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Management Secretary Lusaka Apex Medical University

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The Lusaka Apex Medical University has the following job opportunity

POSITION: MANAGEMENT SECRETARY (1)

MAIN JOB PURPOSE:

Responsible for managing and providing efficient and effective secretarial and office management services to ensure smooth running of the office.

KEY RESPONSIBILITIES WILL INCLUDE:

  • Makes appointments on behalf of the Directors/Registrar and officials falling under Chalala Campus with internal and external clients.
  • Makes and confirms appointments for those wishing to see Directors/Registrar and officials, ensuring that the dates and times are suitable.
  • Maintains a diary of appointments and reminds the superiors accordingly so that appointments are fulfilled.
  • Screens telephone calls and visitors to Registrar/Directors and officials, directing those that can be assisted by others to the relevant officials.
  • Types from dictations, manuscript and notes, letters, reports, memorandum of a routine and confidential nature for the Directors and officials.
  • Maintains an up-to-date filing system for all documents and letters, confidential and non-confidential.
  • Makes travel arrangements on behalf of Directors/Registrar and officials Liaising with the Administration Officer/HR/ Accounts as necessary.
  • Take minutes during Management Meetings where necessary.
  • Determines and replenished office supplies upon approval and ensure timely reimbursement of petty cash.

SKILLS AND ATTRIBUTES:

  • Ability to effectively and efficiently manage the Officials diary and write standard letters for Officials signature.
  • Ability to work with minimum supervision

MINIMUM QUALIFICATIONS AND EXPERIENCE:

  • Secretarial Certificate with 120 Words per Minute (wpm) typing plus 65 wpm Shorthand speed of 110/120 wpm
  • Certificate in Management studies or higher qualification in Management.
  • ICT literate.

Application letters must be clearly marked The Deputy Registrar- Human Resource and Administration LAMU and addressed to:

The Deputy Registrar Human Resources and Administration

Lusaka Apex Medical University Limited

Off Kasama Road

P. O. BOX 31909

LUSAKA.


Closing Date : 24th June, 2021

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