- Company: Plan International Zambia
- Location: Zambia
- State: Zambia
- Job type: Full-Time
- Job category: Administrative/Secretarial Jobs in Zambia
Organization Background
Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries. Child protection is key in all that we do.
Working in Zambia since 1996, Plan International Zambia’s development and capacity building programmes focus primarily on Education, Health, Water and Sanitation, Economic Security and Youth Empowerment, including Child Protection and Participation. Plan International Zambia has Programme Areas (PAs) in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located
We are looking for experienced and vibrant self-starters to fill the following positions under the Sponsorship and Gift of Hope Project.
ADMINISTRATON, LOGISTICS AND PROCUREMENT OFFICER – CENTRAL (2), LUAPULA (1) AND LUSAKA (1)
Position Description:
The position will support the procurement of goods and services, manage organizations logistics, administration, transport, company assets and the budget in order to ensure there is value for money within Plan’s procurement process. The Officer reports and works closely with the Procurement and Supply Chain Manager, interacts with suppliers to negotiate for goods and services to be procured in line with the procurement plan. The incumbent gives updates and reports on the program operations and understands the resources required for the different programs and projects.
Responsibilities:
- Receive, review procurement requests and source using appropriate procurement method.
- Prepare and Facilitate issuance of approved LPOs to vendors and follow ups to ensure quality delivery of goods and/or services.
- Process payment and ensure documentation is submitted to Finance in a timely manner.
- Keep proper and an up to date filing system for all procurement documents;
- Monitor and follow through on commitments and reporting (GRN, GRIR) as needful;
- Timely update and enter all related data of purchases into SAP;
- Timely and accurate submission of all financial documents to SSC Finance by the stipulated date to ensure suppliers/service providers’ payments are done in a timely manner.
- Responsible for booking tickets and taxis for staff, stakeholders and visitors while ensuring all the relevant approvals have been granted before securing bookings.
- Maintain a database for all travels and accommodation for staff, visitors and stakeholders for accountability purposes.
- Assign and manage all vehicles and motorbikes in accordance of PIR fleet management policy
- Follow maintenance, fuel consumption, and annual inspection and insurance policy renewal of each vehicles and report accordingly.
- Facilitate processes for clearing imported goods from the air or land ports ensuring that customs regulations are followed, and necessary tax exemptions are obtained.
Educational Qualifications and Experience:
- Diploma in Procurement and Supply Chain Management, Logistics, CIPS, Business
Management or related discipline.
- A minimum of 3 years work experience in similar role in a reputable organization.
- Membership to a professional body (ZIPS, CIPS).
- Experience in working with local communities and networking with local implementing partners, and private sectors.
- Understanding of the various Donor Grants procurement rules and guidelines
Competencies:
- Communicates clearly and effectively.
- Logistics, supply chain planning and vehicle logistics coordination.
- Property and fixed asset register maintenance.
- Good inter-personal skills and ability to work in multi-national, multi-cultural teams.
- Ability to help teams think through an issue, prioritize and implement activities, and monitor and measure outcomes.
- Ability to work under pressure, to tight deadlines, with competing priorities and minimal supervision.
- Model best practices and excellence in support services delivery to plan and
To apply, kindly send through your application letter, copies of NRC, Qualifications and CV, indicating day time telephone and/or mobile contacts clearly stating the job title of interest to jobszambia@plan-international.org. Kindly note that only candidates who meet the above specifications and competencies should apply and applications should reach the undersigned not later than 21st January, 2022, only shortlisted candidates will be contacted.
Please indicate the location you are applying for i.e. Central. Luapula or Lusaka.
All Applications should be addressed to;
The Country Human Resource & Organizational Development Manager
Private Bag 518X, Plot 87A Kabulonga road
Kabulonga.
LUSAKA.
We provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organizational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
