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VNE-20/VNE-21 Receptionist / Secretary x2 European Union Election Observation Mission 2021

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Vacancy Notice

For Short-term (2-3 months) Positions

Open to External Candidates

IOM, acting as implementing partner for the European Commission, is seeking to recruit a number of local staff for support functions assigned to the European Union Election Observation Mission (EU EOM) inZambia. Allpositions are short term assignments (2 to 3 months) based in Lusaka(or in the regions of Zambia) and offer successful applicants the opportunity to gain valuable experience of working for an International Organization.

All candidates, should be non-partisan and willing and flexible to work in an environment with an intensive workload, have excellent command of English, good analytical and drafting skills and be familiar with MS Windows, Excel and Outlook. Candidates must be willing to work flexible hours and be able to perform under tight deadlines. Female candidates are encouraged to apply.

VNE-20/VNE-21 Receptionist / Secretary (2 Position)

Under the overall supervision of the Project Manager, the Receptionist / Secretary will maintain and implement protocol procedures. She/he prepares high quality briefing materials for supervisors’ appointments, meetings, and missions. Ability to prepare informal translations and manage core team missions and representation schedule is requested. The candidate must be able to drafts correspondence, directives, and making follow up when required. As Receptionist she/he will screen all incoming calls and correspondence, present proposals to eliminate communication bottlenecks in the office and streamline office procedures between the core team office and the subordinate units. She/he will maintain and update rosters of high level partners and telephone lists, coordinate the information flow in the office, follow on circulation files. She/he will perform other duties as assigned. Desirable qualifications include a degree in Business Management or related field, relevant professional experience of at least 2 years (preferably with International Organizations or NGOs). Excellent English communications skills are essential.  Fluency in any other local language would be an asset.

Applications should be submitted by email to as soon as possible and latest by 26 June 2021, clearly stating the position VNE number.

Each application should include a CV and short application letter in English only, plus full contact details. Only short-listed candidates will be contacted. Immediate availability to start working is required.

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