Procurement and Contract Specialist x2 GIZ

CAREER OPPORTUNITY

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the implementing agency of the Federal Republic of Germany for technical and international cooperation. It offers flexible, sustainable and effective solutions in political, economic and social change processes. Most of the work of GIZ is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ). GIZ also operates on behalf of other German ministries as well as public and private bodies in Germany and abroad. These include the European Commission, the United Nations, the World Bank and governments of other countries.

The GIZ Zambia Service units are a companywide strategy aimed at creating an integrated approach as an administration and finance team. These service units hope to increase efficiency and effectiveness with the bundling of services and knowledge sharing through peer-to-peer exchanges.

To meet the growing needs of its expanding portfolio, GIZ is seeking suitable candidates for the following position:

Procurement and Contract Specialist × 2 (Based in Mansa and Choma)

REF: GIZ_SU_PCS

Main tasks and responsibilities

• Procuring materials and equipment on the local market within the stipulated threshold.
• Accepting and checking goods received and confirming receipt.
• Store all procured materials in a secure location as well as prepare delivery notes required when delivering materials to partners.
• Ensuring that all documentation required for handovers (handover protocols) are submitted by technical colleagues, to be shared with recipients upon delivery of materials.
• Managing all office inventory
• Receiving all documentation required for the preparation of service contracts and ensuring that they are complete.
• Concluding appraiser/consultant contracts and entering them on common portal.
• Filing of Contracts and procurement vouchers on DMS
• Performing other duties and tasks at the request of management.

Qualifications and Requirements:

• Minimum of a bachelor’s degree, or its equivalent, in Business Administration (BBA), Purchasing and Supply or similar field
• A master’s degree is an added advantage
• Must be a full member of the Zambia Institute of Purchasing and Supply (ZIPS) with a valid practing licence
• Membership of the Chartered Institute of Procurement and Supply (CIPS) is an asset

Professional experience

• At least 5 years’ professional experience in a comparable position
• Broad experience in administration as well as in purchasing and supply
• Experience in introducing new digital innovations/applications

Other knowledge and additional competences

• Excellent communications skills
• In-depth knowledge of procurement/contracting processes
• Excellent organisational skills with a strong capability to priorities workload
• Very good working knowledge of ICT technologies (related software, MS Teams, MS Office, especially advanced level proficiency in MS Excel)
• High interest and willingness in introduction of new digital applications and establishing digitally supported processes (e.g. Common Portal)
• Fluency in English, both written and oral
• Willingness to upskill as required by the tasks to be performed – corresponding measures to be agreed with management.

The successful candidate will be expected to start employment with GIZ, on a fixed term contract.

Application deadline: 13.05.2024

Please understand, that we can only accept and process applications via our E-recruiting system . Applications should meet the following criteria:

• Cover letter quoting the reference: REF: GIZ_SU_PCS must be uploaded using font type Arial, size 11. In the first paragraph, please outline your motivation for applying for the position. In the second paragraph, outline your experience in the position.
• CVs must be submitted in PDF not exceeding three (3) pages. Do not indicate your marital status, religion, political affiliation or insert your photo.
• Certificates, qualifications, etc. must not be attached to the application.
• Traceable references of previous engagements must be provided.

GIZ is a signatory of the Diversity Charter. Recognition, appreciation and inclusion of diversity in the company are important to us. All employees shall be valued – regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, social background or age.

GIZ would like to increase the proportion of employees with disability. People with disabilities are strongly encouraged to apply.