Human Resources Trainee/Intern Kids Alive Zambia

Who we Are

Kids Alive (www.kidsalive.org) is a Christ-centered organization that believes every child deserves to live free from the bondage of hunger, abuse, and exploitation. Our commitment to this Biblical truth compels us to rescue orphans and vulnerable children, and meet their spiritual, physical, educational, and emotional needs, with compassion and excellence.

1. Position: Human Resources Trainee/Intern (6 months)

Location: Lusaka

Position Summary

The Human Resources (HR) Intern will assist in the recruitment, support and developing talent through managing procedures. Human resources (HR) intern will assist in the dissemination of policies and procedures as well as support the performance processes.

The position will also make a positive contribution towards the organization’s Christian ethos and witness.

Major Responsibilities

1) Policy implementation and awareness

• Assist the Senior Manager Human Resources in the implementation and maintenance of HR policies and procedures as well as its comprehensive operationalization across Kids Alive Zambia.
• Assist in the implementation of the wellness policy and align with selected policies as assigned.
• Assist in the implementation of Child protection and safeguarding policies and materials.

2) Recruitment and Onboarding

• Assist in the preparing of job descriptions, ensuring they are fully signed and filed and other recruitment processes (prescreening and arranging for interviews with the Senior Manager HR.
• Support processes for all internships and maintain a database
• Assist in the effective implementation of onboarding plans for new employees and manage staff exit processes

3) Leave and exit Management

• Assist in leave management (annual, sick, mother’s day, maternity/Paternity, special etc.).
• Create a leave database and ensure its up to update
• Assist in ensuring that annual leave approvals are obtained as required and respective employees communicated to accordingly.
• Facilitate employee exit processes ensure they are fully signed, copies submitted for payments and a filed.

4) Employee welfare and engagement

• Work hand in hand with the finance team to ensure that timesheets for temporal employee (if any) are submitted in time.
• Assist in the implementation of HR initiatives and systems i.e. employee recognition and reward (Labor Day awards, and other notable recognitions.
• Assist in organizing for meetings as may be assigned
• Take minutes in the said meetings

5) Training and Performance management

• Assist in the development of plans for training and development programs to track employees that require capacity building or training.
• Assist in performance management processes and ensure that all performance plans and appraisal forms are filed in all respective staff files.
• Create a performance management database for easy tracking of performance.
• File, maintain and audit employee records

6) Other

• Uphold all child protection and safeguarding protocols and ensure sharing of all relevant information to all staff
• Perform any other duties as assigned.

Qualifications, experience, skills, competencies and attributes

• Diploma in Human Resource Management, Public Administration or its equivalent
• 1-2 years’ experience is added advantage
• Good oral and written communications skills.
• Excellent organizational skills.
• Computer skills – MS Word, Excel and Microsoft packages.
• A strong team player and committed to diversity, equal opportunity and capacity building.
• Ability to work under pressure and meet deadline.
• Understanding of labour laws and disciplinary procedures
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• Excellent writing skills, eye for detail and result oriented
• Problem-solving and decision-making aptitude