Cashier Peace Corps Zambia

Peace Corps/Zambia wishes to invite applications from suitably qualified persons to fill the position of Cashier.

Open to: All sources

Location: Lusaka

Work Schedule: Full Time 40 hours/Week

Starting Salary: on/around ZMW 250,347.00/Annum

General Description:

The Cashier will serve as a principal “Class B” Cashier and performs the full range of cashiering work on a full-time basis, in compliance with Peace Corps regulations. S/he handles financial transactions (collections, disbursements, etc.) to Trainees, Volunteers, staff, and vendors from the imprest fund via the Peace Corps accounting system (ForPost). The Cashier, supervised by the Director of Management and Operations (DMO), ensures that the fund is properly maintained.

Tasks & Deliverables 

• Makes disbursements and receives collections, based on proper approval and certification of vouchers. Processes payments out of and receipts to the imprest fund for weekly submission of Bureau Voucher (BVs) reports to Peace Corps HQ (Certifying Officer & FMO). Verifies the correctness of all receipts prior to disbursement in accordance with Foreign Affairs Manual (FAM) and Peace Corps regulations.
• Performs daily routine reconciliation of imprest funds, files signed reports, and submits a 365 and Cash Advance Report to the DMO and DDMO. Keeps updated filing records electronically and in the Cashier – safe files accordingly (daily) as per the lines on the 365 report. Keeps separate files for paid voucher/sub-vouchers, interim and sub-cashier advances, cash on hand, collections, deposits, and replenishment checks on hand and in transit – Kwacha and dollars inside the safe. Currencies must at all-time be kept separate. The files for the different currencies must also be kept separate.
• Ensures that the cashier accountability level is maintained, and replenishment requests are submitted on time by submitting Bureau Vouchers on time to HQ weekly or frequently as the demand requires during peak periods at post.
• Maintains records in a quality and efficient manner and as directed by USDO Cashier Regulations Handbook. All sub-voucher accountability sent to HQ – Certifying Officer (weekly) need to be photocopied and filed in case they get lost in transit.
• Cashier is personally accountable and responsible for the safeguarding, control, disbursement, and accountability of the imprest fund until proper and acceptable accounting is made to the Disbursing Officer who advanced the funds. Ensure the safe and the Cashier office door is properly locked.
• Cashier ensures that cash advances to all sub-cashiers are accurately accounted for.
• Maintains up-to-date knowledge of the ForPost accounting system and procedures associated with this accounting system.
• Issues cash advances ONLY after DMO or DDMO has approved and signed the respective cash requesting documents to the authorized persons, for approved activities. Accountability for cash advance is expected to be submitted after 2 working days.
• Performs operational tasks that are central to the cashier office such as: recording imprest replenishment, FOPOST/Bank account reconciliations, ACDC report reconciliations and ensuring that rules and procedures established by laws and regulations as per Cashier User Guide and any special instructions are adhered to.
• As the official collections officer at Post, develops and implements sustainable collections procedures in line with imprest collections procedures and the Peace Corps accounting system.
• Prepares for surprise cash counts with CD, DMO or CVO submit any time required and submit report to the CGF FSTO Paris Cashier Supervisor each month.
• Liquidates payment vouchers as requested.
• Manage Peace Corps Purchase and Travel Cards for Post ensuring purchases are allowable and reconciliations submitted on time for approval by DMO or CD.
• Perform other duties as assigned.

Required Qualifications

In order to be selected for this position, the applicant must be legally eligible to work in Zambia, must not have  been employed in intelligence-related activities, and must submit an application that clearly documents how they meet each of the following requirements:

• Successful completion of secondary school and a diploma in accounting, finance, or a related field such as is required. A University degree in accounting, finance, business administration, or related field will be an added advantage.
• Minimum three years progressively responsible experience in accounting, cashiering, or bookkeeping in a fast paced, multi-cultural work environment. Previous professional work experience working with USG financial regulations for at least one year is preferred.
• Level IV English ability (good working knowledge).
• Must have good working knowledge of financial transactions and accounting / bookkeeping vocabulary at a level sufficient to read and understand USG, Peace Corps regulations, policies, and procedures.
• Must have the ability to work independently, high level of honesty and integrity; courtesy, promptness, and deference to customers; time management, attention to detail and ability to maintain a well-organized office.
• Must have very good computer skill including Microsoft package, with advances skills using Excel spreadsheets. Must be comfortable enough with computers to catch on quickly to new software implementations.
• Must have the ability to work in a high-volume productivity environment and handle issues promptly as required. Excellent interpersonal skills. The person must feel comfortable working collaboratively with colleagues from multicultural backgrounds.