Office/Administrative Assistant Zambia Red Cross Society

VACANCY ANNOUNCEMENT

The Organization

The Zambia Red Cross Society (ZRCS) is a Humanitarian Organization established in 1966 by an Act of Parliament CAP 307 of the laws of Zambia as an auxiliary institution that augments government efforts in humanitarian assistance. ZRCS is part of the International Red Cross movement known as International Federation of the Red Cross and Red Crescent Societies (IFRC). In line with its mandate, ZRCS works with various actors in collaboration with Government of Zambia in responding to both man-made and natural disasters. Zambia Red Cross Society is implementing a ECHO project which is a new model for humanitarian action tarred towards  supporting local communities to prepare for, respond to, and recover from disasters subsequently protecting communities and helping them withstand future shocks, in order to effectively implement this project ZRCS hereby invites applications from suitable, qualified and experienced individuals  to fill the position of Office/Administrative Assistants

POSITION: OFFICE/ADMINISTRATIVE ASSISTANTS (4)

REPORTING TO: FINANCE AND ADMINISTRATIVE OFFICER or PROJECT OFFICER

WORKPLACE: – BASED AT PROJECT OFFICES- MAZABUKA, CHOMA OR NAMWALA

EMPLOYMENT TYPE:

1-year fixed term Contract with possibility for extension contingent on satisfactory performance and funding

EXPECTED DATE OF DEPLOYMENT: May 2022

JOB SUMMARY

The Office/Administrative Assistant will report to the NLRC Finance and Administration Officer or Project Officer, he/she will be in charge of checking financial documents for accuracy, scanning and shall ensure all the supporting documents are in place. In liaison with her/his supervisor will ensure that administrative and financial reporting is up to date and presented to the Country Delegate or Finance Manager on monthly basis in the format that is acceptable.  He/She shall ensure all accounts documents are properly filed both hard and soft copies in their respective files and shall assist in the follow up of supporting documents to the project teams for documents not delivered. He/She will at all times ensure that the offices are kept neat and clean at all times and shall be in charge of stock inventory management

REQUIREMENTS

• Diploma in the fields of Human Resources, Business Administration , Public Administration or related field plus two (2) years job related experience

DESIRED  COMPETENCIES AND SKILLS:

• Reporting Skills
• Microsoft office skills
• Ability to analyse information
• Ability to filing documents in an orderly manner
• Ability to control inventory
• Ability to communicate and follow up issues effectively