Team Assistant – Zambia BASF

We are the world’s leading chemical company because we offer intelligent solutions for our customers and for a sustainable future. We link and develop people with diverse talents all over the world. For you, this means a variety of ways to advance. Not only your performance, but also your personality matter to us. At BASF, careers develop from opportunities.

BASF’s regional division EMEA Europe, Middle East, Emerging Europe and Africa. BASF operates in more than 50 countries in the region. For BASF the EMEA region is our most important market.

What You Can Expect

The incumbent will be responsible to ensure adequate office operations and provide administrative support to the team, as well as facilitating day-to-day activities in the Zambian office and coordinating meetings and all paperwork. Duties will include the following-

• Support for operating marketing efforts for Southern Africa if needed
• Coordinate booking and use of boardroom and ensure catering is provided
• Report faulty office equipment to service providers and ensuring they are restored
• Ensure all invoices are submitted to icebox on time as soon as they are received in the office
• Arrange and set up team meetings and customer meetings including the necessary equipment
• Capture minutes of meetings
• Arrange and coordinate all international and local travel with Travel Management Team SA
• File all contracts on time in ICM making sure that timelines, roles and responsibilities are clearly captured
• Provide general administrative support to BASF Southern Africa
• Prepare agenda’s for visitors
• Assist with telephonic queries
• Purchase the needed office supplies
• Ensure all relevant contracts, certificates, and statutory fees are in place and renewed in accordance with the Zambian law and BASF policies
• Support Sales, Marketing and Technical Teams in terms of organisation of marketing events such as field days or participation in exhibitions
• Support of Accountant legal entity Zambia in terms of using required system to make sure invoices to BASF Zambia Ltd. will be paid on time through RSA
• Accountable for Marketing Inventory

What We Expect

• Diploma in Business Administration or any commercial related field
• Minimum of 3 years experience in a similar role will be an added advantage
• Excellent communication skills
• Proficiency in MS Office packages is essential
• Punctual, dependable and reliable
• Proactive with the ability to co-ordinate activities across various departments

We offer

Responsibility from day one in a challenging work environment and on-the-job training as part of a committed team. Competitive compensation including attractive benefits as well as excellent career opportunities in an international company.

Closing date for applications- 23 March 2022