Accountant Pensions and Insurance Authority (PIA)

ACCOUNTANT – One (1) Position

 Overall Responsibilities

Reporting to the Finance Manager.  The Accountant shall manage the collection, distribution and utilization of financial resources in order to support and drive the Authority’s operations and programmes effectively and efficiently.

Specific Duties

• Prepares the Authority’s payroll on receipt of information from Human Resource and Administration on a monthly basis ensuring that entries, salaries and deductions are correctly done;
• Supervises staff involved in recording and processing transactions and Books of Accounts allocating and approving their work;
• Checks and verifies entries and records pertaining to payments and against Invoices and Vouchers prepared by accounts staff for correct and accurate entries;
• Posts the various cash and credit transactions to appropriate Ledgers, corrects anomalies arising out of wrong entries and reconciles Bank Statements;
• Carries out Bank reconciliation for the Cash Books to verify money banked against receipted records for all allocated accounts;
• Monitors and verifies all payments and ascertains that payments are accompanied by authorized supporting documents and that they are duly approved and in line with payment procedures;
• Clears payment to creditors ensuring that transactions are within approved purchasing policy and prompt payment of creditors;
• Facilitates financial audits by providing information and any relevant data to external auditors according to their format and answers audit queries, consulting affected respective departments in order to ensure that the audits are concluded within the stipulated time;
• Monitors debtors, making follow ups with regulated entities to ensure that debts are reduced or cleared;
• Drafts inputs for the preparation of Annual Accounts, Prudential Returns and any other Report in accordance with generally acceptable accounting principles for finalization by the Finance Manager;
• Ensures that statutory obligations and payments and other financial obligations are paid in time, including working out the PAYE and NAPSA;
• Maintains an updated Fixed Assets Register in line with the Authority’s fixed asset categorization and depreciation policy and ensure it reconciles with the book balances; and
• Attends to queries from clients with regard to disputes on claims and levies, providing solutions or referring matter to Supervisor for decision making.

Requirements

• Full Grade 12 certificate with credit or better in Mathematics and English.
• Degree in either Accounting or Full professional accountancy qualification such as ACCA/CIMA/ZICA.
• Member of ZICA.
• 3 Years’ post qualifying relevant experience in similar capacity.