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Chalimbana University

Applications are invited from suitably qualified and experienced persons for the following positions at Chalimbana University:


1. Job Title: Director – Distance Education (1 Position)

PURPOSE: Responsible for providing leadership in the operations of distance education in line with university policies.

SPECIFIC ACCOUNTABILITIES:

  • Initiates and participates in the formulation and review of policies, work manuals and
    procedures in the directorate
  • Oversees the registration of students and maintenance of students’ records.
  • Supervises subordinate staff and ensures that performance appraisal is conducted.
  • Ensures that the Directorate’s budget is prepared.
  • Spearheads resource mobilization for the unit.
  • Monitors the performance of the budget
  • Oversees enrolment of new students.
  • Superintends over the marketing of programmes.
  • Oversees the planning and running of Distance Education Examinations in all centres.
  • Oversees the processing of distance examination results.
  • Ensures budgeted expenditure items and services are procured on time in liaison with the
    procurement department.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor’s degree in Education;
  • Master’s Degree in Education;
  • PhD in Education;
  • Minimum of eight (8) years of work experience as an academic practitioner of which 5 years
    must be at Senior Lecturer level or above;
  • Must have proof of membership to a professional organization or association and
  • Excellent verbal and written communication skills.

2. Job Title: Dean Of School (7 Positions)

PURPOSE: Responsible for exercising general superintendence over the academic,
administrative and financial affairs of a school.

SPECIFIC ACCOUNTABILITIES

  • Ensures that school and departmental work plans are produced;
  • Initiates the formulation and review of policies and work manuals;
  • Ensures the implementation of policies and work plans in line with the University strategic
    plan;
  • Monitors implementations of policies and work plans;
  • Supervises teaching activities in all departments;
  • Ensures the conduct of examinations as per university regulations;
  • Supervises regular review of curricula in the school;
  • Superintends over the development of all academic programmes at undergraduate andpostgraduate levels in the School;
  • Ensures implementations of programmes;
  • Promotes postgraduate and undergraduate programmes;
  • Ensures that the consultancy unit is established in the School;
  • Ensures the development of the effective linkages with the International University
    Community;
  • Ensures that quarterly and annual reports are prepared.

QUALIFICATIONS:

  • Grade 12 School Certificate or its equivalent;
  • Bachelor’s degree in a relevant field of specialisation;
  • Master’s degree in a relevant field of specialisation;
  • PhD in a relevant field of specialisation;
  • Minimum of eight (8) years of working experience as an academic practitioner of which 5
    years must be at Senior Lecturer level or above;
  • Must have proof of valid membership to a professional organisation or association and
  • Excellent verbal and written communication skills.

3. Job Title: Chief Internal Auditor (1 Position)

PURPOSE: Responsible for spearheading planning and administrative activities of all auditable
university resources and systems, asset management, transparency.

SPECIFIC ACCOUNTABILITIES:

  • Spearheads the strategic direction of the Internal Audit Unit, formulation and review of audit policies, charters and risk-based audit plan and manuals;
  • Ensures review of compliance with applicable policies, plans, procedures, laws and
    regulations relating to academic and administrative functions.
  • Reports periodically to the Audit and Risk Committee and to the Vice-Chancellor.
  • Reports regularly to council on the operations of financial, administrative and academic
    functions of the university.
  • Ensures inspection and verification of negotiable securities, receivables and payables
    including examination of receipts for cash payments and purchases.
  • Ensures audit inspection of recording of transactions in journals, ledgers and day books
    and verifies transfer of entries of ledgers for accuracy of data and their completeness.
  • Oversees the execution of due diligence reviews, fraud investigations and any other related
    tasks when required by Vice-Chancellor.
  • Oversees the preparation of annual budget proposals of the internal audit unit, including
    estimates of costs associated with the unit’s operations.
  • Ensures submission of internal audit budgets for approval by Audit and risk committee of
    Council.
  • Ensures the efficient and effective provision of audit assurance on Human resources in the
    University.
  • Provides advice to the Vice-Chancellor relating to strategy for the efficient operations of
    University businesses.
  • Evaluates execution of audit assignments in order to ensure adherence to time schedules
    and standard practices
  • Reviews periodically the internal quality assurance systems within internal audit for
    continuous improvement.

QUALIFICATIONS:

  • Full Grade 12 Certificate or its equivalent;
  • Full ZICA, ACCA or CIMA;
  • Master’s Degree in a related field;
  • Chartered Risk Management and Assurance (CRMA) or Chartered Internal Auditor (CIA)
    will be an added advantage;
  • Minimum of five (5) years post qualifying experience in Internal auditing;
  • Must be a registered member of the Institute of Internal Auditors in Zambia or IIA Global;
  • Excellent verbal and written communication skills

4. Job Title: Deputy Registrar (1 Position)

PURPOSE: Responsible for planning and organising academic, corporate and administrative functions of the University.

SPECIFIC ACCOUNTABILITIES:

  • Participates in the formulation and development of University strategic plans and policies.
  • Coordinates University Council corporate affairs under the direction of the Registrar.
  • Communicates and enforces resolutions of council and its Committees
  • Maintains statutory registers and records
  • Oversees the maintenance of University infrastructure
  • Ensures general corporate compliance
  • Ensures safety and security of the University seal, property and assets
  • Assists in rationalising the allocation and use of University property
  • Ensures that official records of the University are maintained and updated regularly
  • Oversees the provision of secretarial services to Senate and its Committees.
  • Ensures that resolutions of Senate and its Committees are communicated.
  • Superintends over student admissions, registration, and administration of examinations
    and general academic affairs of the University.
  • Spearheads the formulation of health and safety, policy and manuals.
  • Plans for the provision of health services to the University community
  • Oversees the safety and security of the University community
  • Oversees preparation of the departmental budget.
  • Ensures that the Unit budget provisions are Implemented
  • Prepares the departmental, quarterly and annual operational performance reports.
  • Participates in the preparation of the University quarterly and annual operational
    performance reports

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor’s Degree in Public Administration/Human Resource Management/ Education
    Administration or in a related field;
  • Master’s Degree in Public Administration/Human Resource Management/ Education
    Administration or in a related field;
  • Minimum of five (5) years post qualifying relevant work experience of which three (3) years
    must be at management level.
  • Must have proof of membership to a professional organization or association and
  • Excellent verbal and written communication skills.

5. Job Title: Manager – Ict (1 Position)

PURPOSE: Responsible for planning and providing leadership in the design, development,
installation, management and maintenance of ICT in the University.

SPECIFIC ACCOUNTABILITIES

  • Initiates and participates in the formulation/review of policies, technology plans, work manuals, procedures and related documentation.
  • Ensures that approved policies on Information and Communication Technologies are
    properly interpreted and effectively communicated for implementation by the University
    Community.
  • Ensures compliance with local and international regulatory frameworks.
  • Oversees the installation and maintenance of network systems.
  • Designs, develops and executes programmes to improve the quality of the Information.
  • Ensures constant design and redesigning of key university technology solutions through
    innovation
  • Gives expert guidance in the application of Information Technology and Communication
    resources to support research.
  • Ensures overall supervision of staff in order to facilitate efficient and effective operation of
    the department.
  • Ensures the generation of financial resources for smooth operations of the department
    through consultancies and training
  • Oversees marketing of consultancy services to the general public and ensures the provision
    of training to staff and students

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor’s degree in an ICT related field:
  • Master’s Degree in an ICT related field;
  • Certification not limited to CCNA, CCNP or MCSE, Azure Certification, Certified Ethical
    Hacker/ITIL Certification/PRINCE 2 Agile;
  • Minimum of five (5) years post qualifying relevant work experience of which 3 years must
    be at middle management level;
  • Must be a member of the Computer Society of Zambia.
  • Excellent verbal and written communication skills.

6. Job Title: Manager – Marketing, International Link And Public Relation (1 Position)

PURPOSE: Responsible for planning and providing leadership in public relations, marketing and international linkages.

SPECIFIC ACCOUNTABILITIES:

  • Provides consultative and official statements on any matters concerning the University.
  • Advises management on national public relations policy and media ethics.
  • Evaluates and interprets the different publics’ images of the University to management
  • Advises Management on the course of action to constantly build the University reputation.
  • Ensures promotion of University academic programmes and services.
  • Ensures that media contacts are well managed and maintained.
  • Ensures that press briefings, media tours and press releases are conducted.
  • Drafts Speeches for Principal Officers in the University.
  • Manages all branding functions in the university
  • Oversees the development and maintenance of effective linkages with the International University Community.
  • Provides guidance during exhibitions activities at different fairs
  • Prepares weekly, monthly, quarterly and annual operational performance reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Degree in Mass Communications, Marketing, Corporate Communication or Public
    Relations or in a related field;
  • A Master’s degree in a related will be an added advantage;
  • Minimum of five (5) years practical work experience in Public Relations or Marketing.
  • Must be a member to a professional organisation or association

7. Job Title: Legal Officer (1 Position)

PURPOSE: Responsible for providing legal services, advice and professional guidance to University Council and Management.

SPECIFIC ACCOUNTABILITIES:

  • Advises Council and Management on the interpretation and application of the Higher
    Education Act and other statutes.
  • Provides legal services which involves conveyance, legal drafting, trust, contracts,
    agreements and litigation to ensure that they are effectively and efficiently executed.
  • Examines circumstances of civil disputes or charges alleging infringements of law.
  • Determines applicable law, from appropriate law codes, statutes, regulations and previous
    decisions to use when writing opinions, preparing pleas, defences and grounds of
    prosecutions.
  • Institutes title searching to establish legal/lawful ownership of property before the University
    can enter into contract for the leasing, acquisition or disposal of property.
  • Provides Council and Management with legal opinions on any matter of policy.
  • Drafts contracts and agreements for the procurement, disposal and exchange of
    equipment, machinery, services, building and property.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • LLB Degree
  • Advocate of the High Court and Supreme Court of Zambia
  • Must have a valid practicing license from the Law Association of Zambia.
  • Admission to the bar with not less than three (3) years relevant work experience.


8. Job Title: Deputy Dean Of Students (1 Position)

PURPOSE: Responsible for planning, organising and coordinating students’ affairs and Supervision of members of staff in the Students’ Affairs Unit.

SPECIFIC ACCOUNTABILITIES:

  • Prepares policy guidelines, work manuals, students’ rules and regulations.
  • Implements students’ rules and regulations.
  • Supervises the allocation of hostel accommodation
  • Supervises counselling and advisory services.
  • Facilitates the formation of students associations.
  • Coordinates sports, socio-cultural, recreation and extracurricular activities for students.
  • Enforces discipline among Student Affairs’ staff.
  • Supervises the maintenance of property in the Unit.
  • Prepares the Student Affairs’ budget.
  • Facilitates the procurement of various office equipment for the Unit.
  • Prepares and reviews monthly, quarterly and annual departmental operational
    performance reports

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor’s degree in Guidance and Counselling, Psychology, Social Work or in
    Education;
  • Master’s degree in a related field;
  • Minimum of four (4) years relevant work experience of which two (2) years should be at
    management level;
  • Must have proof of membership to a professional organization or association;
  • Excellent verbal and written communication skills.

9. Job Title: Manager Procurement (1 Position)

PURPOSE: Responsible for planning, organizing and supervising the procurement functions for the University.

SPECIFIC ACCOUNTABILITIES:

  • Prepares the annual procurement plan.
  • Directs the implementation of procurement in line policies and procedures.
  • Oversees the review of purchase order claims and contracts for conformance to Zambia
  • Public Procurement Authority (ZPPA) and University policy.
  • Reviews approved purchase orders to ensure accuracy and compliance to regulations
  • Oversees the process of evaluating the suppliers in order to determine product availability
    and terms of sale
  • Negotiates conditions of sale, establish credit facilities and obtains assurance for the
    supply of materials through signed agreements
  • Prepares and submits situational, quarterly and annual reports on procurement and supply issues for information and management decision.
  • Prepare reports regarding market conditions and merchandise costs.
  • Prepares and submits quarterly reports on procurement and supply issues to Zambia
    Public Procurement Authority (ZPPA).

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Professional Diploma (CIPS) or Bachelor’s Degree in Procurement and Supply;
  • Master’s degree in Supply Chain Management or in a related field will be an added
    advantage;
  • Minimum of five (5) years practical experience in a similar or related position;
  • Must be a member of Zambia Institute and Purchasing and Supply (ZIPS).

10. Job Title: Manager – Human Resource And Administration (1 Position)

PURPOSE: Responsible for planning, co-coordinating and implementing human resource and administrative functions of the University.

SPECIFIC ACCOUNTABILITIES:

  • Spearheads the formulation and development of administrative and human resource
    policies
  • Communicates resolutions of the bargaining unit and the human Resource Committee.
  • Facilitates the recruitment and selection process through job advertisements and interviews
  • Ensures adherence and effective implementation of recruitment policies and guidelines.
  • Guides the recruitment and selection process by adhering to recruitment policies.
  • Facilitates the review of the University Organisational structure and maintains the
    University establishment.
  • Ensures that job descriptions and specifications are prepared and updated periodically
  • Prepares and maintains all staff contracts as approved by the appropriate Council
    Committees.
  • Ensures that the Staff Performance Management System and framework is developed.
  • Provides specialist advice and guidance on matters affecting employee welfare, discipline
    and labour.
  • Guides Management on the remuneration of staff through the interpretation of the
    Remuneration policy.
  • Ensures implementation of health and safety policies and manuals
  • Coordinates all training and development programmes in the University
  • Prepares quarterly and annual operational performance reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor’s Degree in Public Administration, Human Resource Management or related field;
  • Master’s Degree will be an added advantage;
  • Minimum of seven (7) years relevant post qualifying experience of which four (4) years
    must be at management level;
  • Must be a full member of Zambia Institute of Human Resource Management

11. Job Title: Management Accountant (1 Position)

PURPOSE: Responsible for managing financial transaction processes, cash flow management, budget preparation and the budgetary control process.

SPECIFIC ACCOUNTABILITIES:

  • Prepares timely financial statements, financial reports and management accounts in
    order to facilitate decision making.
  • Ensures efficient and effective financial planning, analysis and forecasting.
  • Timely prepares budgets, budget performance reports and implements budgetary
    systems.
  • Ensures availability and control of cash in order to facilitate optimum utilisation of financial
    resources
  • Implements effective internal controls in order to ensure compliance with the University’s
    financial guidelines.
  • Ensures efficient and effective processing of financial transactions
  • Ensures provision of draft responses to internal and external audit queries.
  • Supervises subordinates in order to facilitate efficient and effective operations of the
    department.
  • Participates in the preparation of monthly, quarterly and annual operational performance
    reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • ACCA or CIMA or ZICA;
  • Minimum of 5 years relevant work experience of which 3 years must be at middle
    management level;
  • Must be a member of the Zambia Institute of Chartered Accountants

12. Job Title: Librarian (1 Position)

PURPOSE: Responsible for developing, organising and maintaining systematic collections of
books, periodicals and other recorded materials for library users.

SPECIFIC ACCOUNTABILITIES:

  • Participates in the formulation and review of policies and work manuals.
  • Responsible for deployment of staff, preparation of staff schedules, delegates assignments
    and supervises staff.
  • Develops library staff development programmes and determines appropriate areas of
    training.
  • Enforces discipline among subordinate staff in accordance with University code of conduct.
  • Supervises the selection and acquisition of library materials.
  • Formulates, implements and reviews the e-Library policy.
  • Selects, acquires and installs appropriate hardware and software for the library system.
  • Evaluates the systems for necessary upgrades in keeping with technological
    developments.
  • Participates in teaching academic courses in the area of specialization
  • Conducts and organises exhibitions to showcase library services and products.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor of Arts in Library and Information Sciences or its equivalent;
  • Master of Library in Information Science or its equivalent;.
  • Minimum of six (6) years working experience in an academic library of which three (3)
    years should be at management level
  • Must be a member of the Library Information Association of Zambia (LIAZ)

13. Job Title: Manager – Academic Services (1 Position)

PURPOSE: Responsible for the administration of academic matters and providing secretarial
services to Senate and its Committees.

SPECIFIC ACCOUNTABILITIES:

  • Drafts the academic policies, regulations and participates in the review of policies.
  • Provides guidance to members of Senate on matters related to the operations of the
    University Senate.
  • Ensures authentication of University certificates and detailed transcript of results.
  • Oversees the preparation and issuance of University certificates.
  • Ensures preparation of the budget for graduation ceremonies.
  • Supervises issuance of academic dresses to academic staff.
  • Supervises registration of graduands.
  • Ensures the issuance of graduation booklets, speeches and other information to Senators
    on graduation day.
  • Monitors tenure of office for elected members of the University Senate.
  • Conduct selections for membership to the University Senate.
  • Participates and represents Academic Office on School Boards of Studies
  • Ensures the preparation of the University prospectus and brochures on academic
    programmes and admission criteria.
  • Ensures registration of students and attends to various registration queries.
  • Ensures preparation of examination timetables in liaison with Schools.
  • Publicises and disseminates academic policies and regulations to students and staff.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor of Arts Degree in Social Sciences or in a related field;
  • Minimum of four (4) years relevant work experience;
  • Must have proof of membership to a professional organization or association;
  • Excellent verbal and written communication skills.

14. Job Title: Superintendent – Estates And Infrastructure (1 Position)

PURPOSE: Responsible for spearheading planning activities, construction and maintenance
functions relating to rehabilitation of infrastructure, plant and equipment.

SPECIFIC ACCOUNTABILITIES:

  • Spearheads the formulation and review of policies, work manuals and procedures
  • Facilitates the allocation of houses to the University members of staff;
  • Regularly inspects/surveys the condition of University infrastructure
  • Prepares detailed inventory of all university infrastructure both mobile and fixed assets.
  • Advises management on maintenance works that require out-sourcing
  • Prepares departmental budget and financial reports monthly, quarterly and annually.
  • Supervises and appraises subordinate staff in the department
  • Serves as a Project Managers/Client/Employer on all construction projects.
  • Provides technical specification for preparation of tender documents for all university
    projects.
  • Ensure effective preparation and verification of final account for civil engineering and
    building construction projects.
  • Advises Management on cost implication for proposed construction and maintenance
    projects.
  • Identifies project sites and interprets, analyses reports, maps, drawings and tests on soil
    composition
  • Directs the facilitation of the submission of drawing plans for planning permission and
    building permits to the local Authority.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor’s Degree in Civil Engineering;
  • A master’s degree in a related field will be an added advantage;
  • Minimum of three (3) years of relevant work experience;
  • Must be a member of the Engineering Institute of Zambia (EIZ)

15. Job Title: Accountant (1 Position)

PURPOSE: Responsible for undertaking all aspects of Finance and Accounting functions of the
university.

SPECIFIC ACCOUNTABILITIES:

  • Participates in the preparation of financial statements, financial reports and management
    accounts in order to facilitate decision making.
  • Participates in the process of financial planning, financial trends and forecasting in order
    to facilitate decision making.
  • Participates in the preparation of budgets and budget performance reports through
    accurate analysis of financial data in order to enhance accountability
  • Implements effectively internal controls in order to ensure compliance with the
    University’s financial guidelines.
  • Provides draft responses to internal and external audit queries in order to enhance
    transparency and accountability.
  • Supervises subordinates in order to facilitate efficient and effective operation of the
    department
  • Participates in the preparation of monthly, quarterly and annual operational performance
    reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • ACCA or CIMA or ZICA
  • Minimum of four (4) years relevant work experience.
  • Member of the Zambia Institute of Chartered Accountants

16. Job Title: Human Resource Officer (1 Position)

PURPOSE:

Responsible for planning, co-coordinating, providing administration and Human Resources
Management Services to management

SPECIFIC ACCOUNTABILITIES:

  • Participates in the formulation and development of human resource policies
  • Drafts correspondence on the resolutions of the bargaining unit and the human Resource
    Committee.
  • Prepares the recruitment plan, recruitment adverts and coordinates the recruitment
    process
  • Drafts appointments, probationary and confirmation letters
  • Participates in the review of the University Organisational structure and maintenance of
    the University establishment
  • Participates in the preparation of staff contracts
  • Creates and maintains records of all employees in the University
  • Participates in the development of the Staff Performance Management System and
    framework
  • Provides specialist advice and guidance on matters affecting employee welfare, discipline
    and labour
  • Guides Management on the remuneration of staff through the interpretation of the
    Remuneration policy.
  • Facilitates the implementation of health and safety policies and manuals
  • Participates in the coordination of training and development programmes in the University
  • Prepares quarterly and annual operational performance reports

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor’s Degree in Public Administration/Human Resources Management or a related
    field;
  • Minimum of three (3) years of relevant work experience;
  • Must be a member of Zambia Institute of Human Resource Management.

17. Job Title: Chief Security Officer (1 Position)

PURPOSE: Responsible for planning, managing and directing security strategies and protect
University community.

SPECIFIC ACCOUNTABILITIES:

  • Plans daily, weekly, monthly and annual security strategies
  • Briefing supervisors on new security developments and implementation processes.
  • Coordinates and supervises security administration and operations
  • Ensures that University property and assets are safeguarded
  • Develops and reviews comparative security strategies in line with crime trends in the
    University.
  • Investigates and prevents crime.
  • Liaises with other security agencies on matters relating to the University security and
    investigations.
  • Conducts security sensitisation for the University community.
  • Ensures that law and order is maintained in all university events.
  • Prepares sectional budget, daily, weekly, monthly, quarterly and annual operational
    performance reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor’s Degree in any Social Sciences and Certificate in Defence and Security, Military,
    Correctional Services or Police;
  • A degree in Law, Criminal Justice and Defence and Security or Correctional Services will
    be an added advantage;
  • Minimum of five (5) years relevant experience

18. Job Title: Personal Assistant (3 Positions)

PURPOSE: Responsible for providing secretarial and administrative services in School/Units

SPECIFIC ACCOUNTABILITIES:

  • Provides secretarial support and Screens incoming mail.
  • Screens, visitors and making appointments for the office.
  • Draft responses to routine requests including referral to other offices in the University.
  • Takes dictations and drafts routine memoranda, letters, reports, notices as required.
  • Manages the office diary and prepares the itinerary
  • Makes arrangements for appointments and meetings.
  • Maintains an accurate and up to date filing system for ease reference and retrieval.
  • Initiates procurement of goods and services in the school/unit.
  • Issues and monitors proper utilisation of consumables
  • Communicates effectively with clients that visit the office.
  • Supervises cleaners in the school/units

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Diploma in Secretarial studies or Advanced Certificate in Secretarial with 65 WPM typing
    speed and a Bachelor’s Degree in social sciences or in a business related field;
  • Minimum of four (4) years of practical secretarial working experience in a similar position.

19. Job Title: Marketing Officer (1 Position)

PURPOSE: Responsible for the implementation of marketing functions of the University

SPECIFIC ACCOUNTABILITIES:

  • Promotes academic programmes and services using various media platforms.
  • Prepares and designs the University marketing strategy.
  • Designs various marketing tools.
  • Uploads and monitors contents of the website.
  • Organises and facilitates marketing and publicity of University events.
  • Conducts marketing research surveys for the University.
  • Analyses target groups, institutions and their various educational needs
  • Conducts and arranges media briefings in liaison with the Manager.
  • Liaises with various media houses that would assist in marketing
  • Participates in the preparation of quarterly and annual operational performance reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor’s Degree in Marketing;
  • Minimum of three (3) years relevant work experience;
  • Must be a member of Zambia Institute of Marketing

20. Job Title: Procurement Officer (1 Position)

PURPOSE: Responsible for day-to-day execution of procurement functions.

SPECIFIC ACCOUNTABILITIES:

  • Participates in the preparation of departmental work plans.
  • Participates in the preparation of purchase orders for submission to prospective suppliers.
  • Participates in the process of evaluating bids/quotations from prospective suppliers.
  • Participates in the negotiation of conditions of sale/contracts.
  • Participates in the preparation and submission of situational, quarterly and annual reports
    to Management and Zambia Public Procurement Authority (ZPPA).
  • Participates in the preparation of documents in order to facilitate the bidding process.
  • Appraises the subordinate staff and ensures staff performance appraisals are conducted
    in the section
  • Prepares monthly, quarterly and annual operational performance reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • ZIPS level VI or Bachelor’s Degree in Procurement or Supply Chain Management.
  • Minimum of 3 years relevant work experience.
  • Must be a member of Zambia Institute of Purchasing and Supply (ZIPS).

21.  Job Title: Scientist (4 Positions)

PURPOSE: Responsible for providing technical and administrative support in the Teaching Department

SPECIFIC ACCOUNTABILITIES:

  • Participates in the formulation/review of policies and reviews laboratory work manuals.
  • Participates in preparation of Departmental budget;
  • Coordinates laboratory work activities in the Department.
  • Demonstrates and supervises all laboratory experiments.
  • Ensures satisfactory maintenance of laboratory equipment and apparatus used for teaching and research
  • Ensures that laboratory equipment, apparatus and other instruments are in good working
    condition for laboratory experiments
  • Participating in the collection and analysis of data for research activities.
  • Ensures that an inventory of all laboratory equipment and requisites is maintained and
    updated.
  • Participates in the preparation of quarterly and annual operational performance reports

QUALIFICATIONS:

  • Grade 12 Certificate or its equivalent;
  • Minimum of a Bachelor of Science Degree in related field;
  • Minimum of three (3) years post qualifying experience in a relevant laboratory
    environment.

22. Job Title: Administrative Officer – Senate And Examinations – (1 Position)

PURPOSE: Responsible for coordination of senate affairs, examinations and logistical functions of the academic office.

SPECIFIC ACCOUNTABILITIES:

  • Prepares examinations budget.
  • Prepares examination time tables in liaison with schools.
  • Prepares, issues and authenticates University Certificates.
  • Prepares budgets for graduation ceremonies.
  • Interprets examination regulations.
  • Interprets examination regulations.
  • Monitors tenure of office for elected members of the University Senate.
  • Prepares schedule of meetings of Senate and its Committees.
  • Participates in the preparation of quarterly and annual operational performance reports

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor’s Degree in Social Sciences, Business, Education or in a related field;
  • Minimum two (2) years of work experience in administration;
  • Must be a member to a professional organization or association

23. Job Title: Administrative Assistant (3 Positions)

PURPOSE: Responsible for performing general administrative functions in the School or Unit.

RESPONSIBILITIES:

  • Assisting in ensuring timely procurement of needed requisites;
  • Maintaining an accurate and up to date filling system of staff records for easy reference
    and retrieval;
  • Maintaining an inventory of the unit resources such as records, cleaning material,
    equipment and any other property;
  • Participating in the preparation of the unit budget;
  • Participating in the preparation of quarterly and annual operational performance reports;
  • Performing any other duties as may be lawfully assigned by the supervisor.

QUALIFICATIONS:

  • Grade 12 Certificate with Credit’ or better in English or its equivalent;
  • Diploma in Management Studies/Human Resource Management/Public Administration or
    any other related field;
  • Must be a member to a professional organization or association
  • Minimum of one (1) year relevant work experience;

24. Job Title: Stores Controller (1 Position)

PURPOSE: Responsible for the overall management, receipt and issuance of stock to end users.

SPECIFIC ACCOUNTABILITIES:

  • Participates the preparation of departmental work plan.
  • Ensures that all in-coming deliveries are inspected against specifications of the purchase
    order.
  • Liaises with the Manager, Estates and infrastructure in coding furniture and equipment.
  • Ensures that all goods procured are delivered to Central Stores
  • Ensures that user departments are notified of goods received
  • Ensures proper handling and storage of hazardous materials to avoid damage to property
    and accidents.
  • Ensures that fire fighting equipment are installed in locations which are easily accessible
  • Ensures that stock from suppliers is checked for damages, expiry dates and any other
    quality concerns.
  • Appraises the subordinate staff and ensures staff performance appraisals are conducted
    in the section.
  • Participates in the preparation of monthly, quarterly and annual operational performance
    reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Professional Diploma (CIPS) level VI or Bachelor’s Degree in Procurement or Supply Chain
    Management.
  • Minimum of three (3) years relevant work experience
  • Must be a member of Zambia Institute of Purchasing and Supply (ZIPS).

25. Job Title: Administrative Officer – Admissions And Registrartion – (1 Position)

PURPOSE: Responsible for preparations of admission and registration of students.

SPECIFIC ACCOUNTABILITIES:

  • Participates in the preparation of departmental work plan.
  • Participates in drafting admission advertisements.
  • Prepares the application forms.
  • Provides guidance to the general public on programmes of study.
  • Participates in the preparation and publication of admissions list of successful candidates.
  • Dispatches admission letters and other accompanying documents to successful admission candidates.
  • Supervises the opening of files and data entry exercise for new applicants.
  • Participates in the preparation of quarterly and annual operational performance reports

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor’s Degree in Social Sciences, Business, Education or in a related field;
  • Minimum two (2) years of work experience in administration;
  • Must be a member to a professional organization or association

26. Job Title: Internal Auditor (2 Positions)

PURPOSE: Responsible for carrying out audit assignments under the direction of the Senior Internal Auditor at the Chalimbana University

SPECIFIC ACCOUNTABILITIES:

  • Participates in the preparation of departmental work plan.
  • Participates in the preparation of work manuals, procedures and related documentation
  • Participates in the review of work manuals, procedures and related documentation.
  • Inspects and verifies negotiable securities and accounts receivables and payables.
  • Examines cancelled cheques and receipts for cash payments and purchases.
  • Inspects assets of the University to ensure that they are promptly recorded, accounted for
    and adequately safeguarded against risk and misappropriation
  • Reviews University’s compliance to its own statutes and other related statutes.
  • Reviews compliance to financial and academic rules, regulations and procedures.
  • Checks that the University addresses the internal control environment of automated
    information processing systems.
  • Participates in the preparation and review of departmental annual budgets.
  • Participates in the preparation of quarterly and annual operational performance reports.
  • Participates in the review of departmental annual operational performance.

QUALIFICATION:

  • Grade 12 certificate or its equivalent;
  • Bachelor degree in Accountancy/Level II ACCA/Level II CIMA/Level II ZICA;
  • Minimum of three (3) years of experience;
  • Must be a registered member of the Institute of Internal Auditors Zambia.

 Job Title: Network Administrator (1 Position)

PURPOSE: Responsible for planning, designing and implementation of networks for smooth

SPECIFIC ACCOUNTABILITIES:

  • Participates in the formulation and review of policies, work manuals, procedures and related documentation.
  • Carries out day to day server operations and optimization.
  • Implements and manages common network services and protocols
  • Implements and maintains security on all systems running in the network environment
  • Carries out server maintenance and upgrades them from time to time.
  • Make backups routinely for Data/Information safety;
  • Carries out user computer administration.
  • Markets the consultancy services to the general public through a number of channels
  • Provides training to other staff and students in Networking and related subjects;
  • Ensures training computers are operational;

QUALIFICATIONS:

  • Grade 12 School Certificate or its equivalent;
  • Bachelor of Science degree in an ICT related field;
  • CISCO Certified (CCNA, CCNP), MCSE, Network+, Security+, MCSA, CompTIA A+
    (any one of the Certification);
  • Minimum of two (2) years relevant work experience;
  • Must be a member of the Computer Society of Zambia.

27. Job Title: Data Base Administrator (1 Position)

PURPOSE: Responsible for administration and maintenance of university databases by
performing all related activities to keep the data secure, available and trust worthy.

SPECIFIC ACCOUNTABILITIES:

  • Participates in the formulation and review of policies, work manuals, procedures and
    related documentation.
  • Assigns passwords and maintains database access.
  • Analyses and recommends database improvements.
  • Carries out data back-ups routinely to secure information
  • Installs and updates database software.
  • Modifies databases to specific user requirements and monitors available disk space.
  • Develops new databases and optimises queries.
  • Plans disk storage requirements.
  • Assesses situations, develops and implements solutions.
  • Markets the consultancy services to the general public through a number of channels.
  • Recovers lost data and repairs program bugs and sets security permissions for database

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Bachelor’s degree in an ICT related field;
  • Oracle, Postgres, MySQL or SQL certification;
  • Minimum of two (2) years relevant work experience;
  • Must be a member of the Computer Society of Zambia.

28. Job Title: Assistant Internal Auditor (1 Position)

PURPOSE: Responsible for carrying out audit assignments under the direction of the Internal
Auditor at the University.

SPECIFIC ACCOUNTABILITIES:

  • Participates in the preparation of work manuals, procedures and related documentation.
  • Inspects and verifies negotiable securities and accounts receivables and payables.
  • Checks cancelled cheques and receipts for cash payments and purchases.
  • Inspects assets of the University to ensure that they are promptly recorded, accounted for
    and adequately safeguarded against risk and misappropriation.
  • Checks that the University addresses the internal control environment of automated
    information processing systems.
  • Participates in the preparation of departmental annual budgets
  • Participates in the preparation of quarterly and annual operational performance reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Level II ACCA/ CIMA Management level/ZICA Licentiate/Bachelor of Accountancy or its equivalent;
  • Minimum of two (2) years relevant work experience;
  • Must be a registered member of the Institute of Internal Auditors Zambia.

29. Job Title: Assistant Accountant (1 Position)

PURPOSE: Responsible for undertaking all aspects of the Finance and Accounting functions of the section.

SPECIFIC ACCOUNTABILITIES:

  • Updates and reconciles all ledger accounts in order to facilitate preparation of financial
    reports.
  • Prepares bank reconciliation statements by ensuring that all financial transactions for all
    bank accounts are posted
  • Processes requests for payment in order to meet financial obligations as and when theyfall due.
  • Issues receipts for all monies received to ensure accountability.
  • Supervises subordinates in order to facilitate efficient and effective operations
  • Participates in the preparation of monthly, quarterly and annual operational performance
    reports

QUALIFICATIONS:

  • Grade 12 School Certificate or its equivalent;
  • ZICA Licentiate, ACCA Part 2 or CIMA Part 2 or Bachelor of Accountancy;
  • Minimum of three (3) years relevant work experience;
  • Member of the Zambia Institute of Chartered Accountants.

30. Job Title: Stores Keeper (1 Position)

PURPOSE: Responsible for receiving, keeping and issuing stocks for the university

SPECIFIC ACCOUNTABILITIES:

  • Participates in the preparation of departmental work plans
  • Stores goods in appropriate places according to the department.
  • Liaises with schools and units on the stock requirements.
  • Inspects stock and liaises with the supervisor on obsolete stock for disposal.
  • Issues stock according to the requisition from user departments.
  • Keeps all records of goods received and goods issued according to the inventory policy.
  • Updates stores records to ensure right quantities of stocks are maintained.
  • Undertakes weekly and monthly stock taking and prepares status reports.
  • Handles and stores hazardous materials safely to avoid damage to property and
    accidents
  • Prepares monthly, quarterly and annual operational performance reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Advanced Diploma in ZIPS or Diploma (CIPS) level IV;
  • Must be a member of Zambia Institute of Purchasing and Supply (ZIPS);
  • Minimum of two (2) years relevant work experience.

31. Job Title: Ict Technician (1 Position)

PURPOSE: Responsible for providing first line ICT support to staff and students in the university.

SPECIFIC ACCOUNTABILITIES:

  • Participates in the formulation and review of policies, work manuals and procedures;
  • Diagnoses computer problems.
  • Monitors computer processing systems.
  • Schedules maintenance activities and teaches clients to use computer programs.
  • Repairs computers and initiates procurement of computer parts.
  • Carries out routine up to date backups for information safety.
  • Sets up workstations with computer equipment and other necessary peripheral devices.
  • Installs LAN/WAN and other networks.
  • Trains students and staff on minor operations on computer software and programmes.
  • Participates in marketing consultancy services to the general public.

QUALIFICATIONS:

  • Grade 12 Certificate or its equivalent;
  • Minimum of a Diploma in an ICT related field;
  • CompTIA A+ or Network+;
  • Minimum of two (2) years relevant experience;
  • Must be a member of the Computer Society of Zambia.

32. Job Title: Plumber (1 Position)

PURPOSE: Responsible for executing plumbing repairs/maintenance works and installation of new plumbing fixtures in the University.

SPECIFIC ACCOUNTABILITIES:

  • Installs plumbing systems and fixtures.
  • Repairs and maintains plumbing fixtures.
  • Rehabilitates existing plumbing fixtures.
  • Conducts hydraulic tests.
  • Unblocks and extracts all sewer blockages.
  • Digs and excavates trenches for laying of pipelines including cleaning and maintaining work
    place and tools.
  • Participates in the preparation of weekly, monthly and quarterly annual operational
    performance reports

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Minimum of a Craft Certificate in Plumbing;
  • Minimum of one (1) year relevant work experience.

33. Job Title: Electrician (1 Position)

PURPOSE: Responsible for carrying out routine medium voltage installations, repair, maintenance and operation (breakdown /emergency) activities.

SPECIFIC ACCOUNTABILITIES:

  • Prepares switching schedule for purposes of isolation for maintenance,
    construction/installation, re-construction.
  • Conduct installation, wiring, maintenance and repair of electrical equipment.
  • Carry out weekly inspections of electrical fittings and fixtures.
  • Carry out of servicing of medium voltage installations.
  • Carry out electrical tasks according to given technical specifications.
  • Ensure that the Quebec safety system is followed in the care and maintenance of
    electrical installations of workshops.
  • Follow electrical instructions and execute them diligently
  • Participate in the preparation of quarterly and annual operational performance reports

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Minimum of a Craft Certificate in Electrical Engineering;
  • Minimum of one (1) year practical experience.

34. Job Title: Carpenter (1 Position)

PURPOSE: Responsible for carrying out carpentry and construction works.

SPECIFIC ACCOUNTABILITIES:

  • Prepares work site and all the relevant logistics required to undertake tasks.
  • Undertakes renovation, alteration, basic repairs and maintenance to existing structures.
  • Ensures that safety and hygiene standards are maintained at a worksite.
  • Sets up ladders, scaffolds and other general work environments.
  • Participates in the preparation weekly, monthly, quarterly and annual reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Minimum of a Craft Certificate in Carpentry and Joinery;
  • Minimum of one (1) year relevant work experience.

35. Job Title: Bricklayer (1 Position)

PURPOSE: Responsible for carrying out bricklaying and construction works.

SPECIFIC ACCOUNTABILITIES:

  • Prepares work site and all the relevant logistics required to undertake tasks.
  • Undertakes renovation of building works, alteration, wall repairs, basic repairs and
    maintenance to existing structures.
  • Ensures that safety and hygiene standards are maintained at the worksite.
  • Sets up ladders, scaffolds and other general work environment.
  • Participates in the preparation of weekly, monthly, quarterly and annual.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Minimum of a Trade Test Certificate in Bricklaying;
  • Minimum of one (1) year relevant work experience.

36. Job Title: Stores Clerk (1 Position)

PURPOSE: Responsible for managing all records of stocks in the Central Stores.

SPECIFIC ACCOUNTABILITIES:

  • Participates in the preparation of departmental plan
  • Inspects all goods received to ensure that they are in accordance with specifications.
  • Records accurately all goods received and stock issued.
  • Notifies user departments on receipt of goods at central stores.
  • Participates in stock taking, documents and keeps stock taking reports.
  • Preparation of monthly, quarterly and annual performance reports of stores status
    operations

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Advanced Diploma in ZIPS or Diploma (CIPS) level IV;
  • Must be a member of Zambia Institute of Purchasing and Supply (ZIPS);
  • Minimum of two (2) years relevant work experience.

37. Job Title: Accounts Clerk – (2 Positions)

PURPOSE: Responsible for facilitating the process, maintenance and custody of primary records of financial transactions for receipts and payments

SPECIFIC ACCOUNTABILITIES:

  • Receives all relevant source documents for payment processing.
  • Verifies all relevant source documents for completeness, accuracy and validity for payment
  • Prepares payment vouchers and ensures proper vouching and coding of the transactions
  • Undertakes daily banking of all cash and cheque collections;
  • Collects bank statements to facilitate preparation of bank reconciliation statements.
  • Provides input for the preparation of financial reports and/or returns.
  • Maintains records of creditors, debtors and supporting schedules of payments
  • Maintains a proper filing system to facilitate storage, reference to and/or retrieval of
    documents.
  • Participates in the preparation of monthly, quarterly and annual operational performance
    reports

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • ZICA Technician, ACCA II or CIMA II or its equivalent;
  • Minimum of one (1) year relevant work experience;
  • Member of the Zambia Institute of Chartered Accountants.

38. Procurement Clerk (2 Positions)

PURPOSE: Responsible for managing all records of Purchasing documents in the Purchasing
and Supplies Department.

SPECIFIC ACCOUNTABILITIES:

  • Keeping record of all Purchase orders raised in the Purchasing and Supplies Department.
  • Raising Orders and ensuring that they are signed by the relevant authorities.
  • Keeping an updated data /filing system for easy retrieval of documents.
  • Assist in collecting quotations for the requisitioned items by user departments.
  • Assists the Assistant Purchasing Officer in keeping records of all purchases.
  • Assist preparation of enquiries and soliciting quotations for purchases of various
    departments.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Advanced Diploma in ZIPS or Diploma (CIPS) level IV;
  • Must be a member of Zambia Institute of Purchasing and Supply (ZIPS);
  • Minimum of two (2) years relevant work experience.

39. Job Title: Reprographic Officer (1 Position)

PURPOSE: Responsible for printing and binding printed materials.

SPECIFIC ACCOUNTABILITIES:

  • Replaces consumables in the equipment when depleted.
  • Orders for the servicing of printing equipment.
  • Orders consumables in liaison with the procurement unit.
  • Prints materials and publications for the directorate.
  • Binds the printed material and publications.
  • Participates in the preparation of monthly, quarterly and annual reports

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Certificate in Printing or related field;
  • Minimum of two (2) years work experience as a printer or binder.

40. Job Title: Library Assistant (2 Positions)

PURPOSE: Responsible for various library technical duties including selection, acquisition,
organisation, storage and circulation of information resources

SPECIFIC ACCOUNTABILITIES:

  • Participates in the preparation of the departmental work plan
  • Shelves all library materials regularly in designated areas and sorts materials for repair
  • Registers new library users and clears students at the end of every term.
  • Responds to inquiries and helps users to locate the information resources.
  • Retrieves materials for students, lecturers and researchers from the closed access
    locations.
  • Participates in producing Book Recommendation Forms.
  • Conducts bibliographic searching and verification.
  • Prepares cataloguing drafts, catalogues and classifies information resources.
  • Prepares book cards, book pockets, files catalogue cards, spine labels and card reading.
  • Participates in the preparation of monthly, quarterly and annual operational performance
    report.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Diploma in Library and Information Science or its equivalent;
  • Minimum of two (2) years relevant work experience;
  • Must be a member of the Library Information Association of Zambia (LIAZ)

Job Title: Driver (5 Positions)

PURPOSE: Responsible for driving University vehicles and running assigned errands in the University.

SPECIFIC ACCOUNTABILITIES:

  • Completes and submits accident reports to the police and Transport Officer.
  • Undertakes routine vehicle check-ups and carries out minor repairs.
  • Cleans vehicles.
  • Collects and delivers goods and correspondences.
  • Transports members of staff as may be assigned by the Supervisor.
  • Prepares weekly, monthly, quarterly and annual operational performance reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • PSV driving licence;
  • A Craft Certificate in Automotive Mechanics will be an added advantage.
  • Minimum of 5 years relevant work experience.

41. Job Title: Hostel Attendant (4 Positions)

PURPOSE: Responsible for planning and attending to the social welfare needs of students in the halls of residence

SPECIFIC ACCOUNTABILITIES:

  • Participates in the preparation of sectional work plan and daily activity reports.
  • Conducts physical checks to verify occupants of the hostels
  • Reports vacant bed spaces and defects to property and infrastructure.
  • Custodian of keys to the rooms.
  • Issues mattresses and curtains to students who have been allocated rooms.
  • Reports and attends to any sick student in the hostels and ensures that they are taken for
    medical attention.
  • Maintains a proper record of students residing in the hostels
  • Participates in the enforcement of the general rules and regulations for students living on
    campus
  • Monitors the cleanliness of the kitchenettes and hostels.

QUALIFICATIONS:

  • Grade 12 School Certificate;
  • Minimum of a Certificate in House Keeping or Tourism and Hospitality or in a related field;
  • A Certificate or Diploma in Records Management will be an added advantage;
  • Minimum of one (1) year relevant work experience

42. Job Title: Office Assistant – (1 Position)

PURPOSE: Responsible for handling front office duties, cleaning utensils, collecting and dispatching various correspondences for the Unit.

SPECIFIC ACCOUNTABILITIES:

  • Collects, sorts and dispatches various correspondences within and outside the University.
  • Keeps an updated record of incoming and outgoing correspondences.
  • Answer phone calls, receive and screen visitors and attending to office inquiries
  • Prepares and serves beverages to members of staff in a hygienic manner
  • Maintains offices in a clean and orderly manner.
  • Collects and washes cups, beverage making pots, spoons and trays
  • Photocopies and shreds unwanted documents
  • Participates in the preparation of quarterly and annual operational performance reports.

QUALIFICATIONS:

  • Grade 12 certificate or its equivalent;
  • Certificate in Office Management or Records Management or in a related field;
  • Minimum of One (1) year relevant work experience

Only candidates who meet the specified requirements need to apply to the address indicated below, enclosing their detailed Curriculum Vitae, copies of educational certificates, including transcripts of results, names and addresses of three traceable references and contact address/ telephone/e-mail details. The position should be clearly marked on the envelope.

Applications to be sent to:

The Registrar

Chalimbana University

Private Bag E1

Lusaka

Closing date: 26th February 2021.

Only short-listed candidates will be contacted.

Chalimbana University is an Equal Opportunity Employer

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