Project Manager WWF Zambia World Wildlife Fund (WWF)

Job Title: Project Manager, WWF Zambia

Department/Projects: Climate Change Adaptation in Forest and Agricultural Mosaic Landscapes
Location: WWF Zambia
Report: Chief Conservation Officer
Contract Tenure: 2 years renewable up to a maximum of 3 years

Supervises:

1. Finance & Procurement Specialist

2. Business Incubation Officer

3. Monitoring & Specialist Officer

4. District Technical Assistants

5. Short term National/Local Consultants

BACKGROUND

Food and Agriculture Organization of the United Nations (FAO) with funding from the Global Environmental Facility (GEF) has awarded World Wide Fund for Nature (WWF) to implement the Climate Change Adaptation in Forest and Agricultural Mosaic Landscapes Project. The Project will use a landscape approach that engages and strengthens uptake and diffusion of technologies and practices for adaptive capacity through Forest and Farm Producer Organisations (FFPOs), Farmer Field Schools, viable cooperatives, and other community- based organizations within local communities, including community forestry. The Project will be implemented in four districts namely Petauke and Nyimba in Eastern Province and Sioma and Sesheke in Western Province.

The World Wide Fund for Nature (WWF) Zambia will be responsible for executing the project, in close collaboration with the Zambian Forestry Department (FD), Ministry of Agriculture and the Food and Agriculture Organization of the United Nations (FAO). WWF Zambia will coordinate activities with national bodies related to the different project components, as well as with the project partners. The project will use the existing Project Advisory Committee (PAC) as the main body linking the project to relevant national bodies. The project will also use existing Project Provincial Technical Committees (PPSC), one in Eastern Province and one in Western Province, as the main bodies governing the project activities undertaken in the respective provinces.

SCOPE OF WORK

The Project Manager, recruited by the Operational Partner (OP), will oversee daily implementation, management, administration, and technical supervision of the project on behalf of the OP and within the framework delineated by the PSC.

KEY RESPONSIBILITIES:

S/he will be responsible, among others, for:

• Overall technical lead for the implementation of all project outputs and activities and ensure technical soundness of project implementation.
• Provide technical guidance for the implementation of Outputs with regard to landscape level planning and participatory assessments.
• Provide technical guidance for the capacity development of local institutions, including FFPOs, on climate-resilient value chains and crop production.
• Lead technical knowledge exchange with the global DSL IP project.
• Supervise preparation of various technical outputs, e.g. knowledge products, reports and case studies.
• Ensuring compliance with all Operational Partnership Agreement (OPA) provisions during the implementation, including on timely reporting and financial management;
• Tracking the project’s progress and ensuring timely delivery of inputs and outputs;
• Providing technical support and assessing the outputs of the project national consultants hired with GEF funds, as well as the products generated in the implementation of the project;
• Approving and managing requests for provision of financial resources using provided format in OPA annexes;
• Ensuring accuracy and reliability of financial reports;
• Ensuring timely preparation and submission of requests for funds, financial and progress reports to FAO as per OPA reporting requirements;
• Maintaining documentation and evidence that describes the proper and prudent use of project resources as per OPA provisions, including making available this supporting documentation to FAO and designated auditors when requested;
• Implementing and managing the project’s monitoring and communications plans;
• Organizing project workshops and meetings to monitor progress;
• Preparing the first draft of the Project Implementation Review (PIR);
• Preparing the Annual Budget and Work Plan;
• Submitting the six-monthly Project Progress Reports (PPRs) with the AWP/B to the PTC, PSC and FAO;
• Preparing the first draft of the Project Implementation Review (PIR);
• Supporting the organization of the mid-term and final evaluations in close coordination with the FAO Budget Holder and the FAO Independent Office of Evaluation (OED);
• Submitting the OP six-monthly technical and financial reports to FAO and facilitate  the information exchange between the OP and FAO, if needed;
• The PM will work closely with the PSC, CTA and FAO Country office to ensure the availability of information on progress and performance regarding the implementation of the project.
• The PM will deliver progress reports on a monthly basis. These reports will include: i) status of activities; and ii) challenges encountered on the ground during project execution.

QUALIFICATIONS AND EXPERIENCE

• Bachelor of Science with Master’s degree in environment, forestry, natural resources management, agriculture or a closely related field.
• Project Management is an added advantage
• A minimum of 10 years’ relevant work experience including at least 6 years’ experience as a lead Project Manager in relevant sectors.
• Experience in the public participation development process associated with environment and sustainable development is an asset.
• Experience in working and collaborating within governments is an asset as well as experience in GEF projects.
• Fluent in English including writing and communication skills.