in ,

Family Legacy Employment Opportunities Family Legacy Missions Zambia

Want create site? Find Free WordPress Themes and plugins.
Never Miss a Job Update Again. Click Here to Subscribe

Employment Opportunities

Family Legacy Missions Zambia (FLMZ) is a Faith based organization that upholds Christian values and morals in the education of the orphaned and vulnerable children it serves. The organization seeks to recruit suitably qualified, experienced and competent individuals who will demonstrate commitment to FL mission, vision, and values to be based in Lusaka for the following positions:

1. Operations Director

Job Summary
The purpose of this role is to lead, manage, and support operations team and ensure efficiency and excellence in the delivery of support services to FL Mission in Zambia including; procurement, logistics, fleet management, Information and Communication Technology (ICT), security and asset management. The position holder manages and develops the department strategy, action plan and budget in line with the organizational strategy.

Key Performance Areas

Administration and Logistics

  • Provides overall management to the procurement and logistics and ensures that optimum support is provided to sponsorship programming within established Family Legacy’s operational principles and operational Standards.
  • Develops administration policies, systems and procedures and initiate development and/or corrective action as required.
  • Supports, reviews and monitors the adherence of the operational policies and ensure compliance to Zambian laws.
  • Manages property leases, major contracts and all other major administrative actions.
  • Reviews and monitors the vendor data base and ensures FLMZ policies and procedures are adhered to in the purchasing of goods and services and takes corrective action as required.
  • Reviews and monitors the production and use of administration data and initiate development and correction of such practices as required.
  • Provides team leadership to the operations department.
  • Manages performance of the operations department by working with them to set up goals and undertaking staff appraisals and feedback

Information Technology

  • Provides overall management to the Country Office’s Information Technology (IT) unit to ensure that optimum administrative support is provided to services to the mission within operational procedures.
  • Reviews and monitors IT policies, systems and procedures and initiate development and/or corrective action as required in collaboration with the IT Manager.

Security

  • Ensure the needs of each Family Legacy programming location are met to its specific needs and requirements in compliance with FLMZ policies and corresponding sponsorship programming teams.
  • Develop security policies to ensure all FLMZ programs and facilities are safe and secure.
  • Analyze and asses internal and external security concerns at each FLMZ location and take steps to mitigate these risks.

Oversight of Sponsorship Operations

  • Maintains oversight of all operations supporting programming in collaboration with the Program Managers, Finance Manager, Procurement Manager, and Property Development and maintenance Coordinator.
  • Provides policy, systems, and compliance support to the above.

Property Development & Maintenance

  • Collaborates with Property Development & maintenance Coordinator, other project coordinators and FLMZ Programming Departments to ensure all construction projects are developed to serve the strategic needs of the ministry and meet all ministry standards.
  • Coordinate project objectives, budgets and contracts to complete project in compliance with FLMZ and FLMI requirements.

Knowledge and Qualification

  • Degree in Business Management, Project Management or its equivalent
  • MBA will be an added advantage
  • Develop, motivate, and manage Operations team members by setting and holding high standards for performance.
  • Exhibits and promotes Christian principles of servant leadership in decision making and working with other members of staff, especially in conflict resolution.
  • Promotes innovation and learning amongst team members to achieve goals.
  • Communications clearly and effectively both verbally and written.
  • Ability to work well with others in a multi-disciplinary and cross-cultural environment.
  • Strong analytical skills in problem solving and strategic thinking.
  • Strong negotiation skills.
  • Strong management skills in coaching, problem solving and people management.
  • Excellent listener who understands and shows sensitivity to the needs of others/other programs and works to serve those needs through property development, management and maintenance.
  • Strong planning, budgeting and organizational skills

2. Education Senior Program Manager

Job Summary

The Senior Program Manager is responsible for providing leadership and vision to improve the quality of education, enhance retention and facilitate holistic care for students in Legacy Academies, Government and other schools. Duties and responsibilities of the job include providing spiritual leadership and direction over the formulation and implementation of educational programs. This includes, among other things, student placement, instruction, examinations, curriculum development, holistic care, community engagement and sponsorship communications.

Key Performance Areas

Leadership

  • Lead the education team increasing gospel clarity, Biblical literacy, relational discipleship and build a culture of Christ centeredness among staff and students.
  • Ensure compliance in the LAs in regards to the policies of Family Legacy and the rules and regulations of the Ministry of Education.
  • Propose and develop policies to strengthen and address various programs and initiatives in the Legacy Academies.
  • Intentionally build relationships with team members to foster an environment of collaboration and freedom.

People Management

  • Oversee, manage, and coach Legacy Academy Managers and other direct reports to ensure LAs achieve high academic performance.
  • Manage work performance and conduct appraisals for direct reports at agreed intervals. Ensure direct reports are doing the same with respect to strategic goals.
    Strategic Planning and Reporting
  • Participate in the strategic planning process with supervisors and line managers to ensure that FLMZ’s goals for program implementation are addressed.
  • Ensure that direct reports, school administration and staff are involved appropriately in the planning and reporting process for initiatives of the LAs.
  • Take the lead responsibility for planning and evaluation of the LA program in key areas.

Financial Responsibility

  • Recommending an annual budget to the Finance Department prior to October of each year.
  • Ensure that financial resources are expended in accordance with the annual budget approved by the Board, except in the case of an emergency with the direct approval of the Finance Manager and Country Director.

Communication

  • Ensures that the Senior Leadership Team is informed concerning current educational trends by visiting other schools and collaborating with the Ministry of Education.
  • Facilitates communication and collaboration among assigned department personnel, district personnel and school administrators to enhance service delivery and program development.
  • Monitors communications of all sponsored children between Zambian office and Dallas office.
  • Respond promptly and effectively to all enquiries regarding all sponsored children.
    Implementation of the Strategic Plan, Focused on Holistic Care of the Child
  • Strategize and implement new policies, procedures, and programs that will aid in sponsored children becoming physically, emotionally, spiritually, and intellectually healthy.
  • Collaborate well with other departments, contributing to the overall holistic care of the child
  • Implement programmatic and curriculum changes that will allow students to perform well on Zambian MOE Exams, but that also will result in students obtaining a biblical worldview, becoming spiritually, emotionally, and physically healthy as well.

Skills and Qualifications

  • Bachelor’s Degree in Education or Social Sciences.
  • Master’s degree in Education or equivalent.
  • At least 5 years work experience in a similar and or leadership position.
  • Ability to evaluate and modify instructional program and teacher effectiveness based on data analysis and interpretation.
  • Ability to solve, problems, think critically and manage conflicts.
  • Ability to manage budget and personnel.
  • Ability to implement policies and procedures.
  • Strong organizational, communication, public relations and interpersonal skills.
  • Demonstrates strong oral and written communication skills.
  • Ability to work as a team and be accountable for any decisions made.
  • Creative and innovative; social media savvy.

3. Procurement Manager

Job Summary

The overall responsibility of the Procurement Manager is to serve the administrative needs for Family Legacy’s sponsorship programs by managing the procurement process, and contracts with vendors/suppliers. Plan and coordinate departmental affairs in collaboration with FLMZ programs. The position holder ensures that staff members understand Family Legacy’s procurement process, guidelines and procedures.

Key Performance Areas

Procedures, process and applications support

  • Maintains operational management systems for procurement, warehouse, and other key assets to ensure all organization objectives through collaboration with FLMZ sponsorship programming.
  • Provide input and manage the implementation of policies, procedures, and guidelines to support Ministry operations as per FLMZ Operations Manual.

Procurement

  • Accountable for developing, communicating, and maintaining the procurement process for all aspects of the ministry in liaison with respective programming departments to support and serve ministry objectives.
  • Develop and implement procurement process to maximize and leverage organization’s purchasing power through bulk orders, consolidation, commercial excellence and optimization, especially where same or similar items are needed by multiple departments.
  • A Procurement Manager manages and directs the purchasing of all the goods and services a company needs
  • Create and Manage a database of preferred vendors/contractor s/service providers that operate in compliance with FLMZ policies and the laws of Zambia to serve and meet organizational requirements and review it periodically to ensure accuracy and effectiveness.
  • Regularly evaluate control measures used to manage risk in all supply chain business processes and guide management in development / improvement of control measures as necessary.

Contract Management

  • Provide management and oversight of all contracts for service providers and lease agreements for all aspects of the ministry ensuring that FLMZ maximizes the results from service providers, contractors, landlords. Manage Head Office, fulling the requirements of the ministry.
  • Coordinate and develop relationships with vendors/contractors ensuring FLMZ is stewarding its resources and the needs of the ministry/staff are met.
  • Advise and provide guidance to FLMZ programming to guarantee the best outcomes for their program objectives are met for any and all contracts and/or service agreements.
  • Maintain risk register and monitor to ensure risks associated with procurement process are mitigated.
  • Oversees the review of agreements and contracts and ensure compliance with Zambian laws and regulation, ensure the interface with the legal advisors in collaboration with the OM.
  • Child Protection: Provide oversight in cooperation with other staff to ensure the compliance of Family Legacy’s Child Protection Policy to safeguard and protect children from all forms of harm and abuse.

Skill and Qualification

  • Degree in Purchasing and Supply or its equivalent
  • MBA will be an added advantage
  • Exhibits and promotes Christian principles of servant leadership in decision making and working with other members of staff, especially in conflict resolution.
  • Promotes innovation and learning amongst team members to achieve goals.
  • Communications clearly and effectively both verbally and written.
  • Gains, develops and retains credibility for personal relationships with others and job performance.
  • Ability to work well with others in a multi-disciplinary and cross-cultural environment.
  • Creates strong direction for own part of organisation to serve the needs in the overall Family Legacy context.
  • Strong analytical skills in problem solving and strategic thinking.
  • Strong negotiation skills.
  • Ability to work effectively with others on a team and independently, especially under pressure.
  • Excellent listener who understands and shows sensitivity to the needs of others/other programs and works to serve those needs through procurement, fleet management, and transportation/logistic

4. Property Development & Maintenance Coordinator

Job Summary

The overall responsibility of the Property Development & Maintenance Coordinator is to coordinate maintenance needs for the Legacy Academy and/or other facilities and oversee construction projects as determined by the Operations Director. The Property Development & Maintenance Coordinator will also ensure that all projects and programs receive the quality and timely services and sees that rigorous systems and controls are in place to mitigate the potential risks related to health and safety, mismanagement of resources, legal compliance and child protection.

Key Performance Areas

  • The PDMC reports to the Operations Director while directly line managing all the Maintenance Officers works in all the LA and other FLMZ facilities as assigned by the OD.
  • The PDMC reports regularly to the Operations Director to provide updates on all maintenance issues and all aspects of property development, building maintenance, health & safety to support of sponsorship programming.
  • The PDMC has the responsibility for managing and ensuring good stewardship of ministry resources on behalf of each department/program s/he serves.
  • The PDMC will help design, cost, and oversee the construction of assigned projects by the Operations Director.
  • Responsible for ensuring all maintenance needs in designated facilities are carried out.
  • Coordinate with the programming department to ensure all facility maintenance issues are attended to.
  • Coordinate with OD to track, solve, and report facility maintenance issues for specific locations.
  • Report to Head Teachers maintenance issues at their locations and recommend preventive measures that should be taken to minimize avoidable issues.
  • Help design, cost and oversee the building of construction project ensuring that ministry resources are being stewarded.
  • Ensure all projects are carried out with proper safety protocols as per FLMZ policy.
  • Provide bill of quantities for procurement as needed for the project.

Knowledge and Qualification

  • Higher Diploma in Electrical, plumbing or relevant fields.
  • At least 3 years work experience in construction, maintenance, or facility management.
  • Fluency in English spoken and written
  • Competency in computer skills (MS Word, Excel, etc)
  • Exhibits and promotes Christian principles of servant leadership in decision making and working with other members of staff, especially in conflict resolution.
  • Promotes innovation and learning amongst team members to achieve goals.
  • Communications clearly and effectively both verbally and written.
  • Ability to work well with others in a multi-disciplinary and cross-cultural environment.
  • Creates strong direction for own part of organization to serve the needs in the overall Family Legacy context.

Click this link and complete the process by sending your CV to careers@familylegacyzambia.org clearly labelling the position applied for in the subject line.


Closing date: 20th September 2021. Only shortlisted candidates will be contacted.

Did you find apk for android? You can find new Free Android Games and apps.

(Visited 1,042 times, 1 visits today)

Project Officer Nchitonet Dot com Limited

Junior Administrative Officer GIZ