The Transport Officer will report to the Head of Finance and Operations, and has the responsibility to ensure the smooth running of the transport department of Mary’s Meals Zambia (MMZ) and that the MMZ fleet is operated in accordance with all MM policies. It is also to ensure that the fleet is operated in an efficient and cost-effective manner to ensure all programme objectives are achievable.
- Coordinate with all MMZ departmental Heads in order to determine transport requirements and create plans that meet such requirements.
- Coordinate the movement of vehicles and motorbikes in response to needs of programme operations.
- Assist with the assessments of transportation needs and contracting of transportation services.
- Ensure the appropriate use, maintenance, and repair of all MMZ transportation assets and generators.
- Create and/or modify various systems to manage the movement of vehicles and motorbikes.
- Ensuring MMZ has sufficient supplies of fuel for the fleet and managing fuel requests including producing monthly fuel reports.
- Manage the installed Fleet Management System ensuring that data is imputed regularly and that reports are generated. This includes managing the fleet tracking system.
- Manage organizational drivers ensuring they adhere to both Mary’s Meals’ Vehicle Usage Policy and the Zambian Highway Code.
- Create and manage a system of tracking the currency/validity of all drivers’/riders’ licences, tax, COF’s and Insurance, and ensure that all documents are up to date
- Where necessary and practicable, perform check on spare parts used in the servicing/maintenance of MM vehicles and bikes. Also, take responsibility for MM’s stock of spare parts when/where applicable.
- Ensure that personal vehicle usage is properly recorded and invoiced including communicating this with each user.
- Supporting in tasks that emerge due to road traffic accidents including arranging documentation for insurance claims.
- Carry out any other reasonable tasks as may be assigned by management from time to time.
Qualifications, Skills and Experience
- A minimum of a Diploma in Logistics, Business Administration, or a related field. A Degree is an added advantage.
- Clear understanding of policies and procedures that govern the management of motorised assets and the contracting of transport services.
- Demonstrate rational and logical thinking with ability for creative problem solving.
- A Valid driver’s licence
- Ability to communicate well in both Chinyanja and English languages;
- Previous experience of fleet management and driving duties in an NGO is an advantage
- Ability and willingness to work flexible (and sometimes extended) hours as and when required;
- Very good computer literacy with high proficiency in MS Excel and MS word
- Well-developed, inter personal skills, with the ability to network widely, persuade and influence others
- Highly resilient, self-reliant and motivated, with the ability to organise own work and prioritise tasks
- Strong negotiation skills.
- Cultural sensitivity and the ability to work effectively with a wide range of people in different countries and settings