Human Resources and Administration Assistant Lusaka Telecom Solutions

Lusaka Telecom Solutions LTD was registered and incorporated in Lusaka. We have massive experience in designing, deploying, commissioning, maintaining and evaluating optical fiber networks with best quality and lowest cost. Our company mainly provides Maintenance & Optic Fiber Solutions. We have an expert team of labors, technicians and engineers to maintain a quality of service the meets the expectations of our customers.

Human Resources and Administration Assistant

Applications are invited from suitably qualified and experienced persons to fill the under listed job position in the organization.

1. Position

Human Resources and Administration Assistant – Lusaka (1)

Purpose of the Job

Perform a wide range of administrative and human resource office support activities for the Office team to facilitate the efficient operation of the organization.

Job Accountabilities

Administrative

Covering the reception area and attending to clients and directing them to appropriate offices
Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
Organizing travel arrangements for staff.
Daily supervision of the office assistants including transport scheduling, cleaning services, maintenance at NO, etc
Booking conference calls, rooms, taxis, couriers, hotels etc.
Processing office expense sheets and invoices.
Monitoring stationary levels and ordering office supplies.
Maintaining computer and manual filing systems.
Provide information to internal colleagues or external enquirers.
Taking accurate minutes of meetings.
Resolve administrative problems.
Receiving, sorting and distributing of mail.
Answer, screen and transfer inbound phone calls
Ensure maintenance of office equipment
Oversee and supervise the work of office assistants.

Human Resource

Provide support to the HRAM/HRO in the recruitment process at NO and Locations
Provide orientations for new employees by sharing on boarding packages and facilitating orientation meetings
Coordinate HR projects (meetings, training, surveys etc) and take minutes
Maintain active files on all the staff members
Attend to all staff queries and bring them to the attention of the HRO
Participate in all departmental meetings and contribute to the efficient running of the department
Participate in potential disciplinary meetings and take accurate minutes for such meetings
Supervise NO office assistants; set performance goals, performance appraising, training and development support, etc.

Reporting lines

Reporting to Human Resource Officer

Qualifications and Experience

Full Grade 12 School Certificate with a minimum of five credits and mathematics as one of the credits.
Diploma / degree in Business Administration, Human Resources, Public Administration, or Equivalent
A minimum of three (3) years in administration and human resource

Other competencies and requirements

Proficiency in Microsoft package
Fully paid up member of the Zambia Institute of Human Resource Management
Strong understanding of administrative processes
Should be a team player with leadership skills, integrity, progressive and un-blemish track record, very innovative and an effective communicator.
All applicants for the above position should be child friendly.