Job Purpose
The Data Clerk will directly support M&E activities at facility level in support of care and treatment. The Clerk will work towards strengthening the facility’s ability to generate, utilize and disseminate timely, complete and accurate data. She/he is supervised by the M&E Officer.
Main Duties and Responsibilities:
- Register patients and record details in the registers as assigned by the head of facility
- Prepare page and monthly summaries as per instructions
- Compile data from the various registers, other facilities, and the community for HIV and other services.
- Receive reports from the community and other facilities within the catchment area
- Aggregate key data elements in the registers and provide aggregated data sheet showing performance of each section/department/health facility
- Maintain a tracking chart showing reporting status for each department/section of the health facility
- Analyze data from the various registers, other facilities, and the community
- Prepare and update graphs and charts for key health indicators and display in strategic places within the health facility
- Support/assist in assessment of data quality and activities of implementing agencies and warn on any inconsistencies that have been observed.
- Assist in identification of any possible issues, cause of delay or threat to accomplishment of project targets;
- Assist in liaison with project and research partners (other NGOs, MoHs etc.) for data collection methodologies and research related to programme interventions.
- Data Collection, support in management and analysis of data by compiling and presenting data received from NGO’s/GOs;
- Prepare weekly reports and present the reports to facility management team
- Perform monthly and when necessary daily and weekly monitoring and disseminate information to relevant health facility staff and other stakeholders
- Provide feedback to the sections and departments, health facilities and community where the data originates from
- Undertake training of HSAs and other health workers in data collection and report writing
- Participate in Planning and Monitoring Evaluation & Research activities at facility level through coordination of monthly facility reviews
- Maintain data base at facility level
- Submit reports to the designated supervisor and Assistant Statistician at District Health Office
- Any other duties as assigned by the health facility on timely basis
Required Competencies and Skills
- Good Communication Skills –Written & Oral
- Attention to detail
- Ability to perform a variety of repetitive and routine tasks and duties related to programme support;
- Ability to review data, identify and adjust discrepancies
- Ability to handle a large volume of work possibly under time constraints;
- Good knowledge of administrative rules and regulations;
- Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service;
- Sober Minded
- Focused and Determined
- Planning, organizing and Multi-tasking Skills
Primary Areas of Accountability:
Qualification and Experience
- Diploma in Monitoring and Evaluation, Economics or any other Social Science
- Must have a minimum of minimum of 2-3 years of experience in data collection, and report development.
- Work experience in data collection, and report development for a Cholera related project will be a plus
- Good command of English both oral and written
- Good knowledge on writing reports and designing tools for data collection
- Good interpersonal, communications, and facilitation skills.
- Analytical knowledge including knowledge of Microsoft applications
- Ability to work independently and collaboratively in a team environment.
- Understanding of data quality and confidentiality principles is compulsory
If you meet the hiring requirements for the position, please email your CV in Ms Word and Cover Letter clearly stating your salary expectations to: jobs@bemconsult.com & Cc apply@jobsportal-career.com
Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful. DO NOT SEND CERTIFICATES AT THIS STAGE
