Copper Rose Zambia (CRZ) is the largest youth-led organization working towards the empowerment of youth and women in Zambia. We exist to build a conducive environment for young people to thrive in all aspects of their lives. We envision a world in which every woman and young person is happy, healthy, and living to their full potential. Our main thematic areas of work are:
1) Health and Wellness (HW)
2) Gender Equality (GE)
3) Youth Development and Leadership (YDL)
For more information about us, visit our website at www.copperrosezambia.org
Job Title: Administration and Operations Associate
Location: Head Office, Lusaka, Zambia
Expected Travel: National travel may be required (10%) including to remote districts
Position Overview
Copper Rose Zambia (CRZ) is looking for an Admin and Operations Associate who will provide efficient and effective administrative and operational support to the Finance and Operations Department and the CRZ team. The successful candidate will implement and manage various administrative, operations, and financial procedures in compliance with all CRZ policies.
Main Duties
Develop and use sound administrative systems.
Assist in coordinating local staff travel and accommodation bookings and arranging logistics for meetings and conferences.
Maintain a tracking system for all office utilities and all outstanding bills.
Ensure that systems are in place to manage office furniture, buildings, and vehicles for day-to-day operations.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
Keeping track of all receipts and issues as well as conducting monthly stock counts.
Spearheading all maintenance and repair needs across all the offices and the contents of the offices.
Ensuring that there are adequate office supplies for staff to use during working hours.
Ensuring that the offices are well-maintained and thoroughly cleaned.
Ensuring that offices are safe for use and the organization is compliant with the relevant authorities and safety regulations.
Supporting with receiving Goods Received Notes, receipts for project and operational purchases and following up with suppliers where necessary.
Supporting the management of office utilities and ensuring that all outstanding bills are paid in a prompt manner.
Supporting with the completion of Purchase Requisitions for admin-related procurement.
Qualifications
Bachelor’s degree in Business Administration, Public Administration, Business Management, or related fields with merit or better.
Grade 12 certificate with 5 ‘O’ levels; Merit or better in Mathematics and English Language.
Strong computer skills including Microsoft Office Suites and google workplace applications.
1 – 2 years of proven experience in administrative or operations related roles.
Working knowledge of office equipment (e.g., printers).
Problem-solving mindset and the capacity to adapt to changing situations.
Demonstrated integrity and work ethic; able to handle a variety of assignments sometimes under pressure of deadlines.
Excellent general administrative skills, including excellent judgment and attention to detail
The deadline for applications is Saturday 23:59 hrs. 9th September 2023.
For all interested candidates, please apply with this Link Here
Kindly note that only shortlisted candidates will be contacted.
Copper Rose Zambia Provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, colour, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. We also strive to achieve equal employment opportunities through continuing diversity enhancement initiatives. We welcome candidates of all backgrounds and with diverse experiences to apply. We are committed to evaluating applications fairly.
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