Human Resource Officer x2 USAID DISCOVER – Health Project

JSI Research & Training Institute Limited

JOB OPPORTUNITIES

JSI Research and Training Institute, Inc. (JSI) is public health organization that is committed to improving the health and well-being of underserved and vulnerable people and communities throughout the world, and to providing an environment where people of passion and commitment can pursue this cause. JSI seeks highly qualified and accomplished public health leaders and staff for its United States Agency for International Development (USAID)-supported District Coverage of Health Services (USAID DISCOVER-Health) Project. The USAID DISCOVER-Health project aims to improve the lives of Zambians by ensuring equitable access to and use of high-quality HIV, maternal new-born and child health (MNCH), family planning and reproductive health (FP/RH) services and products at the district and community levels. The project utilizes and sustains a health model that maximizes the relative strengths of the public and private sectors to deliver health products and services that reach all beneficiaries and consumer markets.

JSI USAID DISCOVER Health Project is recruiting for the following positions:

Job Title: Human Resource Officer – X2 (Focus on Recruitment activities)

Location: Lusaka

Category: Full time

Reporting: Senior Human Resource Manager

Job Purpose: 

The Human Resource Officer – Contributes to the accomplishment of Human Resources practices and objectives in managing the full employee life cycle from recruitment, induction to exit and also in providing administrative support in the day to day running of the Human Resource Department.

Main Responsibilities

• Participate in recruitment activities
• Develops and Coordinates on boarding/staff orientation programs
• Assists with the management of all organization performance related issues
• Assists with timely roll out of probation assessments and annual appraisal reviews and processing these for Management sign off
• Opening new file for newly hired employees and ensure completeness of documentation and information in line with the JSI Personnel File Checklist.
• Assist to enrol employees on HRIS
• Assists Supervisors with development of Performance Improvement Plans for non performing employees
• Responsible for close out on all employee exit programs including exit interview where necessary
• Maintain HR records through a documented filing system based on “easy to retrieve” principle.
• Responsible for ensuring all employees have the necessary compliance training record on file prior to effecting confirmations and annual appraisals
• Consolidate all recommendations for training emanating from annual appraisals and probation assessments for management’s consideration/prioritization.
• Assist in coordinating staff development and training programs
• Provides support in drafting HR correspondence
• Assist to prepare payroll summary by providing relevant data like new recruits, termination, annual performance salary adjustments, etc
• Assist to maintain employee benefits, employment status and similar records i.e grievances, performance reviews and disciplinary actions
• Process documentation and prepare reports related to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc

Skills Required

• Excellent computer skills, including Word and Excel in a Microsoft Windows environment.
• Effective oral and written communication skills, and must be able to gather and analyse information skilfully.
• General knowledge of Zambia employment laws and practices.
• Experience in administration of benefits and other HR programs.
• Excellent interpersonal and organizational skills.
• Skills in database management and record keeping.
• Ability to deal appropriately with sensitive issues while exhibiting a high level of confidentiality.
• Excellent employee relations skills
• Able to identify and resolve problems in a timely manner

Education Qualifications

• Minimum Grade 12 certificate
• Diploma/Degree in Human Resource Management, Public/Business Administration or related field
• Minimum 4 years work Experience in Human Resource Role
• A Member of Zambia Institute of Human Resource Management