HR & Admin Manager NGO

A Zambian based NGO seeks to recruit the services of a qualified HR & Admin Manager to join the team. The candidate will be responsible for realizing the Company’s objectives through effective management of its key human resources.

Responsibilities

1. Assist with Implementation of Human Resource Policies, Procedures, and best practices in the Company.
2. Assist with ensuring administration of the Organization’s code of conduct.
3. Assist with ensuring that the business is compliant with all statutory and organization’s HR processes and procedures.
4. Assist with implementation of HR related projects e.g., performance appraisal management and other initiatives.
5. Collaborate with Finance to ensure timely processing of the payroll.
6. Provide payroll input as necessary e.g., new, and existing Staff information, leave data.
7. Ensure Monthly timesheets are sent out to Staff on time at the start of a new pay cycle.
8. Manage the recruitment and hiring process including advertising of vacancies, shortlisting of resumés, scheduling and observing interviews, collection of required documents, reference checks, and salary history verification.
9. Coordinate and supervise the preparation of employment agreements for staff.
10. Coordinate and manage the timely exit process of Staff leaving the project(s) and ensure that both the supervisor and employee complete the clearance procedures in time.

Minimum Requirements

1. Bachelor’s degree in human resource, Public Administration, or related Social Science.
2. Must be a Full Member of Zambia Institute of Human Resource Management (ZIHRM).
3. Experience working on a USAID-funded project or other international donor-funded projects.
4. An individual with high ethical standards and ability to handle sensitive and confidential matters.
5. Organized and self-directed with sound technical skills, analytical ability, good judgment, and strong operational focus.
6. Excellent writing, speaking, and reading skills in English.
7. Proven experience in implementing HR strategies and policies.
8. Knowledge of Zambian Labour laws and regulations