At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

  1. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
  2. Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
  3. Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
  4. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
  5. Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
  6. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
  7. Assist in management of commodity accounting data quality and integrity.
  8. Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
  9. Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
  10. Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
  11. Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
  12. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.Experience analysing data (on commodities, funds, etc.) and drafting reports.Experience in measuring service providers’ performance against set KPIs.Experience in assisting the preparation of contract documentation.Experience in providing technical business support in corporate systems.

DEADLINE FOR APPLICATIONS

28th March 2018

Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement.

This position is open to Zambian Nationals Only!

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Internship – Procurement Assistant

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The World Food Programme is currently seeking to fill an internship position under the WFP Supply Chain Unit of the Zambia Counttry Office. The position will be based at our Head Office in Lusaka Zambia. The Internship will be for an initial period of Seven months starting from 1st April 2018.

TERMS AND CONDITIONS

Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.Depending on the duty station of assignment, WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education;

KEY ACCOUNTABILITIES

The selected candidate will be assisting the WFP Supply Chain Unit with the following key duties:

Peform procurement duties such as updating Vendor rosters and procurement tracking tools and conducting physical Vendor due diligence.Participate in procurement activities relating to request for proposals, sealed bids, request for quotations and price quotes.Review requisitions for completeness and accuracy; follow up on discrepancies with the suppliers.Supplier identification for requisitioned item.Organize and maintain computerized records containing vendor and bid information.Process requisitions into bid assessments for forwarding to Procurement Associate for creation of purchase orders.Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the Procurement Associate.Perform general clerical duties such as maintaining general files, typing, data entry, photocopying, scanning and completing and processing standard purchasing forms.Coordinate and schedule meetings and appointments and respond to inquiries as requestedCorrespond with vendors regarding prices, product availability, and delivery.Respond to inquiries from other Units regarding requisitions, purchase orders, contracts and pricing information.Perform other duties as required.

STANDARD MINIMUM QUALIFICATIONS

Currently enrolled and have attended University courses in the last 12 months inclusive of having completed at least two years of undergraduate studies or have recently graduated in the last 6 months’ in Degre Purchasing and Supply or Business Administration;Proficiency in MS Office (Word, Excel, Power Point);Fluent in English

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Basic computer skillsExperience in general clerical work or in procurement would be an advantage

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

Please ensure that you mention www.zambia.jobs-employment.com as the source of this job advertisement.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Provincial General Services Assistant/Driver

Peace Corps Zambia wishes to invite applications from suitably qualified persons to fill the position of Provincial General Services Assistant/Driver.

Location : Solwezi
Starting Salary : ZMW 97,895 .00/Annum
Work hours : Full-time; 44 hours/week

Basic Function

The Provincial General Services Assistant will, in the main, serve both as official Driver as well as function as the maintenance assistant for the provincial office and transit house located in Solwezi. The PGSA will serve as the provincial representative for Volunteer site visits and external stakeholder meetings in the absence of the Provincial Program Coordinator (PPC) and/or Peace Corps Volunteer Leader (PCVL).

Duties and Responsibilities will include but not limited to the following:

Adhere to all Peace Corps Zambia (PC/Z) driving guidelines, GRZ motor-vehicle laws, and DriveCam policies without exception.Assure regular maintenance and management of Peace Corps vehicles including the maintenance of accurate vehicle mileage logs for all official travel, and providing an up-to-date fuel ledger and monthly reports regarding mileage and fuel consumption to the PPC and Motorpool Coordinator. Such maintenance will include establishing rapport with local mechanics and support personnel.Carry only official Peace Corps personnel or approved persons in the vehicle. Casual passengers are under no circumstance allowed to be transported in the Peace Corps motor vehicle.Coordinate with the PPC and Motorpool Coordinator about who, what, when and where the vehicle needs to go. In this endeavor, the PGSA is expected to create a calendar of events so that vehicle bookings are adequately planned. This calendar will be planned in co-ordination with all staff on a quarterly basis.In collaboration with the Safety and Security team members, ensure that maps and access to all sites in the province are accurate and updated.Teach and assist Volunteers with bike maintenance, and when traveling on site visits, be prepared to help when needed.Maintain inventory of bike parts at the Provincial House and request additional parts as needed.Assist in maintenance around the provincial office as identified by any member of the Provincial Team (including PCVLs). Such work should be carried out only with authorization from the PPC and all bills and receipts accounted for accordingly.Maintain generator and completion of generator fuel and service log.

Required Qualifications

In order to be selected for this position, the applicant must be a Zambian Citizen, must not have been employed in intelligence-related activities, and must submit a typed cover letter and CV(with at least three traceable references) that clearly documents how each of the following requirements are met:

Successful completion secondary school including advanced certification in the field of Administration/Logistics/Procurement or related fields is requiredMust have a valid local driver’s license of class C level, at least five years of professional experience driving vehicles with manual transmission, a clean driving record, and at least two years of experience with basic vehicle maintenanceMinimum of two years’ work experience in the field of Administration/Logistics/Procurement or related fieldsWork experience in construction and/or maintenance work and experience with bike maintenance is an added advantage.Good working knowledge of EnglishProficiency with Microsoft based applications such as Word and ExcelDemonstrated ability to work in a fast paced and multi-cultural setting; professional experience working within an international organization is preferred

For detailed job specifications and submission instructions, please visit US Embassy website
www.zm.usembassy.gov/embassy/jobs.

Applications and supporting documentation including a typed cover letter, CV that clearly documents how you meet each of the above requirements, and at least three traceable references must be submitted by close of business March 10, 2018.

Address applications to:

The Human Resources Specialist,
Peace Corps Zambia,
Plot 71A Kabulonga Rd.
P.O. Box 50707, Lusaka, Zambia

Email: email ;protected clearly stating name and position applied for in the subject line

The United States Peace Corps is an Equal Opportunity Employer.

Increasing Economic and Social Empowerment for Adolescent Girls and Vulnerable Women in Zambia

EMPOWER ZAMBIA: Increasing Economic and Social Empowerment for Adolescent Girls and Vulnerable Women in Zambia

Request for Applications (RFA)
Submission Deadline: 27 February 2018
Funder: United States Department of Labor
Reference: IL-29964
Grant Period: March 10, 2018 – July 31, 2021
Grant Amount: 2,259,660 ZMW

I. Project Background

Winrock International is a non-profit organization that works with people in the United States and around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources. By linking local individuals and communities with new ideas and technology, Winrock is increasing long-term productivity, equity, and responsible resource management to benefit the poor and disadvantaged of the world.

Winrock International, in partnership with Panos Institute of Southern Africa (PANOS), in collaboration with the Ministry of Labour and Social Security is implementing a project called EMPOWER Zambia: “Increasing Economic and Social Empowerment for Adolescent Girls and Vulnerable Women in Zambia”. EMPOWER Zambia is a four-year project funded by the United States Department of Labour (USDOL). EMPOWER will be active in 20 community hubs throughout Eastern province.
EMPOWER Zambia’s intervention will provide 2,500 adolescent girls with relevant skills and access to acceptable work through the Rural Entrepreneurial and Leadership (REAL) course, mentoring, and networking opportunities. Courses have also been developed to help 1,500 vulnerable women better access livelihood opportunities and increase understanding of acceptable work and gender equality for the 1,000 men enrolled. Last, with the support of PANOS, EMPOWER will be partnering with community radio stations to develop broadcasts that will raise public awareness of children’s rights and the negative effect of child labor.

Winrock aims to reduce child labor in Zambia’s Eastern Province through interventions that support four long-term objectives:

Objective 1) adolescent girls engaged in or at high risk of entering child labor with increased access to acceptable work and high-quality training opportunities;
Objective 2) vulnerable women, whose households have children engaged in or at high risk of entering child labor, with increased access to livelihood opportunities;
Objective 3) public awareness on child labor and gender equality increased; and
Objective 4) collaboration between government, private sector and civil society on the promotion of acceptable work for adolescent girls and vulnerable women strengthened.

Winrock is currently seeking applications from qualified, locally registered non-governmental organizations to support Winrock in achieving collaboration between government, private sector and civil society on the promotion of acceptable work for adolescent girls and vulnerable women strengthened (Objective 4).

II. Subcontract Objectives

The main objective for this subcontract will be to increase government, private sector, business, and civil society engagement and collaboration through the promotion of Public-Private Partnerships (PPPs) under Objective 4. The subcontracted organization will be asked to utilize a specific strategy in order to meet this objective. The approved strategy is built on a foundation of participatory community mobilization and collaboration with the Zambian government and private sector that will ensure local ownership in the design, implementation, and monitoring of project interventions. The PPPs developed during the project will help women succeed in self-employment and promote opportunities for women-led businesses and female entrepreneurs. As part of EMPOWER’s mobilization work, a database of public and private stakeholders has already been collected, and it will be the responsibility of the subcontractor to engage with this network of stakeholders to explore options for collaboration.

III. Approach and Activities

It is expected that the subcontracted organization will use a PPP Specialist to lead activities. The PPP specialist will be housed in Winrock International’s EMPOWER Zambia office in Chipata. The PPP Specialist will be reporting to the EMPOWER Project Director as part of the EMPOWER project team, but will need to be provided technical support remotely by the subcontracted organisation. Winrock will provide administrative and logistical support to the PPP Specialist and create an enabling environment to enable the PPP Specialist to implement activities per their scope of work. The subcontracted organization will be expected to implement the following activities:

Coordinate with EMPOWER technical specialists and District Coordinators to establish priority areas for collaboration in achieving EMPOWER objectives and identify potential partners/stakeholders among public, private and civil society.Create a directory of strategic partners with their profiles and areas of collaboration with EMPOWER and engage them in creating and developing shared values and a platform of collaboration for specific project needsEstablish at least twenty-eight (28) formal MOUs between EMPOWER and stakeholders that outline specific areas of collaboration based on project priorities for engaging with beneficiaries and collaborating with EMPOWERCreate linkages for women entrepreneurs to participate in relevant business networks and the Rural Women Entrepreneurship Network (RWEN) events and promote private sector participation of these events at the district-levelSupport project beneficiaries in joining formal networks, such as the Zambia Federation of Associations of Women in Business and the Zambia Chamber of Small and Medium Business AssociationsDevelop a roster of mentors from various sectors who are able and willing to help beneficiaries navigate through the steps to establishing a functioning business or obtaining employmentSupport implementation of the project sustainability strategy to ensure that stakeholders maintain and sustain the partnerships they established as part of EMPOWER beyond the life of the project.Lead in reviving and strengthening District Child Labour Committees as well as represent the EMPOWER project in all relevant district and provincial level coordination meetings of key sectors (education, labour, agriculture etc); andProvide technical support to the PPP Specialist in developing, implementing and monitoring an outcomes-based plan of action in line with EMPOWER objective 4, consistent with the project’s Comprehensive Monitoring and Evaluation Plan Reporting and Deliverables.

Program Reporting

Monthly workplans must be submitted to the Project Director based on agreed specifications. Monthly accomplishment reports must be submitted to the M&E Specialist and Project Director. These should contain inputs to program reporting tools that aim to collect data for indicators under Objective 4, and ultimately contribute to the semi-annual technical progress report submitted to USDOL.

With technical guidance from the subgrantee, the PPP Specialist is expected to collect data and report on the following key indicators for Objective 4:

the number of public, private, and civil society stakeholders coordination bodies that have been established or strengthened through EMPOWER’s support;the number of public and private institutions receiving technical assistance from EMPOWER; andthe number of women entrepreneurs’ networks supported by EMPOWER.

The subcontracted organization will be expected to submit quarterly progress project reports to the Project Director highlighting the accomplishments and challenges during the reporting period. The progress reports will be approved by the Project Director.

Financial Reporting

The subcontract shall submit a financial report and invoice on a monthly basis, no later than 15 days after the end of each month.

The initial report should include organizational policies and financial procedures. Other attachments to the monthly financial report are as follows:

Monthly submission of supporting original documents, to support field expense report (FER)Approved monthly Bank Reconciliation and Bank statementsMonthly accruals reportMonthly Time-sheetsLabor distribution report – for indirect staffCash forecast (Projected expenses prior month)

IV. Application Guidelines

Eligibility Requirements:

a) Must be registered as a local NGO in Zambia
b) Prior experience in private and public-sector engagement, preferably with organizations and networks that are promoting child rights, child labour elimination, gender equity; support to education, training and holistic empowerment of disadvantaged girls and women in Zambia.
c) Prior experience in working within the selected geographical area, Eastern Province of Zambia preferred;
d) Prior experience in working within US government funded programs/projects preferred
e) Must demonstrate a capacity in its programming, finance, organizational development, and staff. Must have sufficient capacity and resources to implement the activities outlined above;
f) The NGO must be willing and able to enter into a contractual arrangement with Winrock to work together to implement the EMPOWER project;
g) NGOs with political identities are not eligible;
h) NGO has demonstrated good collaboration with government, civil society organization, private sector, donor, and other stakeholders in the country;
i) All funds must be spent in local currency;
j) Must provide latest audited financial statements and management letter.

Application Submission Requirements

Please make sure all documents are clearly labeled. Use 1.5 spacing, Times New Roman Font with size 12 font for the text, and size 14 font for the Headings. The application package should be made up of 4 parts:

1. A proposal of no more than 10 pages excluding the budget, annexes and support documentation. The proposal will be submitted detailing:
a. your organization’s information (historical experience, location, mission statement, vision, beneficiaries, objectives); experience including past achievements and how it is relevant to the approach and activities required
b. Approach and activities to address Section III above
c. Management and Implementation Arrangements
d. Assumptions and risk factors as well as mitigation measures

2. CV of PPP Specialist and any other relevant team members included as an annex

3. Copies of supporting documentation (copies of Registration Certificate; Constitution, Latest audited financial statement) included as an annex

4. A complete workplan following the template in Annex A

5. A complete budget following the template in Annex B

Complete application packages should be emailed to email ;protected Individual CVs or independent consultants will not be considered for this subgrant.

Deputy Finance Manager-Treasury

About CRS

The Catholic Relief Services (CRS) Zambia country program was established in 2000, and administers a varied and diversified portfolio of nutrition, health systems strengthening, food security, economic growth and livelihoods, orphans and vulnerable children (OVC) research and HIV and AIDS programs. CRS carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identify is at the heart of our mission and operations. We welcome as part of our staff and as partners people of all faiths and secular traditions who share our values and commitment to serving those in need.

Job Summary:

You will oversee all activities that ensure the accuracy, timeliness, and documentation of the Finance Department’s accounting operations and financial reporting (monthly, quarterly, yearly, and as-needed) in support of high-quality programs serving the poor and vulnerable. You will help set the standard for the Country Program’s (CP’s) financial stewardship through professional maintenance, utilization, and analysis of all cash resources controlled by the CP.

Job Responsibilities:

Oversee accounting processes, policies, and service delivery and maintain accounting controls to ensure accurate, complete, and timely recording and management of financial transactions and internal controls in compliance with CRS’ financial management policies and procedures, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements.Ensure SunSystems financial accounting package is updated with relevant information for capturing accurate financial data (such as daily exchange/conversion rates, cost allocation tools, posting of transactions, etc.).Review and analyze financial reports, including cost allocation of shared costs, to verify financial transactions. Prepare balance sheet account reconciliations to ensure all transactions are accurately stated and appropriately classified. Work with relevant staff to address irregularities and resolve accounting issues, and ensure correction of accounting entries and payroll.Serve as the key point person on all issues related to financial transaction records. Provide proactive advice, support, and capacity building to managers, and staff to ensure compliance with standards and proper records of financial transactions, as well as to support strengthening of internal control.Ensure financial reports are generated accurately and disseminated timely as per established reporting schedules (month end reports) and assist staff with financial reports analysis.Oversee maintenance of a good filing system of required supporting documentation to ensure easy access and retrieval, and a reliable and easy to follow audit trail.Ensure efficient management of cash flows and availability of sufficient and optimal cash in the CP’s operating account through monitoring cash balances (both cash-in-bank and cash-on-hand), preparing bank reconciliations, analyzing and forecasting cash needs.Participate in the monitoring and assessments of subrecipients.Supervise staff (Snr Finance Officers payables and receivable and Finance Assistant)

Typical Background, Experience & Requirements:

Education and Experience

B.A. degree in Accounting, Finance, or a qualification in accounting (CPA/ACCA or equivalent).Minimum of three years’ experience in a position with similar responsibilities, preferably with an International NGO.Substantial budgeting, budget/expense analysis, and accounting experience.Knowledge of the relevant public donors’ regulations preferred.Knowledge of local law in the area of taxation and local regulatory reporting procedures.Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of SunSystems financial accounting package or similar financial reporting software preferred.

Personal Skills

Excellent analytical skills with ability to make sound judgment and decisionsAccuracy and completeness with a strong eye for detailEthical conduct in accordance with recognized professional and organizational codes of ethicsProactive, resourceful, solutions oriented and results-orientedAbility to work collaboratively

Required/Desired Foreign Language

Travel Required (include percentage of required travel, if applicable)

Key Working Relationships:

Supervisory:

Internal:
External:

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

Trusting RelationshipsProfessional GrowthPartnershipAccountability

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Equal Opportunity Employer

Applicants Instructions: Please email a cover letter, and curriculum vitae which should include three references to: email ;protected Please include the position you are applying for in the subject line. Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement.

The closing date for applications is 25th February 2018. Only shortlisted candidates will be contacted for an interview

Senior Administration Officer – Copperbelt, Northwestern

CLIENT PROFILE:

Our Client John Snow, Inc. (JSI) seeks highly qualified and accomplished public health leaders and providers for the recently awarded United States Agency for International Development (USAID)/PEPFAR-funded Supporting an AIDS-Free Era (SAFE) Project in Zambia. The five year project which will be led by JSI in partnership with Abt Associates, mothers2mothers, and the Catholic Medical Mission Board, will work to reduce HIV mortality, morbidity and transmission, while improving nutrition outcomes and family planning integration in three provinces: Central, Copperbelt, and North-Western.

USAID/PEPFAR SAFE will work with the GRZ, private sector and civil society institutions at the national, provincial, and district level to increase access to ART for HIV positive adults and children, reduce the incidence of new infections, improve Nutritional Assessment, Counseling and Services (NACS) and family planning services, and increase the capacity of local health institutions to better serve affected populations.

ROLES: Senior Administration Officer – Copperbelt, Northwestern

Job Summary
The Senior Administration Officer is a full-time position based in the three provincial offices. S/he will provide administrative and logistics support services to personnel for the SAFE Project. S/he will be instrumental in the operation of the project office, and will be responsible for general secretarial duties. Being the first face visitors are greeted with the individual will need to be friendly, knowledgeable and hospitable!

Assist with all aspects of administrative support to staff, directory maintenance, equipment inventory and storage;Receive and answer fax/telephone calls/conference calls and greet all visitors using a professional and courteous manner and direct them to appropriate person;Oversee office upkeep in terms of needed repairs and daily cleaning;Assist with the management of travel arrangements for personnel and visiting headquarter staff, if applicable, including hotel bookings and airline reservations;Create and manage JSI welcome packages for visitors;Prepare and manage welcome materials for new staff including: orientation package, staff ID cards, business cards, office keys, telephone extensions and colleague contact information;Manage office filing system and handling official documents confidentially;Assist to arrange and coordinate staff retreats and office events;Distribute office mail and send out mail/packages to the appropriate hosts and couriers;Set-up and maintain a computerized tracking sheet for all correspondence sent from personnel to other staff and partners;Manage office stationery stock, other office supplies and maintain stationery tracking sheet;Help in the organization of conferences/retreats with maintaining schedules and ordering food; andPerform other tasks as required.

KNOWLEDGE, SKILLS AND EXPERIENCE:

Minimum of grade 12 certificate and additional certificate or qualification in office management;Minimum of 3 years experience in a similar office administrative position;Demonstrated ability to manage time and perform to strict deadlines;Ability to manage office equipment like computers, fax machines and projectors;Good filing and secretarial skills;Proficient in Microsoft Word, Excel, and PowerPoint software;Ability to multi-task with a high level of accuracy and attention to detail;Excellent written and verbal English skills;Strong communication and interpersonal skills; andAbility to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.

Preference will be given to residents of the province for the position being recruited.

Send an application via email to email ;protected and cc to email ;protected. In the subject line please indicate the position you are applying for; only those applications that reference the position in the subject line will be reviewed. Your application should consist of a cover letter and CV with three contactable referees (email, phone and full addresses). Please ensure that you mention www.zambia.jobs-employment.com as the source of this job advertisement.

Closing Date: Friday, 23 February 2018