Prevention Program Assistant FHI 360

FHI360 MOSAIC Zambia

Position – Prevention Program Assistant

Location: Zambia Country Office

Report to: MOSAIC Zambia HIV Prevention & Policy Technical Advisor

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

We are currently seeking qualified candidates for the position of MOSAIC Zambia Program Assistant, Prevention for the MOSAIC (Maximizing Options to Advance Informed Choice for HIV Prevention) Project. MOSAIC is a five-year (2021-2026) global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) through the U.S. Agency for International Development (USAID) to help women prevent HIV by accelerating introduction and scale-up of new and emerging biomedical prevention products. The MOSAIC project in Zambia is starting in December 2021 and will end in August 2026.

Position Description:

The MOSAIC Zambia Program Assistant, Prevention provides general program and operations support to the project and helps to ensure that the award is implemented in accordance with the approved workplan and budget, and organizational policies and procedures, with guidance from senior program staff.

Main Duties and Responsibilities

Under the direction of the MOSAIC Zambia HIV Prevention and Policy Technical Advisor, liases with and coordinates across the various technical project staff and relevant shared operations departments (e.g, Finance and Admin [F&A], Human Resources, ICT, etc.) to ensure strong program management.
Coordinates and assists with efficient, effective and timely project management processes, which include but are not limited to: work plan and implementation monitoring; asset management and disposition planning; stakeholder coordination and activity planning; and file archiving according to the document retention policy.
Contributes to report-writing and project documentation efforts (e.g., success stories, website updates, etc.), and may assist technical staff with completion of project deliverables.
Prepares requisition forms for events and consultancy agreements, compiles backup documentation and requisition forms for procurements to vendors, and reviews/compiles payment requests from those consultants and vendors, to ensure proper segregation of duties within the team.
Facilitates project start-up and close-out by helping to execute tasks, using tracking tools to record progress against the plan, and attending to administrative and compliance issues.
Conducts other relevant duties, including administrative support, as assigned.
Desired Attributes:

Minimum Requirements:

Bachelor’s degree (or international equivalent degree) in international development, public health, business administration or a related field.
A minimum of 2 years work experience on a development project in similar capacity
Strong interpersonal skills and competency in developing and maintaining good working relations with project team members, diverse staff across the organization, and external clients and partners.
Solid time management and organizational skills, and demonstrated ability to assess priorities and manage a variety of activities with attention to detail.
Self-driven, with capacity to work independently.
Ability to multitask and meet deadlines
Excellent written and oral communication skills, especially in terms of report-writing and editing.
Computer literacy and proficiency in the use of Microsoft Office Suite (especially Word, Excel, PowerPoint, Outlook and Teams).
Prior experience working on a donor funded project will be an added advantage
The position will be based in Lusaka and work from the FHI 360 offices or remotely as determined by office policy. Preference is for Zambian nationals.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.