Registrar

Job purpose: To provide leadership in planning, organizing and managing all administrative activities of the University.

Key Responsibilities

Reporting to the Vice Chancellor, the Registrar is the Chief Administrative Officer and custodian of the records, the Seal and other assets/property of the University. The main responsibilities are:

• Providing effective overall direction and leadership to administrative and professional staff in the University;
• Monitoring the performance of staff in the University;
• Planning and directing management and administrative functions related to marketing of academic programmes, student admission and enrolment, student record management system (SRMS), examinations, residential schools, human resource management, procurement and public relations, graduation ceremonies and preparation and issuance of certificates and transcripts;
• Dealing with legal matters of the University in conjunction with the Legal Officer;
• Overseeing the implementation of University policies and decisions of the Board of Directors (and its Committees), Senate, Standing Committees of the Senate and other policy and decision making structures;

• Ensuring compliance with governance, administration and academic policies, rules and regulations;
• Assisting the Vice Chancellor in overseeing the functional needs and operations of professional and technical units such as the Bursar’s Department and Information and Communication Technology (ICT);
• Ensuring effectiveness of policies, systems and procedures related to the creation, maintenance, and utilization of student records;
• Providing an administrative link between the University and external organizations/stakeholders, including the Immigration Department and providers of goods and services;
• Providing Secretarial Services to the Board of Directors (and its Committees) and Senate (and its Committees); and
• Performing any other duties specifically assigned by the Vice Chancellor.

Qualifications/Experience/Personal Attributes

• At least a Master’s degree in Educational Administration, Social Sciences, Law or related area. A doctorate will be and added advantage;
• At least five (5) years of progressive leadership experience in a senior management position in a university or similar institution/organization;
• Exceptional knowledge and skills in governance in a higher education environment and academic administration tools, systems and processes in a university;
• Membership of a professional organization;
• Ability to establish and maintain collaborative and effective working relationships with a diverse groups of Heads of Academic, Technical and Professional Units in the University;
• Strong interpersonal skills and exceptional writing and oral communication skills;
• Proven computer skills including ability to manage computer based, administrative databases, student records management system, and technology-based employee information systems; and
• Demonstrated leadership and management skills.

HOW TO APPLY

Applicants should send letters of application, detailed, up-dated CVs, contact details of three (3) referees, and certified copies of certificates to:

The Registrar

Zambian Open University

Newfoundland Campus

Unity Road, off Mumbwa Road

Lusaka West

P.O Box 31925

LUSAKA

Email: registrar@zaou.ac.zm / bridget.kandindima@zaou.ac.zm/ oswald.mutale@zaou.ac.zm

THE DEADLINE FOR SUBMISSION OF APPLICATIONS IS FRIDAY 20^TH MAY, 2022

Only shortlisted candidates will be contacted.

Amb. Dr. Francis Musonda

ACTING REGISTRAR