Administrative Assistant (Insurance) Brilliance Executive Management Consultancy

Description:

Job Purpose
The Administrative Assistant will be required to perform a variety of administrative and human resource tasks. The Administrative Assistant will also provide support to line managers and ensure the efficient and smooth day-to-day operation of the office/company.

Summary of Key Responsibilities:

Making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Screening and directing phone calls
Organizing and scheduling appointments
With the consultation of the Manager plan meetings and take detailed minutes
Assist line managers to handle HR matters ( Screening of applications and preparing interview reports)
Write and distribute email, correspondence memos, letters, faxes and forms
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Submit and reconcile expense reports
Provide general support to visitors and Key Stakeholders / Partners
Act as the point of contact for internal and external clients
Required Skills and Personal Attributes

Sound interpersonal skills

Excellent telephone etiquette
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
A team player

Primary Areas of Accountability:
Qualifications and Experience

Degree in Human Resource Management/Business Administration/Public Administration
Must have a minimum of 3+ years of experience in Administration, working as an Administrative Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and scanning machines
Proficiency in MS Office (Word, Excel and PowerPoint, in particular)
Must be young, energetic and flexible