Front Office Administrator TopFloor Limited

Description

Our client, in the Education industry, is currently seeking a highly organized and motivated individual to join our team as a Front Office Administrator. In this role, you will be responsible for providing administrative support to the office and ensuring the smooth functioning of day-to-day operations.

Responsibilities

• Act as the point of contact for internal and external clients.
• Answer and direct phone calls.
• Assist in the preparation of regularly scheduled reports
• Book travel arrangements
• Develop and maintain a filing system
• Ensure the office surrounding is presentable and neat.
• Liaise with executive and management to handle requests and queries.
• Maintain contact lists
• Manage social media and other pages
• Meet and liaise with guest, parents and other stakeholders.
• Order office supplies and research new deals and suppliers
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Provide general support to visitors.
• Submit and reconcile expense reports
• Update and maintain office policies and procedures
• Write and distribute email and other correspondence

Requirements

• Bachelor’s degree in Business Administration or equivalent.
• 2+ years of experience as an Administrative Assistant within a school environment.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and accounting packages.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Strong skills in use of social media tools.