Procurement and Supply Chain Management Plan International Zambia

Organization Background

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries. Child protection is key in all that we do.

Working in Zambia since 1996, Plan International’s development and capacity building programmes focus primarily on Education, Health, Water and Sanitation, Economic Security and Youth Empowerment, including Child Protection and Participation. Plan International Zambia has Programme Areas (PAs) in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located

We are looking for experienced and vibrant self-starters to fill the following position:

PROCUREMENT & SUPPLY CHAIN MANAGER (X1), LUSAKA

Position Description:

The purpose of the Procurement and Supply Chain Manager is to provide strategic leadership direction and accountability for the supply chain performance by developing logistics and procurement systems and procedures, conducting market research for items availability and price, budgeting and costing different supplies.  Managing procurement contracts, analysing field and office location decisions, managing fleet and transport services, managing suppliers relations, and ensuring compliance to procurement systems and procedures in the organization in line with Plan Global standards and procedures.

The position reports to the Head of Operations.

Responsibilities:

• Providing strategic leadership direction and accountability for Plan International Zambia Supply Chain performance and ensuring it is well aligned to the organizational strategic objectives.
• Develop and implement a country supply chain strategy to identify and leverage opportunities for supply chain consolidation.
• Co-ordinate the strategic sourcing, development and review of framework agreements, service level agreement and long-term contracts.
• Conduct market surveys for latest trends in price, availability, delivery and quality, rationalize on the existing suppliers’ base, and build partnerships with suppliers and contractors.
• Develop and manage the suppliers’ register, institute mechanisms for supplier selection, evaluation, and performance measurement, and perform periodic review of supplier performance
• Prepare monthly, quarterly and annual procurement plans, monitor their implementation and progress reports as required.
• Regularly evaluate control measures used to manage risk in all supply chain business processes and guide management in development / improvement of control measures as necessary.
• Review all procurement documentations to ensure compliance is met as per Plan International Operations Manual and country thresholds with a view to improve and streamline them.
• Manage assets and inventory of items under Plan International Zambia
• Lead asset tagging, verification, maintenance, monitoring and disposal in compliance with established rules and procedures.
• Develop and update security plans, operational continuity plans and crisis management plans.
• Lead development of safety and security local policies and procedures, and ensure their implementation.
• Coordinate tender evaluation committee, review the bidding documents, validate the approved suppliers, participate in the tender sub – committee and provide general direction.
• Develop effective and cost-efficient Supply Chain Management (SCM) processes, measures and controls that ensure the right quality and quantity of goods and services are bought at the right price and delivered at the right place.
• Promotes and abides by internal policies and procedures including but not limited to: Safeguarding Children and Young People Policy; Code of Conduct; mandatory reporting responsibility.

Educational Qualifications and Experience:

• Bachelor’s Degree in Procurement and Supply Chain Management, Logistics, CIPS, Business Management or related discipline.
• A minimum of 5 years work related experience in similar role in reputable organization.
• Membership to a professional body (ZIPS, CIPS).
• Experience in working with local communities and networking with local implementing partners, and private sectors.
• Good understanding of policies, strategies, programs and priorities related to youth employment and livelihood.
• Understanding of the various Donor Grants procurement rules and guidelines.

Competencies:

• Good inter-personal skills, ability to work in multi-national and multi-cultural teams.
• Ability to help teams think through issues, prioritize, implement activities, monitor and measure outcomes.
• Ambitious, realistic and action oriented.
• Supports learning, sharing and knowledge management.
• Ability to work under pressure, to tight deadlines, with competing priorities and minimal supervision.
• Model best practices and excellence in support services delivery to Plan and Partners.
• Models and promotes efficient services.