Personal Assistant to the Deputy Registrar – Insurance Supervision Pension and Insurance Authority (PIA)

JOB ADVERTISEMENT

The Pensions and Insurance Authority (PIA) is the regulatory and supervisory body for the pensions and insurance industries in Zambia. The Authority derives its mandate from the Pension Scheme Regulation Act No. 28 of 1996 (amended by Act No. 27 of 2005) and the Insurance Act No. 27 of 1997 (amended by Act No.26 of 2005).

The Authority hereby invites applications from suitably qualified and experienced candidates to fill the position of Personal Assistant to the Deputy Registrar – Insurance Supervision.

Job Purporse –

To provide an efficient and responsive administrative, organisational and logistical service to the Deputy Registrar – Insurance. The Personal assistant is responsible for  providing full  secretarial services in order to provide support to the functioning of the Office.

Main  Duties: –

• Provide secretarial services including typing, preparing drafting minutes, circulars, reports and other documents as assigned.
• Manage and maintain the Deputy Registrar’s diary.
• Places and filter telephone calls.
• Tactfully to screen all visitors and/or clients to the Deputy Registrar.
• Prepares and Issues approved Registration Certificates and Licences to regulated entities
• Manage and maintain an up to-date filing system for all documents and letters, confidential and non-confidential for the Insurance Department.
• Liaises with Administration on the preparations of workshops, seminars or meetings (virtual and physical) ensuring that venue and stationery required are timely secured.
• Coordinate travel and accommodation for the Deputy Registrar.
• Determines and replenishes office supplies (beverages, stationery, etc.) upon approval of requests.

Education

• Full Grade 12 Certificate.
• Diploma in Secretarial & Office Management programme, computer literate, with typing and shorthand speed of 65 and 120 WPM respectively.
• 3 years’ relevant experience at a similar level in a reputable organization.

Skills

• Attention to detail
• Strong analytical skills
• Flexible and adaptable
• Excellent communication (oral and written) skills
• Excellent time management and multitasking skills