Procurement Officer Misenge Environmental and Tehnical Services Ltd

Misenge Environmental and Technical Services Limited (METS) was incorporated in 2012 as a 100% owned subsidiary company of ZCCM Investments Holdings Plc (ZCCM-IH). METS started business as a private limited company on 1st February 2013.

As a combined Engineering and Environmental Consultancy/Contracting company, METS provides Environmental, Radiation, Analytical and Engineering Services to ZCCM-IH and other clients within and outside the mining sector.

Job Summary:  Responsible for developing Procurement Strategies that are cost effective and efficient based on Public Procurement Act and its regulations. Responsible for the preparation, updating and manages the implementation of the METS Annual Procurement Plan in accordance with the approved METS budget.

Duties and Responsibilities

• Leads the procurement function and oversees all aspects of procurement, negotiations, strategy and process implementation for procurement related to goods, works and services
• Provides leadership and direction to manage and develop resources that ensure delivery of business partner satisfaction and achievement of overall METS business and financial objectives.
• Develops, implements and maintains METS Procurement Policies and reviews them on a regular basis to ensure relevance and conformance with best practices and ensure compliance with internal and regulatory policies.
• Provides capacity building to Heads of Department/end users regarding applicable procurement policies and procedures
• Prepares, updates and ensures implementation of the Annual Procurement Plan to meet the requirements of approved subprojects within METS based on the approved budget of METS.
• Records, receives and reviews all Procurement Requisitions, Terms of Reference, Scope of Works and specifications and advice end users on delivery schedules for goods and services to be procured. Ensures that all requisitions submitted are in line with the ZPPA guidelines.
• Develops criteria for the evaluation of bids/RFP that ensures the objective and consistent evaluation of bids so that the best supplier/contractor/consultant is selected.
• Leads in all pre-bid meetings and site visits. Prepare minutes for all pre bid and site visit meetings
• Receives bids/RFP, arranges for bid opening and constitutes Evaluation Committees for approval by the CEO. Guides evaluation meetings and prepares a Procurement Paper of the results of the evaluated bids to request a No objection for approval by the CEO or METS Procurement Committee.
• Negotiates favorable contractual terms and conditions for METS with suppliers.
• Provides secretarial duties to the METS procurement committee and prepares minutes of the bid opening, evaluation and procurement meetings held in order to have records of proceedings of the meetings held in accordance with the requirements of the Zambia Public Procurement Authority.
• Prepares and submits any requests for no objection to ZPPA and/or Attorney General
• Prepares contract awards and manages orders /contracts in conjunction with appointed project managers and maintain a record of correspondence with clients. Provide debrief to all bidders. Ensure all contracts are in line with ZPPA guidelines and approved budget.
• Submit documents to Finance for payment of suppliers, contractors and consultants
• Prepares and submits all reports as required by the Public Procurement Act
• Prepares weekly, monthly and quarterly reports on procurement activity to management and maintains an updated record of all procurements.
• Keep abreast of all develops in Public Procurement to ensure delivery of the highest ethical and efficient delivery of services to METS.
• Participates in the disposal of obsolete assets of the company

Education and Experience

• Bachelors of Purchasing and Supply, MCIPS or equivalent
• Minimum of 3 years relevant experience
• Membership with Zambia Institute of Purchasing and Supply/CIPS
• Must possess a clean drivers’ license.

Key knowledge, attributes, skills and abilities

• Leadership and management skills
• Ability to communicate effectively with all staff.
• Office management and organizational skills
• Good report writing skills.
• Computer literate
• Able to use the Zambia Public Procurement Authority (ZPPA) e-gp system
• Negotiation skills

Misenge Environmental and Technical Services provides equal employment opportunities to all Zambians on merit and does  not discriminate on the basis of age, gender, ethnicity, tribe, disability or religion.