Administrative Manager Yango

Yango is a taxi ordering platform that makes everything much easier and faster. It operates in over 600 large cities across 17 countries around the world — in some of these places, it’s known as Yandex Go.

The service was launched in 2011 by Yandex, one of Europe’s largest tech companies building smart products and services powered by machine learning.

Responsibilities:

• Provide general office support: communicate with property managers, vendors and suppliers (order stationery items, food and drinks, arrange cleaning and maintenance, etc);
• Plan and control the office budget;
• Cooperate with various HQ departments located in Moscow (Sales, Legal, Logistics, HR, Accounting, Tax, Marketing, and others) as well as representatives of Yandex offices worldwide;
• Help manage local staff records in cooperation with HR;
• Ensure compliance with local laws and regulations, especially in the areas of workplace safety;
• Maintain contracts, invoices, correspondence and other records;
• Provide documents to HQ as necessary;
• Create and handle expense reports;
• Help plan company outings and events;
• Manage document flow and archiving.

Requirements:

• Higher education;
• High level of English and French. Portuguese – advantage.
• Strong background of administrative or secretarial support (minimum 3 years of experience in a similar position);
• Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong analytical skills and attention to details;
• Strong organisational and communication skills and problem solving skills;
• Ability to prioritise and handle multiple assignments at any given time while maintaining commitment to deadline;
• Excellent written and verbal communication skills.