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Assistant Finance Manager 260 Brands (Seba Foods Zambia Ltd.)

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Job Purpose

Reporting to Finance Manager, he/she will play a critical role in the Accounts & Finance department and will support Finance Manager with accounting operations of the company, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company’s reported financial results and ensure that reported results comply with generally accepted accounting principles, as well as local and international financial reporting standards.

Key Responsibilities

Accounts Payable

1. Ensure if all payment documentation is received from Supply Chain Department are in order (PO/Delivery Note/GRN/Invoice)

Ensure all payment documentation is registered in payment tracker and updated timely
Ensure correct ERP updates on payments are being made, with correct quantity/cost/GL & cost centre
Verification & approval of payment documentation
Keep supplier accounts reconciled to reflect correct balance & correct aging all the time

Accounts Receivable

1. Ensure all customer collections are posted timely and correctly into ERP (with proper Invoice Matching)

2. Keep customer accounts reconciled to reflect correct balance & correct aging at all times

Statutory Compliance

1. Ensure timely return filing for Payroll Taxes (PAYE/NAPSA/NHIMA/Trade Union) and payments made by deadline

2. Ensure WHT/Excise Duty/VAT compliances (Return submission/Payments by deadline)

3. Quarterly Provisional Income Tax filing & payment

4. Ensure all Statutory receipts are filed properly for easy retrieval

Reporting & Review

1. Regular reporting of Daily Cash Flow (Revenue-Fund Disbursement and Closing)

2. Weekly Sales Report (Sales Analysis Report – Customer wise/Product wise/Region/Location wise)

3. Review on Debtors Ageing and follow ups

4. Review on Creditors Ageing

5. Review weekly Bank Reconciliations and follow ups to clear recon items

6. Periodic review on Interest Calculations (OD/Term Loan, etc.) and corrective action as & when required

Monthly assignments

1. Verification on Petty Cash vouchers (from Depots)

2. Define the correct GL/Cost Centre for petty cash payments and ensure correct posting in ERP

3. Assisting in booking all month end provisions (Depreciation, Interest, Prepaid Run, Currency Run, etc)

4. Month to month review on GLs (to identify any wrong booking, to identify related provisions, etc.) and corrective steps

5. Review of maintenance/utility cost (Fuel/Spare, etc.) and allocation

6. Assisting in preparing all required Balance Sheet Schedules

7. Variance analysis (Raw/Packaging items usage against standard usage based on production)

8. Physical Stock adjustments in ERP (on approval after Physical stock take)

9. Verification of Inventory Costing (if reflects correctly in ERP stock report)

10. Payroll verification (if assigned)

11. Fortnight/Casual payment verifications

12. Assist in preparing Monthly Financials

Other assignments

1. Assisting inter-departments with required details (Customer statement, supplier statement, etc.)

2. Debtor Reconciliations (as & when required)

3. Creditor Reconciliations (as & when required)

4. Maintain Fixed Asset Register (along with Asset Tagging)

5. Assist in the preparation of Budgeting

6. Assist in submitting Insurance Claims

7. Any other assignments given (time to time)

Key Qualifications & Requirements

1. Candidate should have a ZICA/ACCA pass or equivalent degree

2. 5 years relevant work experience preferred

3. Microsoft Excel Proficiency

4. Experience in pastel, tally, SAP, oracle or similar accounting platforms with a sound understanding or working knowledge with an ERP is a plus

5. Industry experience in food processing, distribution or manufacturing a plus

6. Ability to work independently with minimum supervision;

7. Punctuality

8. Intellectual curiosity

9.  Willingness to take initiative

10. Ability to work under pressure to meet deadlines

For all interested candidates, please email a CV and copies of relevant qualifications to with “Assistant Finance Manager” in the subject line. Please also take a moment to fill out the short assessment survey at the link here

Closing Date : 25th September , 2021.

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