- Company: DAI Global LLC
- Location: Zambia
- State: Lusaka
- Job type: Full-Time
- Job category: Accounting Jobs in Zambia
The USAID Local Impact Governance Activity (Local Impact) is a five-year activity that is helping Zambia build up a sub-national system of governance for devolved service delivery more responsive to citizen needs. The activity is engaging national and sub-national authorities to expand the capabilities of district-level governance bodies to deliver sustainable development outcomes, increase effective citizen and private-sector involvement in development planning and monitoring, and improve public financial management and domestic revenue generation. The activity has the following three objectives:
Objective 1: Citizens improve their collective skills to effectively assess service-delivery needs and performance and constructively engage with government.
Objective 2: The sub-national governance system becomes more responsive to citizen needs, generates, and accountably expends revenue, and improves service-delivery outcomes.
Objective 3: The program generates learning and facilitates problem solving that supports the development of an effective, financially viable sub-national governance system for devolved services, capable of being scaled up throughout Zambia. The Program seeks to recruit for the following positions:
Position: Grants & Procurement Officer
Location: Lusaka, Zambia
Type: Long Term Technical Assistance
Contract Name: USAID Local Impact Governance Activity
Period of Performance: On/around January 15, 2021 – November 1, 2025
The Grants & Procurement Officer will be responsible for supporting the Procurement Manager and the Grants Manager with the administration of procurement and grants activities.
Main Duties and Responsibilities
- supports procurement activities as directed by the Procurement Manager;
- Ensures DAI/USAID and FAR policies, and procedures are followed and enforced;
- Uses efficiently, accurately and effectively DAI’s procurement system in TAMIS;
- Adheres strictly to the policies and procedures detailed in Local Impact’s Field Operations Manual;
- Monitors, tracks and expedites all project procurement activities and delivery status of goods/service;
- Solicits bids and quotes from vendors and through market research efforts, identifies and qualifies potential suppliers (and products/services);
- Ensures that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies;
- Conducts price/cost/reasonability analyses and Maintains local procurement lists and schedules;
- Inspects goods or verifies services, confirms delivery and receipt of goods, and monitors the use and disposition of goods;
- Prepares complete backup documentation for procurement purchases;
- Acts as a member of the procurement selection committees and ensure that the committee works collaboratively to make final recommendations and selections;
- Guides other project staff in the use of DAI procurement systems, as necessary and assists staff in the preparation of clear SOWs/procurement specifications;
- Provides accurate information for inventory management.
- Supports grants activities as directed by the Grants Manager;
- Reviews grantee proposals, applications, and budgets for cost reasonableness and adherence to grant management strategy and policies;
- Assists in the training of local grantees in compliance with USAID assistance regulations, and DAI grant policies and procedures;
- Drafts submissions to Requests for Applications (RFAs), or other solicited and unsolicited proposals, as outlined in the Activity’s Grants Manual;
- Helps facilitate Grant Selection Committees, in compliance with the required evaluation process.
- Establishes and maintains accurate grant documentation;
- Assists the Grants Manager with grant implementation from execution and signing of the award;
- Monitoring of and documenting grantee activities, administrative actions, as necessary, and final reports;
- Reviews grant deliverables and vouchers for payment before disbursements are made and facilitates the timely processing of grants;
- Assists the Grants Manager with grant closeout procedures;
- Provides administrative assistance in grants management processes;
- Submits progress and status reports as required and works compliantly with the Grants Manual, and effectively and thoroughly uses the TAMIS system for grants and procurement.
- Provides leave of absence cover for staff as required
- Escalates any issues to his/her supervisor immediately
- Prepared to travel to project provincial offices as required
- Performs any other duties as assigned
Place of Performance and Reporting
- The position will be based in the Local Impact Activity’s main office in Lusaka, Zambia and will have 80% report to the Procurement Manager, with 20% secondary reporting to the Grants Manager.
- There may be some travel to provincial offices
Minimum Qualifications and Specifications
- Bachelor’s degree in Supply Chain Management, or in a related field or equivalent (Advanced CIPS);
- 5+ years of relevant experience in procurement and grants administration;
- Demonstrated knowledge of USAID Procurement operations and Grant administration practices. Must also have extensive work experience in logistics or supply chain management tasks;
- Demonstrated knowledge of US Government contracting instruments (e.g. contracts, cooperative agreements, etc.);
- Minimum 2 years’ experience working in a relevant role for USAID funded projects;
- Knowledge of applicable grants and procurement-related USG & Federal Acquisition Regulation (FAR) regulations;
- Knowledge of USAID’s donor policies and procedures related to procurement and inventory management;
- Ability to respond effectively to time sensitive demands & inquiries;
- Demonstrated exceptional customer relations (both internally & externally);
- Excellent organizational skills with a willingness to take initiative and be proactive;
- Ability to work on multiple concurrent procurements;
- An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image;
- Fluency in English is required.
Closing Date : 21st June, 2021.