Do you want to write a letter of introduction? here’s a simple tested and profound guide on how to write a letter of introduction with samples.
According to research, 83% of job seekers said networking helped them find a job.
This does not directly imply that they got the job from people they know alone, a friend who know someone can also be helpful. This means that a letter of introduction can easily be used to forge a new connection.
Ready to grab this actionable Letter of Introduction steps?
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What is a Letter of Introduction
A letter of introduction is a correspondence used to introduce oneself to another person, a person to a professional colleague, or a friend to a group of people or company.
A letter of introduction is usually sent via email since it is the fastest means of sending correspondence to a person.
During your career, you might be required to write an introduction letter. It may be a letter of introduction for yourself, or for someone you know.
A professional, well-written letter of introduction can help give the recipient the contact and vital information they need to know when meeting someone new.
Types of Introduction Letter
Apart from writing a letter of introduction for an individual, you can as well make use of an introduction letter to get job opportunities, or even get a job if you are able to perfectly convince the person you are writing to.
There are two major types of letter of introduction. These include;
- Letter introducing yourself: In this type of letter of introduction, you write to someone who you haven’t met before, or share any form of relationship together. It can be to request for a job, help you in job search.
- Letter introducing a connection: In this letter, you introduce a member in your network (connection) to someone you know. The person you are writing to can be your friend, colleague or boss, while the person you are introducing can also be your friend, a potential candidate for a job, or someone who has something to offer.
How to Write a Letter of Introduction
A letter of introduction may be all you need to use to make that first positive impression that may result in landing you an offer, job interview, a job. It can be what you can make use of to link someone to your connection.
Want to get the best result with the use of a letter of introduction? Our step by step tested and working guide on how to write a persuasive introduction letter will get you the result you seek.
Writing a Letter of Introduction for Someone
1. Start with a greeting
The first step to take in writing a letter of introduction is by by starting with a greeting. Since you are writing to someone you already know, you can start the letter with a short informal greeting.
Hope you are doing well?”
2. Follow up with the purpose of the letter
After you write the greetings, follow up with the purpose for the letter. Explain to the person why you are writing the letter of introduction, and why he is chosen as the recipient.
3. Present the person you are introducing
Next, in your letter of introduction, present the person you are introducing. You can start with introducing the person by his full name.
“I’d love to introduce you to Daniel Johnson”
Then, explain in short summary the role of the individual, his title, and what he is doing. You should come up with convincing qualities of the individual you are introducing to be able to convince the person you are writing to.
4. Provide Information on how they can be beneficial
After you talk about the individual’s qualities, you should provide information on how he/she can be beneficial or helpful to the person you are writing to. It can be that they can be of use to a current project, future project, or as an employee.
5. Include additional information and contact
There is need for both the person you are introducing and the person you are writing the introduction letter to get in touch. A thoughtful way of achieving this is by providing the individual’s contact in the letter.
You can also include additional information in the letter of introduction such as the individual’s website, portfolio so that the person you are writing to can review the individual’s work if necessary.
6. Close with your name
Close the letter of introduction with your name in a professional way. You can achieve this by using “Thanks” or”Sincerely”, followed by your name, and title.
Writing an introduction letter for yourself
7. Address the person by name
The best way to start a letter of introduction when introducing yourself to someone you don’t know is addressing the person by his name. Instead of making your letter look random and not target, whenever you want to write an introduction letter for yourself, try getting the name of the person and including it in the letter.
8. Begin the letter by stating your name and profession
A quick way to kick-start the letter of introduction body section is by writing a quick summary of you. You can chip in your name, profession or qualifications.
9. Tell how you got to know them
It will be kind of awkward to receive a letter from a total stranger. Even if you have a good qualification, it still doesn’t look proper to send a letter to a total stranger without stating the name of the person you got their contact from. Let them know how you got their contact, this way they will be relieved and will be interested in going through your letter.
10. State the purpose of the letter
Now they are aware of whom you are, you can proceed by stating the purpose of the letter. Is it a job you are looking for? Is it an offer? Whatever your reason for the letter is, make it clear.
11. Explain who you are and what you do
You can use 3 – 5 sentences to go in details of who you are and what you do. Explain what your profession is, your qualification, education, and every other vital information the person need to know about you.
12. Provide your contact information
Since you will like to hear back from the person, you should include your contact information so they can easily reach you when necessary.
13. End with a positive tone
You should respect their time for going through your letter. Show them how grateful you are by thanking them for their time to go through your letter.
Also sign-off with “Thanks” or “Sincerely” followed by your full name.
Letter of Introduction Sample
Need tested and trusted letter of introduction sample that is effective enough to get you the result you desire? Below is the sample to use for maximum positive result.
Hope you doing great! I am writing to introduce you to a remarkable young woman, Jane Edwards. She has worked for me the past 6 months and has done an excellent job.
Jane has been very valuable to our team. She has a bachelor’s degree in marketing and she has a great sense of current market trends. She has been marketing lead on several key projects for us. Her husband recently was transferred to your city so she will be leaving us shortly. We will be sad to see her go. Since she will be coming your way, I was hoping that you might be willing to consider Jane for a position in your firm or assist her with finding other opportunities in your city. She will be a great asset to whoever hires her on.
Let me know if you have any questions or you can reach Jane directly at +18000222220. I am sure she can provide you with a resume if you wish. Thank you for your time and assistance.
Marketing Manager, ABC Company
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