Manager – Finance and Administration Operation Eyesight Univeral

To support the implementation of its programs in Zambia, Operation Eyesight Zambia is seeking to recruit a suitable candidate for the position of Manager – Finance and Administration.

POSITION TITLE:

Manager – Finance and Administration REPORTS TO:

Country Director

LOCATION:

Country Office, Lusaka, Zambia

JOB PURPOSE

To ensure smooth and effective functioning of the Country Office

KEY ACCOUNTABILITIES

1. Maintain proper books of accounts as per the organization’s policies

2. Produce and maintain the required documents to fulfill statutory requirements

3. Ensure proper utilization and security of office assets

4. Provide administrative/ logistic support to the team

DIMENSIONS

Staff supervised: 2

Volunteers managed: Nil

Annual operating budget overseen: Canadian Dollars (CAD$) 3 to 5 million, based on approved plan and budget

ORGANIZATION

The position of Manager – Finance and Administration reports to the Country Director and works collaboratively with Senior Manager – International Finance and Administration. The Manager – Finance and Administration will line manage the two Transport & Admin Coordinators.

PRIMARY RESPONSIBILITIES

Accounts and ERP Management

• Review and ensure all accounting entries are posted in line with organisation’s budgets and cost centres.

• Review Books of Account monthly and ensure that any rectification entries are made and approved by the Country Manager

• Review Payment batches, Reimbursement Claims and Vendor payments.

Administration

• Prepare and ensure implementation of Admin Processes and flow

• Line manage Transport & Admin Coordinators and ensure smooth office operations, travel, logistics, vehicle arrangements, banking and payments including travel advances & staff advances, international travel, insurance management and HR support.

• Lead the process of procurements (Goods & Services)

• Manage all Vendor agreements.

• Ensure Fixed Asset Inventory list is updated and conduct annual physical verification.

Compliance and Audit

• Monitor and ensure that all Financial and Accounting transactions are compliant with Organisational policies/guidelines as well as the Statutory rules and regulations (FCRA, FEMA, RBI, Income Tax, etc) and ensure timely submission of records to various government authorities.

• Support the Country Manager for prompt resolution of any non-compliance/ issues highlighted in the internal reviews and external audits.

• Review and ensure taxes are paid and timely returns are filed.

Budget Preparation and Management

• Support the Country Manager during the development of organisation budgets and annual plans/objectives for function.

• Monitor and ensure that all financial transactions are as per the approved budget.

• Support the Country Manager for preparation of monthly MIS Reports.

• Verify periodic Financial Reporting prepared and submitted by Partner Hospitals.

• Contribute to the development of an overall culture at OE that is in line with our organisational values

• Ensure integrity and accuracy in your work through role modelling ownership, attention to detail and high expectations.

• Role model professionalism and effective collaboration across teams at all times and ensure OE’s resources are used as effectively and efficiently as possible.

• Demonstrate a hunger to learn, grow and take ownership of your own development

QUALIFICATIONS AND EXPERIENCE

• ACCA/CIMA, Accounting, Business Administration Degree or equivalent

• Master’s Degree in Finance, Accountancy or related field is an added advantage

• Minimum of 3 years working experience in accounting, operations, and finance management preferably in the NGO sector

• Demonstrated leadership, versatility, and integrity

WORKING CONDITIONS AND JOB REQUIREMENTS

o Headquartered at Lusaka

o Extended working hours to accommodate head office hours or work

o Act as an ambassador for OE in a variety of professional and social settings.