Procurement Officer Living Water International Zambia Country Office

JOB ADVERTS – VARIOUS POSITIONS

Living Water International (LWI) is a global Non-Governmental Organization that exists to demonstrate the love of God by helping communities acquire desperately needed clean water, and experience “living water” (the gospel of Jesus Christ) which alone satisfies the deepest thirst. Living Water provides safe drinking water, Christian Witness, Sanitation and Hygiene Education to communities across Africa. Vacancies exist in Living Water International, Chipata Office for various positions on a short term basis (5 months).

1. Position Title: Procurement Officer x 1

Reporting to: Project Manager with dotted line to Human Resource/Administration Manager

PURPOSE OF THE POSITION

Maintain service contracts, manage all activities associated with procurement, storage and distribution of goods and services in accordance with the LWI procurement policies and procedures

Key Responsibilities

• Follow all the policies of the LWI Procurement Manual and uses all the procurement forms adequately.
• Compare prices amongst various vendors to make sound purchasing decisions
• Work within a given budget to purchase goods and services for the Country Office
• Receive and review purchase request for foods and services for clarity and compliance.
• Requests for quotations and proposals for bids
• Perform analysis of responses and information contained in quotations or proposals.
• Respond to requestors and supplier’s enquiries about status of  purchase orders.
• Oversee and verify GRN entries are as per contracted terms.
• Make procurement related policy recommendations through the project manager for consideration and approval.
• Facilitate preparation of the LWI procurement plan to ensure that all procurement activities are consolidated, coordinated and executed in an orderly manner.
• Track purchase requisitions and update procurement tracker
• Engage in procurement planning with user departments.
• Providing accurate, complete, and up to date information in courteous, efficient and timely manner
• Surveying the market for process and delivery conditions to and recommending suppliers
• Performing contract administration, including liaison between supplier and user departments.
• Perform any other duties as maybe assigned.

Education/Experience

• Bachelor’s Degree in Purchasing and supply or related field.
• 3 years experience as Procurement officer or related experience.
• Experience with I-NGO is a definite advantage.
• A member of the CIPS and ZPPA with valid practicing licence.

Competencies and Other Skills

• Must be a committed Christian, with a personal relationship with Jesus Christ
• Possesses strong negotiation skills
• Fluency in reading, writing and speaking local language and English
• Be timely in following up on contracts and checking on backordered items
• Capable of staying within a given budget
• Has good math skills and is quick to calculate the cost of goods and services
• Is trustworthy with no record of abuse of authority or misappropriation of funds
• Proficient in Microsoft programs