Regional Distribution Center Specialist Chemonics International Inc.

Employment opportunity

Chemonics International Inc., Contractor for USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) ensures uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and Reproductive Health. In supporting USG-funded global health activities, PSM develops and manages a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.

Background for the position

GHSC-PSM is looking for a Regional Distribution Centre Specialist to help our client, Zambia Medicines and Medical Supplies Agency (ZAMMSA) run their new Regional Distribution Centre warehouse in Mpika efficiently and in accordance with ZAMMSA’s relevant operating procedures for a Medical distribution warehouse. Regional Distribution Centre Specialist responsibilities include supporting all supply chain procedures, coordinating receipts from the central ZAMMSA Warehouse, inventory management, order processing, deliveries to districts and health facilities as well as managing shipping documents. To be successful in this role, you should be well-organized and understand the order fulfilment cycle. The project seeks to recruit (on a one-year contract renewable) for the following position of:

Position Title: Regional Distribution Center Specialist (1 Position)

Reporting: Distribution Center Logistics Advisor

Principal Duties and Responsibilities

Technical Implementation

Work with Regional Hub Manager to plan shipments based on product availability and customer requests;
Track orders to ensure timely deliveries;
Prepare shipping documents which include among other invoices, purchase orders, Proof of Delivery, and bills of lading;
Working with the Regional Hub Manager to coordinate supply chain procedures to ensure adherence to ZAMMSA’s delivery standards;
Work with the Regional Hub Manager to synchronize orders from the central ZAMMSA’s warehouse as per the ZAMMSA’s replenishment policy;
Reconcile inventory data with the ZAMMSA’s Head Quarters at the end of business on a daily basis in liaison with the Hub Manager;
Produce performance reports weekly and on request by the project/ZAMMSA;
Support the monitoring and reporting on key performance indicators as outlined by ZAMMSA;
Participate in selected provincial logistics meeting such as provincial reviews, forecasting and quantification meetings and provincial partners meetings;
Participate in reviewing reports on logistics data from the health facilities for identifying bottlenecks in the logistics systems;
Work with RDC Manager to develop delivery schedules/distribution plans and generate 3PL Purchase orders in line with Standard Distance Agreements (SDAs);
Monitor the utilization of 3PL services from the RDC supplementing the ZAMMSA’s distribution schedule and report the performance of the 3PL vendor in the province;
Monitor the 3PL deliveries from central medical stores to the RDC and report the performance of the vendor;
Be the point of contact for the project as the MoH approved hub strategy is rolled out to the hubs, taking advantage of the new warehouse management system recently deployed;

Management

Exhibit Chemonics values and build culture of “Living our Values” within the team;
Follow all USAID regulations and Chemonics policies, and quality management best practices consistently;
Other activities as may be assigned.

Minimum Education Qualifications, Experience and Competencies:

Bachelor’s Degree in Supply Chain Management, Purchasing and supply (CIPS 6), Pharmacy, Public Health, or any other related field of study;
Three (3) years and above of work experience as a Logistics Administrator, Warehouse Administrator or similar role;
Experience working in Health Supply Chain or Logistics;
Knowledge of logistics software or transport management systems;
Proficient with Microsoft Word, Excel, and PowerPoint;
Working experience using computerised warehouse management systems;
Basic accounting knowledge;
Excellent organizational and time-management skills;
Good written and communication skills;
Working experience on USAID supported project is an added advantage.

Location of assignment: Mpika