Finance Assistant Private

A non-profit organization is seeking to recruit self-motivated, enthusiastic, and innovative person to fill the following position

POSITION # 1:  Finance Assistant

Location: Lusaka

Reports to: Grants Accountant

The Finance Assistant will be responsible for providing day –to-day financial support for the programs managed the organization in Zambia. S/he will support the Grants Accountant in meeting the day-to-day financial needs for the projects to maintain daily operations in an efficient and effective manner. S/he supports financial arrangements for project activities, maintains proper files and filing systems.

DUTIES AND RESPONSIBILITIES:

• Performs data entry into the Finance software. Entering of payment vouchers and writing cheques.
• Ensure all filling is done in a timely and accurate manner.
• Receives and reviews for proper documentation and calculation all expenses reports and issues reminders to ensure retirements are made according to the organizational policies.
• Maintain records of individual staff accounts in excel spreadsheet. With monthly circulation to the individuals.
• Receipts all cash returned by staff from activities, deposits it into the account within 24hours, and maintains a cash deposit tracker.
• Perform other duties as may be assigned by the Finance Manager or CFO from time to time.

QUALIFICATIONS:

• Accounting training qualification (part qualified CA or ACCA level 2 or Diploma in relevant field .2 years’ experience in a responsible office;
• Experience in accounting for projects funded by international donors (knowledge of USAID regulations preferred);
• Strong computer skills including Excel, Word PowerPoint and Word Perfect applications (familiarity with Sage ERP preferred)
• Demonstrated integrity and work ethic; able to handle a variety of assignments sometimes under pressure of deadlines;
• Willing to work on wide range of tasks.

KNOWLEDGE, SKILLS, AND ABILITIES

The Finance Assistant must have a successful track record and significant knowledge of and experience in:

• At least 2 years’ experience in project programs funded by international donors.
• Familiarity with U.S Government cost principles and regulations preferred

In addition, this position also requires a person who has:

• The ability to work on several major and minor activities simultaneously
• Excellent general administrative skills, including excellent judgment and integrity.
• Strong program-related financial management skills, including Activity budgeting.