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  • Fresher Finance & Administrative Assistant International NGO Careers – Oxfam


    Fresher Finance & Administrative Assistant International NGO Careers – Oxfam
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    » Fresher Finance & Administrative Assistant International NGO Careers – Oxfam

    Job
    Title:
    Finance
    & Administrative Assistant
    Organisation: OxfamDuty Station: UgandaAbout US:Oxfam is an
    international confederation of 17 affiliates networked together in more than 90
    countries committed to ridding the world of poverty and injustice. To achieve
    this, we support local projects in developing countries, we lobby governments
    and companies to take into account the interests of the poorest people and we
    campaign to involve citizens in our work. We implement our programs by working
    with local NGO partners and civil society organizations and engaging with
    private sector and governments. Oxfam employs over 6,000 people worldwide in
    more than 90 countries. In Uganda, our program is anchored on three broad
    themes deliberately focused on Women’s Rights: Resilient Livelihoods,
    Governance and Accountability and Humanitarian Preparedness and Response.Job Summary: The Finance
    & Administrative Assistant will assist the response in managing petty cash
    and field office transactions; support in the administration. The primary
    responsibility of this position is to manage finances and Administration at the
    field office to ensure proper utilization of organizational resources and
    timely financial reporting. The FAO will be exemplary in his commitment to
    Oxfam Novib core values, upholding principles and policies.Key Duties and
    Responsibilities:
    Financial Management<!–if !supportLists–>•
    <!–endif–>Maintain
    the office petty cash and make payments of casual staff and volunteers as
    approved by the Response Manager.<!–if !supportLists–>•
    <!–endif–>Preparation
    of monthly imprest reports for submission to the FO.<!–if !supportLists–>•
    <!–endif–>Preparation
    of project financial reports in collaboration with the FO.<!–if !supportLists–>•
    <!–endif–>Support
    the partners to develop and maintain project financial reporting templates and
    based on monthly visits provide advice on the improvement of financial
    management systems of partners<!–if !supportLists–>•
    <!–endif–>Budget
    preparation and analysis as and when required<!–if !supportLists–>•
    <!–endif–>Ensure
    timely and eligible accountability of staff project/travel advances<!–if !supportLists–>•
    <!–endif–>Create,
    send, and follow up on invoices, payments and accountabilities<!–if !supportLists–>•
    <!–endif–>Carry
    out random verifications of completed works and assets together with Logistics
    and Programme teams.<!–if !supportLists–>•
    <!–endif–>Answer
    questions and provide assistance to stakeholders, volunteers, suppliers and
    contractors as needed<!–if !supportLists–>•
    <!–endif–>Suggest
    changes or improvements to increase accuracy, efficiency, and cost reductions.<!–if !supportLists–>•
    <!–endif–>Adhere
    to the company’s or organization’s financial policies and procedures<!–if !supportLists–>•
    <!–endif–>Follow
    up with various attendance sheets of casuals at various sites/locations for
    paymentsAdmin & Management<!–if !supportLists–>•
    <!–endif–>Facilitate
    hotel and guesthouse bookings for OXFAM staff and visitors, follow-up the
    presentation of monthly bills and ensure that approved payment request is
    submitted in a timely manner.<!–if !supportLists–>•
    <!–endif–>Ensure
    Cleanliness of Oxfam Kyaka ll office & Supervision of the guards &
    Cleaner while making sure their payment requests are processed promptly &
    accurately.<!–if !supportLists–>•
    <!–endif–>Monitor
    the Usage of Utilities to ensure cost effectiveness and efficiency.<!–if !supportLists–>•
    <!–endif–>Assist
    with new hire selection process field level including providing orientation and
    ensuring the provision of appropriate training<!–if !supportLists–>•
    <!–endif–>coordinates
    and prepare staff work and leave schedules and support in documenting of
    absences including staff timesheets<!–if !supportLists–>•
    <!–endif–>Managing
    staff welfare issues such as Welcoming/ Sendoff parties, office snacks, and
    office space allocation.<!–if !supportLists–>•
    <!–endif–>Organize
    replies to correspondence (email and letters), maintaining a list of key dates
    (e.g. expiry of employment / service contracts, registration requirements,
    audits, public holidays, visits, etc.)Qualifications,
    Skills and Experience:
    <!–if !supportLists–>•
    <!–endif–>The
    ideal candidate for the Oxfam Finance & Administrative Assistant job should
    preferably hold a Bachelor’s degree in business, finance, accounting, or a
    related field;<!–if !supportLists–>•
    <!–endif–>Two to
    three years of experience in managing finance & administration in an INGO;
    experience in managing UNHCR funding projects is an added advantage.<!–if !supportLists–>•
    <!–endif–>Excellent
    financial Understanding of data privacy standards;<!–if !supportLists–>•
    <!–endif–>Integrity;
    honesty; interpersonal relations skills;<!–if !supportLists–>•
    <!–endif–>Excellent
    communication skills (written and verbal)<!–if !supportLists–>•
    <!–endif–>Planning,
    problem-solving and analytical skills<!–if !supportLists–>•
    <!–endif–>Computer
    skills, particularly with spreadsheets and calculation software<!–if !supportLists–>•
    <!–endif–>Key
    Attributes<!–if !supportLists–>•
    <!–endif–>Ability
    to demonstrate sensitivity to cultural differences and gender issues, as well
    as the commitment to equal opportunities.<!–if !supportLists–>•
    <!–endif–>Ability
    to demonstrate an openness and willingness to learn about the application of
    gender/gender mainstreaming, women’s rights, and diversity for all aspects of
    development work.<!–if !supportLists–>•
    <!–endif–>Commitment
    to Oxfam’s safeguarding policies to ensure all people who come into contact
    with Oxfam are as safe as possible.How to Apply:All suitably qualified and interested candidates should send
    their applications in writing, including a cover letter and curriculum vitae
    (Not exceeding 2MB) to the HR and Admin Coordinator at oxfamuganda-jobs@oxfam.orgDeadline: 17th April
    2019
    For more of the
    latest jobs, please visit http://www.uganda.hotkenyanjobs.com or
    find us on our facebook page https://www.facebook.com/Jobs-in-Uganda-1570117073284784

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