DGM Beverages Limited is an equal opportunity employer and hereby invites applications from suitably qualified and experienced candidates for the position of Administrative Assistant to join its dynamic and proactive team.
The interested candidate will play a pivotal role in supporting our manufacturing operations and ensuring efficient administrative processes. We are looking for a detail-oriented, highly organized professional who is proactive and capable of multi-tasking in a fast-paced environment. The successful candidate will take charge of various administrative tasks, including but not limited to:
- Supervise the daily duties of the office orderly, ensuring all tasks are completed in a timely manner.
- Make timely purchases of required items and submit all receipts to the finance department.
- Facilitate procurement and availability of all office supplies.
- Maintain a detailed register of all statutory licenses required by the Organization and ensure renewals and payments are conducted in a timely manner in conjunction with the relevant department.
- Managing Company Fleet
- Maintain a schedule for routine maintenance works to be conducted in the administration building and liaise with Maintenance department on works to be conducted.
- Schedule meetings and events, take minutes, type minutes, and issue to relevant officers for adoption including travel arrangements when required.
- Printing, copying, and filing internal documents and client documents.
- Manage Directors calendar, conduct Directors errands as requested.
- Maintain customers register of all information, feedback, requests, and queries managed.
- Overseeing office operations and streamlining administrative procedures.
- Managing and organizing documentation, records, and files
- Assisting with budgeting and financial tracking.
- Liaising with different departments and stakeholders
- Assisting with data analysis and report generation
- Maintaining confidentiality and adhering to regulatory requirements
- Contributing to process improvement initiatives.
SKILLS AND REQUIREMENTS
- Diploma in business administration, public administration, or any related field. A Bachelor’s degree is an added advantage.
- Proven experience in an administrative or office management role, preferably in the manufacturing industry
- Excellent organizational and time management skills
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Exceptional attention to detail and accuracy
- Excellent communication and interpersonal skills
- Ability to work independently and collaboratively in a team environment.
- Flexibility to adapt to changing priorities and handle multiple projects simultaneously.
- Strong problem-solving skills and a proactive approach
- Knowledge of manufacturing processes and operations is a plus.
Interested persons meeting the above criteria should send their CV and application to hr@dgm.co.zm. Closing date is 26 February 2024.
