- Company: Lusaka Apex Medical University
- Location: Zambia
- State: Lusaka
- Job type: Full-Time
- Job category: Administrative/Secretarial Jobs in Zambia
The Lusaka Apex Medical University has the following job opportunity
POSITION: MANAGEMENT SECRETARY (1)
MAIN JOB PURPOSE:
Responsible for managing and providing efficient and effective secretarial and office management services to ensure smooth running of the office.
KEY RESPONSIBILITIES WILL INCLUDE:
- Makes appointments on behalf of the Directors/Registrar and officials falling under Chalala Campus with internal and external clients.
- Makes and confirms appointments for those wishing to see Directors/Registrar and officials, ensuring that the dates and times are suitable.
- Maintains a diary of appointments and reminds the superiors accordingly so that appointments are fulfilled.
- Screens telephone calls and visitors to Registrar/Directors and officials, directing those that can be assisted by others to the relevant officials.
- Types from dictations, manuscript and notes, letters, reports, memorandum of a routine and confidential nature for the Directors and officials.
- Maintains an up-to-date filing system for all documents and letters, confidential and non-confidential.
- Makes travel arrangements on behalf of Directors/Registrar and officials Liaising with the Administration Officer/HR/ Accounts as necessary.
- Take minutes during Management Meetings where necessary.
- Determines and replenished office supplies upon approval and ensure timely reimbursement of petty cash.
SKILLS AND ATTRIBUTES:
- Ability to effectively and efficiently manage the Officials diary and write standard letters for Officials signature.
- Ability to work with minimum supervision
MINIMUM QUALIFICATIONS AND EXPERIENCE:
- Secretarial Certificate with 120 Words per Minute (wpm) typing plus 65 wpm Shorthand speed of 110/120 wpm
- Certificate in Management studies or higher qualification in Management.
- ICT literate.
Application letters must be clearly marked The Deputy Registrar- Human Resource and Administration LAMU and addressed to:
The Deputy Registrar Human Resources and Administration
Lusaka Apex Medical University Limited
Off Kasama Road
P. O. BOX 31909
Closing Date : 24th June, 2021