Human Resource Business Partner Hitachi Construction Machinery Zambia

Purpose of the role:

To provide end to end HR consultancy service to the designated departmental clients and creating solutions that drive / impact change, and to support Management and employees to ensure that all strategies are implemented according to the Company standards and Zambian legislation.

Reports to: Human Resources Manager

Branch: Kansanshi (In charge of the Northern Region)

Duration: Permanent

Key Responsibilities:

The Human Resource Business Partner will be required to perform the following tasks:

Sourcing and Selection

• To provide professional HR support to the HR Manager on Recruitment, Selection, Induction and Employee movements;
• Ensure all Recruitment Documentation is in place, Man Power Requests are properly completed by the Hiring Manager and approved by the Company President;
• Assist with initial shortlisting (long listing) before submitting to Hiring Manager for final shortlist;
• Contact candidates to confirm availability and set dates for interviews;
• Ensure that all reference checks are undertaken for selected candidates before appointments are made;
• Maintain a weekly tracker of all Recruitments and ensure regular reporting to the Human Resources Manager and the Hiring Department Manager.

Employee relations and Industrial relations

• Ensure conditions of employment for the local workforce; and contractual issues relating to employment are administered in accordance with Company Policy;
• Ensure Union issues are dealt with and all negotiations are handled in a peaceful and correct manner;
• Ensure disciplinary and grievance procedures, and policies are administered and all disciplinary cases are effectively and efficiently resolved;
• Advise line managers on the requirements of the discipline, capability and grievance processes and monitor their adherence to it;

Administration and Support

• Ensure all employees have the correct PPE and the necessary tools for the job;
• Provide accurate advice that is aligned with customer’s needs/ expectations;
• Ensure queries are resolved quickly and effectively;
• Communicate payroll policies (e.g. payroll cut-off dates, overtime rates, claims processes) to all new employees.
• Ensure Monthly Timesheets from the various sections are compiled and submitted for Payroll processing on time and records are maintained;
• Communicate -specific incentive schemes to relevant line managers and employees to ensure their understanding. Obtain feedback from line managers on the effectiveness of implemented schemes.

Minimum Qualifications and Experience

• Full Grade 12 School certificate.
• Bachelor’s Degree in Human Resource Management or equivalent.
• Minimum of 5 years’ experience in a Human Resource role.
• Able to interpret the Zambian labor laws
• Member of ZIHRM

Competences

• Negotiation and influencing at managerial level
• Communication skills
• Planning and Facilitation
• Project management
• Talent and Reward Management
• Report writing
• Ability to handle large recruitments