Account Officer Mayiko Infrastructure Limited

JOB DESCRIPTION

Role: Account Officer

An accounts officer manages the financial bookkeeping of a business or organization. Each day, an accounts officer processes invoices, records payments, and track expenses of the organization. In some cases, an accounts officer supervises other staff members who assist with the bookkeeping duties. Attention to detail is paramount. Each expense must be cross-checked with the corresponding invoice, to ensure that the billing is accurate. Communicating with customers is a regular duty of this job. An accounts officer sends bills to customers; processes refunds; interacts with collection agencies on past due accounts; and, works to resolve billing disputes. Some organizations rely on an accounts officer to create and monitor internal auditing procedures and to solve problem when accounting numbers are not in sync.

Duties / Responsibilities :

• Maintain receivable and payable accounts.
• Manage petty cash transactions.
• Help the team with bookkeeping duties.
• Correspond with clients and resolve billing issues, if any.
• Create and maintain reports of business costs (both material and labour).
• Examine statements for error.
• Adjust accounts with a common record of the general ledger.
• Manage common account queries and internal audit processes.
• Deliver statements to clients, operate compensations and coordinate with heap about invoices on overdue accounts.
• Supervise and inspect financial records to ensure accuracy and legal and IRS compliance.
• Make suggestions to management in regards to improvement opportunities in the budget.
• Create and present all financial findings to top management along with attending face to face meetings for reviews.
• Utilize database software to organize financial account information
• Handle account inquiries from internal and external sources
• Make regular contact with clients to ensure payment
• Ensure company financial accounts, such as credit cards, are paid on time
• Review both incoming and outgoing invoices
• Generate financial reports for review regulatory authorities
• Manage and maintain accounting records, including accounts payable and receivable, general ledger, and other financial data.
• Reconcile bank statements, credit card statements, and other financial accounts regularly.
• Prepare and analyse financial statements to provide insights and recommendations to the
  Finance Manager.
• Collaborate with other departments to gather financial information and ensure accuracy of
  information.
• Ensure compliance with all local, state, and federal financial regulations like NHIMA, NAPSA,
  PAYE etc.
• Assist in the preparation of the annual budget and financial forecast.
• Provide support during audits and tax preparation.
• Resolve accounting discrepancies and irregularities in a timely and professional manner.
• Perform other duties as assigned by the Finance Manager/Reporting Authority.

Qualification Requirements :

• Bachelor’s degree in Accounting or similar field. Master’s degree in Business Administration will also be preferred.
• Proven 3-year experience of working as an Account Officer (preferred).
• Any other certification in the same discipline will be an advantage.

Skillset Required :

• Outstanding knowledge of MS Office.
• Working knowledge of accounting software, for example, Tally, Quickbooks, CRM, Spss, Payroll, etc.
• Excellent analytical and negotiation skills.
• Excellent problem-solving skills.
• Excellent customer service abilities.
• Effective verbal and written communication skills.
• Outstanding bookkeeping record skills.
• Excellent attention to detail.
• Ability to work in a dynamic team.
• Effective time management abilities.
• Outstanding decision-making skills.
• Ability to handle sensitive and confidential information.