Human Resources and Administrative Officer – Temp Misenge Environmental And Technical Services Ltd

Misenge Environmental and Technical Services Limited (METS) was incorporated in 2012 as a 100% owned subsidiary company of ZCCM Investments Holdings Plc (ZCCM-IH). METS started business as a private limited company on 1st February 2013. As a combined Engineering and Environmental Consultancy/Contracting company, METS provides Environmental, Radiation Safety, Analytical and Engineering Services to ZCCM-IH and other clients within and outside the mining sector

Job Summary: To implement and maintain policies, systems and procedures for the effective management of Human Resources and to provide effective administrative support to the CEO and the Management Team.

Duties and Responsibilities

Human Resource tasks

• To ensure that all recruitments are done in accordance with METS Recruitment Procedure and prior approval sought before any recruitment is done
• To prepare role profiles and contracts and ensure that they are signed off by all employees.
• To review salary schedules and verify their correctness of the information prior to finalization of the payroll by Accounts Department.
• Ensures and adheres to strict confidentiality on matters relating to staff salaries and other staff personal issues.
• To conduct employee orientation to new staff and explain/interpret company policy, procedures systems and structures.
• To provide expert advice and guidance to the Management Team on matters relating to Human Resources.
• To ensure that METS enjoys a good Industrial Relations Climate and ensure industrial harmony among METS employees.
• To effectively handle all disciplinary issues in accordance with the METS Grievance and Disciplinary Procedure.
• To participate in job evaluation, salary surveys and general staff remuneration surveys
• To coordinate the Performance Management System within METS and ensure that the process is conducted at least once per quarter.
• Maintains an up-to-date HR Filing system
• Administers all staff benefits and employee welfare schemes including the medical scheme, leave administration, staff insurance/Life assurance, funeral benefits etc in accordance with the METS HR Policy Manual.
• To ensure that capacity of staff is built through training, seminars, coaching etc in conjunction with line Departmental Heads.
• Compiles HR weekly, monthly and quarterly reports

Administrative tasks:

• Manage office equipment and infrastructure to ensure a well-running office.
• Responsible for the overall running offices and reception operation.
• Make logistic arrangement including flights reservations, hotel and vehicle arrangement for staff and Directors.
• Update the filling system and manage filing the office documents for both hard and electronic copies for future reference.

Requirements (Education and experience)

• Must have a Grade 12 School certificate
• Degree in Human Resource Management or its equivalent
• Atleast 2 years relevant experience
• Membership with Zambia Institute of Human Resource Management

Key knowledge, attributes, skills and abilities

• Ability to communicate effectively with all staff and clients
• Office management and organisation skills
• Good report writing skills.
• Computer literate
• Microsoft office skills