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Grants & Procurement Officer DAI Global LLC


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The USAID Local Impact Governance Activity (Local Impact) is a five-year activity that is helping Zambia build up a sub-national system of governance for devolved service delivery more responsive to citizen needs. The activity is engaging national and sub-national authorities to expand the capabilities of district-level governance bodies to deliver sustainable development outcomes, increase effective citizen and private-sector involvement in development planning and monitoring, and improve public financial management and domestic revenue generation. The activity has the following three objectives:

Objective 1: Citizens improve their collective skills to effectively assess service-delivery needs and performance and constructively engage with government.

Objective 2: The sub-national governance system becomes more responsive to citizen needs, generates, and accountably expends revenue, and improves service-delivery outcomes.

Objective 3: The program generates learning and facilitates problem solving that supports the development of an effective, financially viable sub-national governance system for devolved services, capable of being scaled up throughout Zambia. The Program seeks to recruit for the following positions:

Position: Grants & Procurement Officer

Location: Lusaka, Zambia

Type: Long Term Technical Assistance

Contract Name: USAID Local Impact Governance Activity

Period of Performance: On/around January 15, 2021 – November 1, 2025

Purpose

The Grants & Procurement Officer will be responsible for supporting the Procurement Manager and the Grants Manager with the administration of procurement and grants activities.

Main Duties and Responsibilities

Procurement

  • supports procurement activities as directed by the Procurement Manager;
  •  Ensures DAI/USAID and FAR policies, and procedures are followed and enforced;
  • Uses efficiently, accurately and effectively DAI’s procurement system in TAMIS;
  • Adheres strictly to the policies and procedures detailed in Local Impact’s Field Operations Manual;
  • Monitors, tracks and expedites all project procurement activities and delivery status of goods/service;
  • Solicits bids and quotes from vendors and through market research efforts, identifies and qualifies potential suppliers (and products/services);
  • Ensures that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies;
  • Conducts price/cost/reasonability analyses and Maintains local procurement lists and schedules;
  • Inspects goods or verifies services, confirms delivery and receipt of goods, and monitors the use and disposition of goods;
  • Prepares complete backup documentation for procurement purchases;
  • Acts as a member of the procurement selection committees and ensure that the committee works collaboratively to make final recommendations and selections;
  •  Guides other project staff in the use of DAI procurement systems, as necessary and assists staff in the preparation of clear SOWs/procurement specifications;
  • Provides accurate information for inventory management.

Grants


  • Supports grants activities as directed by the Grants Manager;
  • Reviews grantee proposals, applications, and budgets for cost reasonableness and adherence to grant management strategy and policies;
  •  Assists in the training of local grantees in compliance with USAID assistance regulations, and DAI grant policies and procedures;
  • Drafts submissions to Requests for Applications (RFAs), or other solicited and unsolicited proposals, as outlined in the Activity’s Grants Manual;
  • Helps facilitate Grant Selection Committees, in compliance with the required evaluation process.
  • Establishes and maintains accurate grant documentation;
  • Assists the Grants Manager with grant implementation from execution and signing of the award;
  • Monitoring of and documenting grantee activities, administrative actions, as necessary, and final reports;
  • Reviews grant deliverables and vouchers for payment before disbursements are made and facilitates the timely processing of grants;
  • Assists the Grants Manager with grant closeout procedures;
  • Provides administrative assistance in grants management processes;
  • Submits progress and status reports as required and works compliantly with the Grants Manual, and effectively and thoroughly uses the TAMIS system for grants and procurement.

Other duties

  •  Provides leave of absence cover for staff as required
  • Escalates any issues to his/her supervisor immediately
  • Prepared to travel to project provincial offices as required
  • Performs any other duties as assigned

Place of Performance and Reporting

  • The position will be based in the Local Impact Activity’s main office in Lusaka, Zambia and will have 80% report to the Procurement Manager, with 20% secondary reporting to the Grants Manager.
  • There may be some travel to provincial offices

Minimum Qualifications and Specifications

  • Bachelor’s degree in Supply Chain Management, or in a related field or equivalent (Advanced CIPS);
  •  5+ years of relevant experience in procurement and grants administration;
  • Demonstrated knowledge of USAID Procurement operations and Grant administration practices. Must also have extensive work experience in logistics or supply chain management tasks;
  • Demonstrated knowledge of US Government contracting instruments (e.g. contracts, cooperative agreements, etc.);
  • Minimum 2 years’ experience working in a relevant role for USAID funded projects;
  • Knowledge of applicable grants and procurement-related USG & Federal Acquisition Regulation (FAR) regulations;
  • Knowledge of USAID’s donor policies and procedures related to procurement and inventory management;
  • Ability to respond effectively to time sensitive demands & inquiries;
  • Demonstrated exceptional customer relations (both internally & externally);
  • Excellent organizational skills with a willingness to take initiative and be proactive;
  • Ability to work on multiple concurrent procurements;
  • An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image;
  •  Fluency in English is required.

Submit your CV and Application on Company Website : Click Here

Closing Date : 21st June, 2021.

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