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Audit Officer FQM

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Overall Job Purpose

  • To undertake stock takes, to resolve stock discrepancies and to ensure accuracy of all stock records.
  • To ensure all duly approved processed documentation are filed accurately and accordingly.

Specific Job Responsibility

  • This position will be required to adhere to all relevant requirements, policies, procedures and legal regulations pertaining to health, safety, environment and quality, as well as finance, human resources, and any other regulations as required by the company and relevant to the level of the role and responsibilities of the function.
  • Plan and coordinate all the stock audit arrangements of the organisation
  • Ensure that the organisation follows sound stock risk management procedures to minimize stock risk as much as possible
  • Collect and analyse data to detect deficient controls, extravagance, fraud, or non-compliance with laws, regulations, and management policies.
  • Preparing stock take programs and ensure that set targets are archived.
  • Â Investigating discrepancies, locating error sources from inventories, and initiating corrective actions.
  • Advising management on inventory/accounting problems and recommend improvements to the system.
  • Involved in the implementation of inventory system improvements.
  • Monitoring and ensuring all inventory transactions and reports are accurate.
  • Preparing stock take progress reports
  • Assists in reviewing slow moving and inactive stock with the aim of identifying possible redundant and obsolete stock for eventual disposal within company procedures
  • Ensure data integrity in Pronto
  • Ensure all related forms are filed correctly and accurately as well as confirmed storage of backups are placed on K drive, Pronto and Files.
  • Perform other duties as assigned by the Supervisor

Job Specific Competencies

  • Proficient in the use Microsoft Office products, such as Outlook, Excel, and Word.
  • Experience with Warehouse Management Software and practices
  • Knowledge of component storage and packing
  • General knowledge of mechanical components and their uses
  • Excellent data interpretation and analysis

Key Job Attributes

  • Ability to communicate verbally and effectively with junior, senior officials and suppliers to resolve problems
  • Ability to communicate effectively in writing (email) with end-users, procurement and suppliers to resolve complex problems
  • Good interpersonal skills essential in dealing with end-users and others to address stock related problems
  • Ability to read/understand basic technical literature & drawings
  • Understanding the wide range of materials and where used on site
  • Ability to analyse usage data trends and patterns in relation to set stock levels and recommend changes where necessary
  • Understanding safety, quality and stockholding implications of new stock items and advising Warehouse management to take appropriate storage measures before the new stock is received

Experience required to perform in this job


  • Three years working experience in various functions of Supply Chain Management
  • A knowledge of materials and equipment generally used in mining industry
  • Very good knowledge of Pronto (or similar ERP systems) which is the main tool used in the job
  • At least 2 years working in a mining related job
  • Excellent communication skills
  • Knowledge of component storage and packaging
  • General knowledge of mechanical components and their uses
  • Able to Operate warehouse equipment i.e. forklifts (diesel and electric)
  • Knowledge of Warehousing processes and procedures such as: receiving and issuing, reorder and stock control, stocktaking, material inspection, safety, and quality considerations
  • Excellent data interpretation and analysis



  • Minimum Grade 12 Certificate
  • CIPS Level 4/higher or equivalent qualification in Supply Chain Management
  • Knowledge of supply chain policies, procedures and practices
  • Accounting knowledge required in stocktaking and reconciling stocks and resolving discrepancies between physical stock and Pronto stocks.
  • Membership of the Zambia Institute of Purchasing & Supply

Submit your CV and Application on Company Website : Click Here

Closing Date : 30th June, 2021.

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