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Finance and Administration Officer Zambia Civic Education Association


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Career Opportunities at the Zambia Civic Education Association: Finance and Administration Assistant

Zambia Civic Education Association (ZCEA) is a nongovernmental not for profit organisation that promotes and protects children’s rights through advocacy and civic education. It is an equal opportunity employer that places great value on hard work and reflective learning by all its employees.

The Finance and Administration Officer will work under the direct supervision of the Accountant and will be responsible for the following major duties:

1. Monitoring of ZCEA Bank Accounts.
2. Processing of payments.
3. Maintenance and monitoring of imprest register and liquidations within policy specified timeframes.
4. Perform project planning, budgeting and budget monitoring essentials functions.
5. Assistance with the preparation of annual ZCEA accounts including asset register.
6. Maintenance of finance filing system.
7. Perform procurement and stores control functions.
8. Perform administration, staff management and welfare functions.

Required Qualifications and experience

1. Grade 12 school certificate.
2. ZICA – Technician or ACCA – Level 1 or CIMA – Level 1 or equivalent
3. At least 3 years post-qualifying experience in financial management for international donor funded projects.
4. Current ZICA membership a must.
5. Ability to manage time and perform to strict deadlines.
6. Experience with using Pastel Evolution Accounting Package.
7. Excellent oral and written communication skills.
8. Valid, more than 2 years experience, driver’s license an added advantage.

Please complete all sections. Incomplete applications will not be considered.

Completed application forms should be returned by email as a Microsoft Word document to judithm@zamcivic.com.zm / accounts@zamcivic.com.zm Please use these email addresses for all applications.

SECTION A: Personal Details

1. PERSONAL

Surname
First Name
Home Address
Mobile number
Alternative no
Email address

2. ELIGIBILITY FOR EMPLOYMENT

Please note we are unable to provide work permits for this role.

2.1 Are you Zambian aged 21 years and above?

YES / NO (please delete as appropriate)

If yes, please state your National ID Number:

3. DISABILITY

Please mention any special needs which should be met to help you participate in the recruitment process.

3.1 Are there any needs in terms of access to equipment or facilities that you require to enable you to fully undertake the duties of this post?

YES / NO (please delete as appropriate)

If yes, please specify and how we can meet them

4. MEDICAL CONDITION

4.1 Do you have any medical condition/s which may impede your ability to carry out the post?

YES / NO (please delete as appropriate)

If yes, please give details

4.2 Are there any needs in terms of access to equipment or facilities that you require to enable to fully undertake the duties of the post for which you are applying?

YES / NO (please delete as appropriate)

If yes, please give details

5. DECLARATION OF CRIMINAL RECORD

5.1 Please declare in a separate document any criminal record or pending criminal proceedings against you. Label the document “Private and Confidential” and send via email.

5.2 REFERENCES

Please provide contact details of two referees one of whom should be your current or most recent supervisor. ZCEA will seek confidential references from the referees you would have provided.

Referee 1
Surname
First Name
Job Title
Mobile number
Organisation/Company name and address
Email address
Relationship to you

Referee 2
Surname
First Name
Job Title
Mobile number
Organisation/Company name and address
Email address
Relationship to you

6. DECLARATION

Please declare that all information provided in this application is true. This includes both professional and academic qualifications, status of ZICA Membership and number of years of experience. Any misrepresentation of information no matter how minor will constitute grounds for summary dismissal. ZCEA reserves the right to check any of the details which you have provided in your application.

Please read, sign and date to confirm the statements below:

• I confirm that the information I have provided in all sections of this application form, are true.

Signature (digital or handwritten) Full Name
Date:

SECTION B: ACADEMIC, PROFESSIONAL AND WORK HISTORY

7. PRESENT OR MOST RECENT EMPLOYER

Job Title:
Date of commencement:
Date of leaving:
Full-time or Part-time:
Reason for leaving/wanting to leave:
Period of notice required:
Current or most recent gross salary per month:
Employer’s name and address:
Employer’s work telephone number:
Employer’s email:
Position’s key responsibilities:

8. WORK HISTORY with most recent first (add rows if necessary)

Date started Date left Full/Part-time? Job title and brief details of post Employer’s name and address

9. ACADEMIC QUALIFICATIONS with most recent first (add rows if necessary)

Date completed Full or part-time? Name of institution and course(s)/subject(s) studied Certificate and grade obtained

10. PROFESSIONAL QUALIFICATIONS

Please list:
a) Qualifications gained
b) Other courses/seminars attended in last 5 years
c) Membership of Professional Bodies
Add rows as may be necessary

Date completed Certificate Awarded/Institution/Length of Training

11. MOTIVATION STATEMENT – RELEVANT KNOWLEDGE, SKILLS AND EXPERIENCE

Please present your knowledge, skills and experience to the job description and person specification and tell us why you are the most suited for the job in not more than 4 pages double spacing or not more than want 1,000 words.

To apply for this job email your details to judithm@zamcivic.com.zm

Closing Date : 20th May, 2021.

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